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Table of Contents
SUPPLIER BANK DETAILS AND SECURE PAYMENTS
This page explains how to keep the supplier's bank details so that the bank accepts your payments and the money does not go to the wrong bank account.
Supplier bank details
The supplier's main bank details are on the supplier card, on the Supplier tab, in the BANK section. When you select the supplier on a purchase invoice or payment, Directo takes the bank details from here.
Fill in at least:
- Bank account/IBAN – the supplier's bank account.
- Bank Code – select the bank from the bank register. Directo fills in the Bank Name and SWIFT fields automatically.
- Payee's name in the bank – the supplier's name as it is registered at the bank.
- Pay Term – the payment term for the supplier's invoices.
If you tick e-invoice import prefers data above, Directo takes the bank details and payment term from the supplier card, not from the e-invoice, when it creates a purchase invoice from an e-invoice.
Supplier with several bank accounts
If the supplier has several bank accounts, add them on the Bank accounts tab of the supplier card.
You can select a bank account in the Bank account/IBAN field on the purchase invoice, purchase order, payment and bank statement. The list shows both the accounts on the Bank accounts tab and the account in the BANK section. On the purchase invoice and purchase order, Directo only offers accounts that match the payment term class of the document. When you select a bank account on the purchase invoice, Directo also adds the bank code.
Supplier card (new design!)
You can find the guide for the old supplier card HERE.
The suppliers register is located in Purchase → DOCUMENTS → Suppliers
In Directo, a supplier is anyone who supplies you with goods or services. When the supplier card is filled in carefully, Directo fills in much of the data on a document for you as soon as you select the supplier. For example, Directo adds the object, the expense account, the VAT code and the bank details.
The suppliers register is separate from the customers register.
New features of the new supplier card
The new design makes your work more flexible, faster and more transparent. Read more HERE. In addition, the new supplier card has these new and updated features:
- New field Non-resident code. Based on this field, you declare the income tax withheld on royalties (code 189) to the Estonian Tax and Customs Board in the data-based TSD return
- Transport tab is now divided into more logical sub-tabs
- Old card's Changes tab is replaced with Change log
Still in development
Not all features have been moved to the new design yet, and some actions work slightly differently. Be careful when using it and make sure that everything on the new document works as you expect. The following features of the old card are not yet available on the new card:
- Migrating the old card's change log to the new card
- Change log of the Transport tab
- Duplicate supplier warning – a warning when you add a supplier and a supplier with the same name, reg no, VAT reg no or bank account already exists
- Separating the rule condition fields and the rule result fields in the XML automaatika table
- The Sanctions button, which opens the supplier's background check page
- The link icon next to the Reg no field, which opens the page entered in the system setting
External Customer info URLwith the supplier's information
GENERAL OVERVIEW
GENERAL PRINCIPLES OF THE NEW SUPPLIER CARD
How the new supplier card is structured and how you can adjust it to suit your needs. What options can you find under the card settings and in the side panel.
SUPPLIER CARD BUTTONS AND FIELDS
A detailed description of the supplier card fields and buttons.
USING THE SUPPLIER CARD
SUPPLIER BANK DETAILS AND SECURE PAYMENTS
Supplier bank accounts, payment file address requirements and and locking the IBAN to prevent invoice fraud.
SUPPLIER AUTOMATION
How you can set up rules that Directo uses to post, group and, if needed, confirm the rows of a supplier's e-invoices. Examples and frequently asked questions.
SUPPLIER AND VAT
Which supplier card fields matter for the VAT return, and how you can set up a supplier who is registered for VAT in several countries or who is bound by a professional or official secrecy obligation.
Preventing invoice fraud
Invoice fraud has become much more common in recent years. A typical fraud is an invoice or e-mail asking you to pay the supplier to a new bank account. Directo has settings that help reduce the risk of paying a purchase invoice to the wrong bank account.
Locking the IBAN on the supplier card
- Enter the supplier's correct IBAN on the supplier card.
- Open the user or user group rights, select the Other tab and set the Bank account/IBAN change right to Forbidden.
Now users cannot change the supplier's IBAN, either by accident or on purpose. The field is locked both in the BANK section and on the Bank accounts tab.
IBAN check on the purchase invoice
Turn on the setting System settings → Purchase ledger settings → Purchase invoice checks the supplier's bank account/IBAN.
- No – Directo does not check the IBAN on the purchase invoice.
- Yes – if the purchase invoice has a different IBAN than the supplier card, the Bank account/IBAN field on the purchase invoice turns red and the purchase invoice cannot be confirmed.
This is where you detect possible fraud. If the purchase invoice cannot be confirmed, check with the supplier whether their bank account has really changed.
IBAN on the payment
If the Bank account/IBAN change right is set to Forbidden in the user or user group rights, you cannot change the bank account on the payment because the field is locked. You can change the payee's name in the bank.
In addition, banks themselves check whether the payee's name and the account match. If something goes unnoticed in Directo, the bank adds another layer of protection.
New supplier warning on the purchase invoice
Fraudulent invoices often come from a new supplier. Turn on the setting System settings → Purchase ledger settings → New supplier warning on purchase invoice.
- No – Directo does not show a warning.
- Yes – on the supplier's first purchase invoice, Directo shows the warning “No purchase invoices have been received from this supplier before. Please check that the supplier details are correct”.
