This is an old revision of the document!
Payment is a document where payments to suppliers are indicated. Prepayments, purchase invoice payments and nettings can be created using payment document. New payment document can be also added from purchase invoice or using report “Payment forecast”. Payment reduces debt for supplier.
Fill in necessary fields. To keep the document, press “Save” button. Payment should be confirmed by pressing “Confirm” and “Save” after the data is verified.
Status - shows document status. Possible statuses:
Settings > Finance settings > Payment mode
. On prepayment payment mode type “Equal” should be used to avoid mistakes. Type “Equal” checks that using prepayment gives total sum 0. Currency sums are also calculted when used.What | D/C |
---|---|
Usual payment | |
Money | credit |
Debt to supplier | debit |
Prepayment to supplier | |
Money | credit |
Prepayment to supplier | debit |
Using prepayment with “Equal” payment type | |
Prepayment to supplier | credit |
Debt to supplier | debit |
Finance account for money is taken from the payment type - whether bank, netting, prepayment etc
Finance accounta for Debt to supplier and prepayment are taken from the System settings > Purchase settings > Supplier prepayments, Supplier unpaid invoices
Program offers the possiblity to export payments to internet bank. For that there is a button “SEPA EST” on the payment document. For this button to appear “Export type” needs to be defined on the payment mode. In addition “Bank account” and “Bank” fields are also necessary for exporting payments to internet bank.
After clicking “SEPA EST” a window opens where payment files can be downloaded. Next step will be logging into internet bank and selecting “Import of payments”. After that upload the file into bank. After confirming the payments in the bank the operation is complete. For successful payments export into bank, supplier's bank account and if necessary reference number, need to be filled in on payment rows.
Each click on “SEPA EST” button generates new values in “Payment No.” field. Later for relating bank statement and payment it's important to make sure that the newest export file is uploaded into bank.
Data order in Export file (SEPA EST) description:
If working with different companies and their payments “it's reccomended to use ''System setting > Company short code - in window title” to distinguish different companies payment files more easily. Payment file name format is following:Payment_number_company_short_code_payment_moce_code.
LHV and Swedbank offer the possibilty to send payments directly to bank.
Supplier sends purchase invoice in USD currency but the invoice will be paid in euros. According to the purchase invoice,sum to be paid to the supplier, is 1000 USD. Considering purchase invoice date and central bank rates the sum in euros is 887.23
Payment will be done later when central bank rates have already changed. Bank rate to USD will also play a role because company makes the payment from it's euro currency account. In given example sum of 960 will be paid in euros. For indicating this payment in Directo following steps need to be taken: (NB! Given order is important):
Confirming payment document creates transaction :
Commercial rate profit/loss (difference between Eesti Pank rate on payment date and the actual payment rate) and “Profit/loss due to currency rate changes” (difference between currency rate on purchase invoice date and payment date) will be added to the transaction rows. Finance accounts are taken from the System settings.
Supplier invoice is in USD currency and the invoice is also paid in USD. At first necessary amount is transmitted to USD account and this is indicated with transaction in Directo.
Nex step will be creating a payment where payment mode refers to USD acccount. Purchase invoice will be added to the payment rows. If the invoice is paid in full, nothing else needs to be changed.
Supplier will be added to the payment row. Next prepayment currency will be added to payment row field “Bank Cur” and prepayment sum to the field “Bank sum”.
If supplier has issued invoices and credit invoices and to be paid sum is negative, it will be marked red. Red field is informative.