The Low Value Assets card is intended for managing low value assets.
The Low Value Assets card works with the following documents
The Asset Card and the Low Value Asset Card can not be used at the same time, the data does not move correctly and Directo does not correct errors due to incorrect use.
The following settings should be completed before creating low value asset cards:
Data fields can be used to add parameters that are not described on the Low Value Asset card and later use in reports. Data fields to be described Lisaandmete liigid. LINK TULEB ÄRA MUUTA
Shows the activities performed with low value assets (purchase; users, departments e.t.c change; etc.).
New low value asset card can be created as follows:
Enter the purchase invoice, select an asset account in the Account field, to which the cost of low value assets must go.
After confirming the purchase invoice, a
New LVA button will appear below the third dot at the top of the lines.
By pressing the button, a new low value asset card opens with pre-filled information that can be queried from the purchase invoice and which remains directly related to that purchase invoice.
Data is added automatically if you select an account in the purchase invoice that matches the account for the asset class.
Accounts: accounts are placed from asset class.
Maintenance, location and insurance data are for information purposes only and can be used as needed.
After confirming the expense, a
New LVA button will appear below the third dot at the top of the lines.
By pressing the button, a new low value asset card opens with pre-filled information that can be queried from the expense and which remains directly related to that expense.
Data is added automatically if you select an account to the expense which matches the account for the asset class.
After confirming the stock depreciation, a
New LVA button will appear in the end of the rows. By pressing the button, a new low value asset card opens with pre-filled information that can be queried from the stock depreciation and which remains directly related to that stock depreciation.
Necessary fine-tuning on the stock depreciation document Asset creation - Yes
The Low Value Asset card can be created from the Low Value Asset register or from the Low Value Asset card.
Finance > Low Value Assets > Add new
There is no pre-filled data on the manually created low value asset card.
For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with low value asset cards information into Directo and as a result, a corresponding number of low value asset cards are created in Directo. Large data updates are also possible through the same module.
Importing large data amounts, it is important to know that the type of asset must be given as a number in the prepared data table:
0 - low value asset 1 - tangible asset 2 - intangible asset 3 - written-off asset
One or multiple low value asset code ranges can be used for low value assets.
If one range is in use, when creating the next low value asset card, the next range code is taken as the low value asset code (For example, LV1 - when creating the next card, the low value asset code is set to LV2).
If multiple ranges are in use, when creating the next low value asset card, double-click on the code and select the range that is used.
If you want to use numbers in ranges - for example LV00001, a number must be added before the number part of the code - for example LV10001. Using the code LV00001, the program offers LV2 as the next code. If the code is LV10001, the program will offer LV10002 as the next code.
System settings –
Asset settings → Asset card is editable – NO/YES. By default the setting is YES
YES - all changes can be made directly on the low value asset card, but reports for an earlier period cannot be taken later - who was in charge etc.
NO - changes can only be made on the additional documents. Changes are saved and they can be reported in the past. Option NO allows to make changes in fixed assets and low value assets fields, which are not closed on low value asset card.
If System setting
Asset card is editable → NO the fields will be locked after some linked document has been created for the first time (Low Value Asset Change, Inventory).
Following fields are locked on the Low value asset card:
The low value asset card is not confirmed.
System settings→ Asset settings→Asset card must be confirmed (no/yes)applies only to fixed asset cards.
If more than one similar low value assets are purchased at the same time, is possible to make a separate card for each low value assets or mark the purchased quantity to the quantity cell on one card.
There is a field to track the data for each individual piece LV ID and the data is shown on low value asset card tab id.
Separate data can be added to each LV ID
Addresses can be configured
Settings → Personnel Settings → Departments.
Every address can have its own code. The address code location is placed on the fixed assets and small assets card. Enter the accuracy of the locations as needed.
Use additional fields for location codes as desired.
Examples : Company has departments in Tallinn, Tartu, Võru.
Settings > Personnel Settings > Departments
Add location addresses on departments card at the bottom of the page. Enter asset location addresses to address rows.
