The invoice is intended for issuing sales invoices. Invoices can be made directly, through an order or from a quotations. Both ways reduce inventory.
System setting - Document copy selection)
Common settings → Datafields types
The invoice generates a financial transaction upon confirmation
|Depending on the invoice or terms|
|Customer prepayment||debit and by the same amount|
In the case of a cash invoice there is a Cash account that comes from Place or Condition instead of Customer debt. On a credit invoice debit and credit are reversed. The customer debt account is taken from the customer class or from
System settings → Sale settings → Invoice debit, receipt credit.
Sales turnover is calculated on invoice rows (where it comes through the item or item class) or by default
System settings → Sale settings → Invoice credit - sales. VAT account
System settings → Sale settings → Sale VAT.
Stock - is taken from the invoice stock account or by default
System settings → Stock settings → Delivery, stock depreciation credit - stock account.
Goods cost account - is taken from item class 'Goods cost account' field,
in its absence from the item class 'Invoice stock cost' field and in its absence
System settings → Stock settings → Invoice stock cost. If 'Invoice stock cost account' is not filled in the system settings, then the default system setting
Delivery Stock Cost Account is used.
Prepayment account - is taken from customer class or
System settings → Sale settings → Receipt customer prepayment. Cash account is taken from system settings
Where the cash account is taken from, with options 'Place' or 'Default term'. If both are missing and is paid with a cash type term, then the account is taken from
System settings → Sale settings → POS invoice debit.
System setting → Finance transactions from ledgers in rows.
In the header is checked
In the rows are checked
If invoices are created from orders and deliveries are also used, the 'Stock' and 'Goods cost' rows are missing from invoice transaction. They are reflected on related deliveries. In this case, the cost and income of the goods may be in different periods.
System setting Delivery cost is on Invoice transaction it is possible to create transactions for the delivery and its corresponding invoice in such a way that the income and cost of the goods are calculated based on the time of the invoice, even in situations where the delivery is not in the same period as the invoice.
The prerequisite for operation is that the mentioned setting is set to Yes and the system setting Delivery debit must be filled with the corresponding account
(with an interim account that can be called Unbilled cost of goods).
|K||Stock. Behaves as in other cases|
|D||The cost side so far. Only the account specified in the system setting Delivery debit is used. No other assignments (from item class, stock or elsewhere) are used|
Goods cost lines are added to the invoice transaction to the extent of shipments, quantities and amounts related to the invoice:
|K||Account that is specified in the settings Delivery Debit||Stock IDs multiplied to quantities|
|D||Cost side. Account is found in the item class field Goods cost account, in its absence from the item class Invoice stock cost field and its absence from System settings Invoice stock cost field. If there is no account in all the mentioned fields, then the account is taken from system settings Delivery Stock Cost Account.||Stock IDs multiplied to quantities within each account|
The subtotal allows the user to sum up the sales document row sums. Subtotal functionality is available on quotation, order and invoice. If subtotals have been added to one document (e.g. a quotation), the subtotals will also be included when creating an order or invoice from it.
To remove the subtotal you have to double click, to clear the entire column, click on the column title.