en:or_tasumine
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en:or_tasumine [2022/12/16 08:56] triinp [12.4.4. Settlement if the prepayment and purchase invoice are in different currencies] |
en:or_tasumine [2023/04/14 10:01] (current) triinp [3.2. Row fields] |
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| New design | New design | ||
| - | {{:et:triinp20221118-110518.png}} | + | {{:et:triinp20230412-093256.png}} |
| Old view | Old view | ||
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| ==== 2.1. Header buttons ==== | ==== 2.1. Header buttons ==== | ||
| - | {{:et:triinp20221124-101351.png}} | + | {{:et:triinp20230412-093429.png}} |
| ***New**- Opens new empty payment document. Checks if previous document has any unsaved changes | ***New**- Opens new empty payment document. Checks if previous document has any unsaved changes | ||
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| ***Mail** – sends printout with e-mail. In case there is more than one printout designed pressing "Mail" with right mouse button will open the selection. | ***Mail** – sends printout with e-mail. In case there is more than one printout designed pressing "Mail" with right mouse button will open the selection. | ||
| ***Print**- creates printout. After pressing "Print" printout preview will be shown for a moment and after that print dialog will be opened. For separate printout preview hold "Shift" button on keyboard and press "Print" on the document. In this case print dialog will not be shown automatically. After pressing "Ctrl" + "P" on keyboard print dialog will be opened. If there is more than one printout designed pressing "Print" with right mouse button will open the selection. | ***Print**- creates printout. After pressing "Print" printout preview will be shown for a moment and after that print dialog will be opened. For separate printout preview hold "Shift" button on keyboard and press "Print" on the document. In this case print dialog will not be shown automatically. After pressing "Ctrl" + "P" on keyboard print dialog will be opened. If there is more than one printout designed pressing "Print" with right mouse button will open the selection. | ||
| + | ***Open purchase ledger** - opens an empty purchase ledger report. | ||
| ***SEPA EST** - allows payments to be exported to the Internet bank. | ***SEPA EST** - allows payments to be exported to the Internet bank. | ||
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| ***Paid** - total sum of payment rows. When using base currency and purchase invoices are paid in full, fields **Purchase invoices** and **Paid** values are equal. If currency invoice is paid in base currency then purchase invoices to be paid sum in base currency is shown in field "Purchase invoices". | ***Paid** - total sum of payment rows. When using base currency and purchase invoices are paid in full, fields **Purchase invoices** and **Paid** values are equal. If currency invoice is paid in base currency then purchase invoices to be paid sum in base currency is shown in field "Purchase invoices". | ||
| ***Paid in currency** - shows the sum paid in foreign currency. The sum paid and the sum paid in currency are the same in the base currency. | ***Paid in currency** - shows the sum paid in foreign currency. The sum paid and the sum paid in currency are the same in the base currency. | ||
| - | ***Pay mode** - payment mode, shows which method of payment is used for paying to supplier. With double-click or "Ctrl" + "Enter" it's possible to select, change or to add new payment mode. Payment mode settings can be found ''Settings > Finance settings > Payment mode''. On prepayment payment mode type "Equal" should be used to avoid mistakes. Type "Equal" checks that using prepayment gives total sum 0. Currency sums are also calculated when used. | + | ***Pay mode** - payment mode, shows which method of payment is used for paying to supplier. With double-click or "Ctrl" + "Enter" it's possible to select, change or add new payment mode. Payment mode settings can be found ''Settings > Finance settings > Payment mode''. On prepayment payment mode type "Equal" should be used to avoid mistakes. Type "Equal" checks that using prepayment gives total sum 0. Currency sums are also calculated when used. |
| ***Comment** - informative field. If payment is created from the purchase invoice, then comment field is automatically filled: Invoice nr xxxxx. | ***Comment** - informative field. If payment is created from the purchase invoice, then comment field is automatically filled: Invoice nr xxxxx. | ||
| ***Object** - object used in accounting calculation. Using objects is not mandatory, except when objects are already in use and there is a need to add particular object to the sum of money. Selection of objects can be opened with double click or "Ctrl" + "Enter" combination. | ***Object** - object used in accounting calculation. Using objects is not mandatory, except when objects are already in use and there is a need to add particular object to the sum of money. Selection of objects can be opened with double click or "Ctrl" + "Enter" combination. | ||
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| ***Ref.** - purchase invoice reference number. If several purchase invoices with a different reference number are filled in and paid to the supplier, these invoices will not be joined into one payment. | ***Ref.** - purchase invoice reference number. If several purchase invoices with a different reference number are filled in and paid to the supplier, these invoices will not be joined into one payment. | ||
| ***Sum paid** - purchase invoice sum at the time of purchase | ***Sum paid** - purchase invoice sum at the time of purchase | ||
| + | ***Paid EUR** - the payment of the row is calculated in the base currency at the rate of the payment day | ||
| ***Fine** – fine sum | ***Fine** – fine sum | ||
