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--- en:low_value_asset [2022/04/07 15:21]
triinp [Setting: Asset has one active in charge user]
+++ en:low_value_asset [2022/04/07 16:15]
triinp [11.1.3.The low value asset card change]
@@ Line 234: / Line 234: @@
-===== 4. Asset card confirmation =====
+===== 4. Low value asset card confirmation =====
@@ Line 378: / Line 378: @@
 Also the end date is removed from it.
-**No**- all lines are freely editable. Except for required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several personnel card.
+**No**- all lines are freely editable. Except required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several personnel card.
 {{:et:jane20220401-114102.png}}
@@ Line 384: / Line 384: @@
 \\
 \\
+=== System setting: Asset and personnel relation ===
+Option **user** and **in charge** is intended for use, when the system setting ''Asset has one active in charge user=**Yes**'' is selected.\\
+Specifies which field (user or in charge) on the low value assets tab is updated automatically, when a new user is added to the users tab (the field is locked and cannot be changed manually). This means that the selected field (user or in charge) always has the currently active user or in charge user.\\
+Option ** No relation ** is intended for use, when the system setting ''Asset has one active in charge user=**No**'' is selected, then the fields User and In charge can be changed freely.
+==== 7.3. Reports ====
+ON TÄIENDAMISEL !!\\
+The reports ** Asset list ** and ** Asset history ** can be taken by a valid user or in charge user. It means the reports take into account the user / in charge user that are on the asset main page.
+Therefore, it is reasonable to turn on the system settings ** Asset and Personnel Relation ** so that the Users tab active user is also a valid user or a in charge user on the main page.
+{{:et:jane20220401-124537.png}}
+===== 8. Asset actions =====
+[[en:inv_tegevus|]] codes are created to monitor different assets actions. \\
+For example, in the case of a purchase, the default code is "purchase", the code can be changed before the first depreciation calculation or follow-up documentation is made. \\
+Actions can  be used in reports.
+Some activities appear on the asset card only through additional documents - Fixed Asset change, Low value Asset change, Fixed Asset recalculation, Asset write-off, Asset inventory.
+===== 9. Low Value Asset register =====
+ [[et:t_list|]] allows to sort, filter low value asset cards, etc.
+==== Buttons====
+  ***Add new** - opens new empty low value asset card.
+  ***Browse** - entering the low value asset code in the Open code box, opens the low value asset card.
+  ***Open code** - when filling in the column filters, can click the View button to filter the selection.
+===== 10. Frequently Asked Questions =====
+====10.1. How do I get rid of a draft?====
+  * If a draft is left from document, cannot be saved and reports an error, then the error message can be removed by closing the asset card, reopening it and pressing **Discard**.
+{{:et:jane20220120-182556.png}}
+  * In the Fixed Assets and Low Value Assets browser can display column **Draft** with button **Choose Columns** and filter the assets by draft.
+  * If there is a draft from document that you do not want to save, press ** Discard **
+{{:et:triinp20220405-133732.png}}
+:!: All the changes, that have not been saved, will be deleted by pressing **Discard**.
+====10.2. Why can't the draft be saved?====
+  * If the document does not have an active save button, may some fields contain code, that does not exist in Directo.
+  * If an error message is displayed when filling in the document, the document with such errors cannot be saved until the errors have been corrected.
+{{:et:jane20220122-111412.png}}
+===== 11. Examples =====
+==== 11.1. Low value asset with quantity of 3 ====
+===11.1.1. Creating the low value asset card===
+A low value asset purchased with a purchase invoice, a user and an item filled in on a purchase invoice.
+{{:et:jane20220403-102720.png}}
+The data is generated immediately in the ** ID ** tab
+{{:et:jane20220403-102955.png}}
+Tab **Users** is empty
+{{:et:jane20220403-103138.png}}
+===11.1.2. Changing Users and Departments through a Low Value Asset Change Document ===
+{{:et:jane20220403-103407.png}}
+\\
+\\
+  * If the Low Value Asset quantity is bigger than 1, the LVA ID must be selected manually
+{{:et:jane20220403-103729.png}}
+\\
+  * After selecting LVA ID, activate the fields you want to change
+{{:et:jane20220403-104004.png}}
+  * Fill in the fields and confirm the document
+{{:et:jane20220403-104709.png}}
+  * The confirmed document will have the field columns that were changed
+{{:et:jane20220403-104857.png}}
+====11.1.3.The low value asset card change====
+The Users tab shows the changes made by date
+Changes are visible when the user is changed
+{{:et:jane20220403-105654.png}}
+ID tab shows the last changes
+{{:et:jane20220403-105331.png}}

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