If departments are not in use, create a GENERAL department under which to enter all the desired location codes
The location code is in the data group LOCATION on the fixed asset card. More fields of the location code can be displayed under the Fixed Asset card fine-tuning -
Asset location additional info fields.
Low value assets can be linked to users with purpose to have an overview who owns or is responsible for the asset. Users are managed using the fields User and In charge on the asset main page or in the tab Users :
If the quantity of low value assets is bigger than 1 and different users have the low value assets, the users can be marked in tab ID and in tab Users.
Simple user management can be organized using the User and In charge fields. Persons from the Directo personnel register can be placed in these fields, who then will use or be in charge for the asset.
You can change the person codes on the low value asset card with simple user management, but the data history will not remain and the reports will not be viewable.
More detailed user management can be done using the Users tab of the assets and the Assets tab of Personnel Card.
On Low Value Asset card Users tab can edit and add rows to the Personnel card tab Resources .
If the system setting
The asset card is editable=NO is used, the user data can only be changed through an additional document Low Value Asset change
Type- asset type in Personnel module. Selection from the drop-down menu. Setup: Põhivara ja personali vahendite seos;
User- selection from users tab. Code is placed;
User name- user name is displayed (after saving), cannot be changed;
Start date- date of issue the low value asset to the user;
End date- asset return date or termination of liability;
Comment- explanatory text. Not required;
Close out- selection from users tab. Code is placed;
Close out name- name is displayed (after saving), cannot be changed
Contract- the document on the basis of which the low value asset was issued to the user. Text field. Not required;
If user is added to the low value asset card through Users tab, then it is immediately in the Assets tab of the corresponding person's personal card:
It is necessary to set the assets Types, in order to save assets lines to personnel card tab Assets. A list of asset types is created
Settings→Personnel settings→Data Types→Asset:
This table creates a list of asset groups as we want to systematize them in the Personnel module. This list does not have to directly match to the asset class list.
Rows without an asset type cannot be saved under personnel card assets. Read more in the Personnel Module Guide.
For Asset class is selected to, which personnel module asset type the given class corresponds to:
The low value asset classes must be compiled in such detail, so that type comes correctly from class, if you want to use the low value asset types on the personnel card.
Settings → System settings → Asset settings → An asset can have one active In charge user or User at the same time:
specifies whether there can be multiple end-dated rows in the Users tab at one time or not. In other words, can there be multiple users at the same time. Setting options: yes, no:
Yes- When a new user is added to the table, the previous user's row is “closed” and its end date is automatically set to one day less than the new user's start date:
Only the last line can be edited and deleted (previous users lines are locked). If you delete the last line, the previous one becomes the active line and can be changed. Also the end date is removed from it.
No- all lines are freely editable. Except required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several personnel card.
Option user and in charge is intended for use, when the system setting
An asset can have one active In charge user or User at the same time = Yes is selected.
Specifies which field (user or in charge) on the low value assets tab is updated automatically, when a new user is added to the users tab (the field is locked and cannot be changed manually). This means that the selected field (user or in charge) always has the currently active user or in charge user.
Option No relation is intended for use, when the system setting
An asset can have one active In charge user or User at the same time = No is selected, then the fields User and In charge can be changed freely.
ON TÄIENDAMISEL !!
The reports Asset list and Asset history can be taken by a valid user or in charge user. It means the reports take into account the user / in charge user that are on the asset main page.
Therefore, it is reasonable to turn on the system settings Asset and Employee Relation so that the Users tab active user is also a valid user or a in charge user on the main page.
Asset actions codes are created to monitor different assets actions.
For example, in the case of a purchase, the default code is “purchase”, the code can be changed before the first depreciation calculation or follow-up documentation is made.
Actions can be used in reports. Some activities appear on the asset card only through additional documents - Fixed Asset change, Low value Asset change, Fixed Asset recalculation, Asset write-off, Asset inventory.
Register allows to sort, filter low value asset cards, etc.
All the changes, that have not been saved, will be deleted by pressing Discard.
A low value asset purchased with a purchase invoice, a user and an item filled in on a purchase invoice.
The data is generated immediately to the ID tab
Tab Users is empty