| ***Fee** - field for bank fees. This field should be filled manually after payment transaction in bank is done. Fee can be filled in each payment row or as a sum to one row or can be also added to payment transaction manually after payment is confirmed. | ***Fee** - field for bank fees. This field should be filled manually after payment transaction in bank is done. Fee can be filled in each payment row or as a sum to one row or can be also added to payment transaction manually after payment is confirmed. | ||
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| |Debt to supplier|debit | | |Debt to supplier|debit | | ||
| - | Finance account for money is taken from the payment type - whether bank, netting, prepayment etc | + | Finance account for money is taken from the payment type - whether bank, netting, prepayment etc. |
| Finance account for Debt to supplier and prepayment are taken from the ''System settings > Purchase settings > Supplier prepayments, Supplier unpaid invoices'' | Finance account for Debt to supplier and prepayment are taken from the ''System settings > Purchase settings > Supplier prepayments, Supplier unpaid invoices'' | ||
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| ==== 10.2. Placing several purchase invoices in a row ==== | ==== 10.2. Placing several purchase invoices in a row ==== | ||
| - | Double click on the purchase invoice number cell, opens the list of purchase invoices. Activate the **Multiple record paster (the window does not close)** under"Settings" | + | Double click on the purchase invoice number cell, opens the list of purchase invoices. Activate the **Multiple record paster (the window does not close)** under "Settings" |
| {{:et:triinp20221123-160025.png}} | {{:et:triinp20221123-160025.png}} | ||
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| === 11.1.2. Option DEBT PART - Finance transactions from ledgers in rows === | === 11.1.2. Option DEBT PART - Finance transactions from ledgers in rows === | ||
| - | The money flow is in the cumulative total and the ledger debt side is on separate invoice rows, at the beginning of each row is the purchase invoice number. | + | The money flow is in the cumulative total and the debt side of the ledger is by purchase invoice rows, at the beginning of each row is the number of the purchase invoice. |
| {{:et:triinp20221122-105146.png}} | {{:et:triinp20221122-105146.png}} | ||
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| === 11.1.3. Option ASSET PART TOO - Finance transactions from ledgers in rows === | === 11.1.3. Option ASSET PART TOO - Finance transactions from ledgers in rows === | ||
| - | Money flow and suppliers debts are on separate rows in transaction, at the beginning of each row is the purchase invoice number. | + | Money flow and Accounts Payable are on separate rows in transaction, at the beginning of each row is the purchase invoice number. |
| {{:et:triinp20221122-105718.png}} | {{:et:triinp20221122-105718.png}} | ||
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| - | === 12.4.3 Enne EtteID valuutas Ettemaksu tasaarveldamine samas valuutas ostuarvega tasumise dokumendil valuutas kui ettemaksu summa on väiksem kui ostuarvel === | + | === 12.4.3 Before PreID, netting the currency prepayment with the purchase invoice in the same currency on the payment document, if the prepayment sum is smaller than the purchase invoice === |
| * if the prepayment is in currency, e.g. USD, then it should also be used in the same currency | * if the prepayment is in currency, e.g. USD, then it should also be used in the same currency | ||
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| After changing the fields, confirm the purchase invoice | After changing the fields, confirm the purchase invoice | ||
| - | {{:et:triinp20221215-172043.png}} | + | {{:et:triinp20221216-090440.png}} |
| - | + | === 12.4.4. Netting - prepayment and purchase invoice are in different currencies === | |
| - | + | ||
| - | === 12.4.4. Settlement if the prepayment and purchase invoice are in different currencies === | + | |
| If the prepayment is in a different currency, it is possible to settle it with a purchase invoice in another currency. The currency in which the prepayment is made must be marked on the purchase invoice for payment. | If the prepayment is in a different currency, it is possible to settle it with a purchase invoice in another currency. The currency in which the prepayment is made must be marked on the purchase invoice for payment. | ||
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| * use the netting payment as payment mode, which type is = equal | * use the netting payment as payment mode, which type is = equal | ||
| | | ||
| - | {{:et:triinp20221215-154111.png}} | + | {{:et:triinp20221216-093151.png}} |
| The exchange rates are calculated on the financial transaction {{:et:triinp20221215-152456.png}} | The exchange rates are calculated on the financial transaction {{:et:triinp20221215-152456.png}} | ||
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| Payment mode type must be **equal** | Payment mode type must be **equal** | ||
| {{:et:triinp20221215-152153.png}} | {{:et:triinp20221215-152153.png}} | ||
| + | |||
| + | |||
| + | === 12.4.5. Netting - prepayment and purchase invoice are in the same currencies === | ||
| + | |||
| + | If the prepayment is in the same currency as purchase invoice | ||
| + | * when using prepayment mark the prepayment with the same exchange rate as payment **Bank rate** | ||
| + | * the purchase invoice is paid in the same currency as the prepayment **Bank cur** | ||
| + | * when making purchase invoice payment mark the same exchange rate in which the prepayment was made **Bank rate**. | ||
| + | * use the netting payment as payment mode, which type is = equal | ||
| + | * exchange rates are calculated on the financial transaction | ||
| ==== 12.5. Previous prepayments ==== | ==== 12.5. Previous prepayments ==== | ||
