en:or_arve
Differences
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| Both sides previous revision Previous revision Next revision | Previous revision | ||
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en:or_arve [2022/07/08 13:31] triinp [2.1. Header fields] |
en:or_arve [2023/03/17 08:16] (current) triinp |
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| - | {{:et:triinp20220428-095031.png}} | + | {{:et:triinp20220908-143551.png}} |
| ===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
| ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
| Line 19: | Line 19: | ||
| * **Forum** - you can read and write about Directo, also can start own forums within company | * **Forum** - you can read and write about Directo, also can start own forums within company | ||
| * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
| - | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | + | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the supplier and the purchase invoice. |
| * **Data from e-invoice** - opens [[et/dokumentide_transport#dokumentide_transport|Dokumentide transpordi]] register from where you can select an e-invoice that partially fills in the purchase invoice fields | * **Data from e-invoice** - opens [[et/dokumentide_transport#dokumentide_transport|Dokumentide transpordi]] register from where you can select an e-invoice that partially fills in the purchase invoice fields | ||
| Line 37: | Line 37: | ||
| * **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | * **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | ||
| - | * **Vendor** - vendor code. Can be selected from vendors registry by double-clicking or using Ctrl+Enter | + | * **Supplier** - supplier code. Can be selected from suppliers registry by double-clicking or using Ctrl+Enter |
| - | * **VAT Reg No** - vendors VAT registration number | + | * **VAT Reg No** - supplier`s VAT registration number |
| - | * **Vendors invoice** - Vendors invoice number | + | * **Suppliers invoice** - supplier`s invoice number |
| - | * **Bill to** - vendor code to whom the purchase invoice is paid. Should be filled if it differs from the vendor code of the purchase invoice | + | * **Payee** - supplier to whom the purchase invoice is paid. Only filled in if it is different from the purchase invoice supplier. |
| - | * **VAT Reg No** - bill to vendor VAT registration number | + | * **VAT Reg No** - bill to supplier VAT registration number |
| * **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | * **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | ||
| * **Invoice date** - the date of the document, by right-clicking opens the calendar view | * **Invoice date** - the date of the document, by right-clicking opens the calendar view | ||
| Line 47: | Line 47: | ||
| * **Bank code** - bank code, can be selected by double-click or with Ctrl + Enter from the bank register. | * **Bank code** - bank code, can be selected by double-click or with Ctrl + Enter from the bank register. | ||
| * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | ||
| - | * **Payment terms** - [[et/tingimus|Tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter | + | * **Payment terms** - [[en/tingimus|Payment terms]]. Can be selected by double-clicking or using Ctrl+Enter |
| - | * **Object** - [[et/objekt|Object]](s) or financial dimension(s) related to the purchase invoice. Pressing on the object opens the inserted object card. | + | * **Object** - [[en/objekt|Object]](s) or financial dimension(s) related to the purchase invoice. Pressing on the object opens the inserted object card. |
| - | * **Account No** - the bank account number where the purchase invoice will be paid to | + | * ** Bank account/IBAN** - the bank account number where the purchase invoice will be paid to |
| * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | ||
| * **Due date** - payment deadline. Calculated automatically when the payment term is set | * **Due date** - payment deadline. Calculated automatically when the payment term is set | ||
| :!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | :!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | ||
| - | * **Cred account** - debt account. Locates automatically from ''System settings > Supplier unpaid invoices'' or from vendor card, if debt account is filled on vendor card. Can be overwritten | + | * **Cred account** - debt account. Locates automatically from ''System settings > Supplier unpaid invoices'' or from supplier card, if debt account is filled on supplier card. Can be overwritten |
| * **Ref.** - reference number | * **Ref.** - reference number | ||
| * **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | * **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | ||
| * **Op. date** - transaction is generated with this time after confirming the purchase invoice. The time of the invoice date is automatically set here | * **Op. date** - transaction is generated with this time after confirming the purchase invoice. The time of the invoice date is automatically set here | ||
| * **Project** - project code. Used if you want to link to a specific project. When a project is entered, the document is reflected in the project reports | * **Project** - project code. Used if you want to link to a specific project. When a project is entered, the document is reflected in the project reports | ||
| - | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|Ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice | + | * **Asset** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[en/or_aru_arved|Purchase invoices]] report, the inventory should be added to the line of the confirmed purchase invoice |
| - | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|Sisearve]] | + | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[en/sisearve|Internal invoice]] |
| * **VAT date** - date, by right-clicking opens the calendar view | * **VAT date** - date, by right-clicking opens the calendar view | ||
| - | * **Origin Country** - is automatically placed from vendor´s card when filled | + | * **Origin Country** - is automatically placed from supplier´s card when filled |
| * **Deal type** - choice of deal types | * **Deal type** - choice of deal types | ||
| - | * **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|Kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected | + | * **Expence** - if the purchase invoice is related to an [[en/fin_kulutus|Expense]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected |
| * **Received** - invoice date is automatically placed here | * **Received** - invoice date is automatically placed here | ||
| * **Type** - choice of purchase invoice types from system settings | * **Type** - choice of purchase invoice types from system settings | ||
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| * **VAT** - calculates VAT if VAT code is filled | * **VAT** - calculates VAT if VAT code is filled | ||
| * **Item** - item code is placed, can be selected by double-clicking or using Ctrl+Enter | * **Item** - item code is placed, can be selected by double-clicking or using Ctrl+Enter | ||
| - | * **Qty** - quantity | + | * **Qty** - quantity. The quantity is placed on the financial transaction. |
| * **StockID** - stock item code | * **StockID** - stock item code | ||
| * **SN** - serial number - information field | * **SN** - serial number - information field | ||
| * **PID** - purchase ID | * **PID** - purchase ID | ||
| + | * **Customer** - customer code, can be selected by double-clicking or using Ctrl+Enter | ||
| + | * **Invoice No** - can be selected by double-clicking or using Ctrl+Enter | ||
| + | * **From resc.** - resource code | ||
| + | * **Contract** - contract code | ||
| + | * **Int comment** - text field | ||
| + | * **Start** - periodization start date, by right-clicking opens the calendar view | ||
| + | * **End** - periodization end date, by right-clicking opens the calendar view | ||
| + | * **Abort date** - periodization abort start date. The field appears on a document that is confirmed and has automatic periodization applied. | ||
| + | * **Abort amount** - the amount that will be returned after the periodization abort. The field appears on a document that is confirmed and has automatic periodization applied. | ||
| + | * **Abort account** - the account to which the amount left over from periodization is transferred. It will be marked automatically when the system setting is filled, but it can be changed on the document. The field appears on a document that is confirmed and has automatic periodization applied. | ||
| + | * **Abort object** - selection from the object list. The field appears on a document that is confirmed and has automatic periodization applied. | ||
| + | * **Abort project** - selection from the project list. The field appears on a document that is confirmed and has automatic periodization applied. | ||
| + | * **WIP** - checkmark | ||
| + | * **Corr. object** - the object of the amount to be periodized. Can be selected by double-clicking or using Ctrl+Enter. If it is filled in, the Core. object is placed on the transaction expense account row. Enables to use different objects in the corresponding balance account and expense account. | ||
| + | * **Corr. project** - project of the amount to be periodized. Can be selected by double-clicking or using Ctrl+Enter. If it is filled in, the Core. object is placed on the transaction expense account row. Enables to use different objects in the corresponding balance account and expense account. | ||
| + | * **S. Receipt** - receipt number | ||
| + | * **Suppliers invoice** - the invoice number is placed | ||
| + | * **Subtotal** - receipt sum | ||
| + | * **Resource** - resource code | ||
| + | * **Expense** - possible to place an expense to which the purchase invoice is related to on a document with a double click | ||
| + | * **Asset** - only on confirmed purchase invoice. New fixed asset or low value asset code created from the purchase invoice. The field fills after the card created with the NEWFA or NEWLVA buttons is saved. | ||
| + | * **NEW FA** - only on a confirmed purchase invoice, it is possible to initiate a new fixed asset card. | ||
| + | * **NEW LVA** - only on a confirmed purchase invoice, it is possible to initiate a new low value asset card. | ||
| + | * **Asset** - only on confirmed purchase invoice. Can be placed with double click, if you want to add an additional amount of fixed assets or low assets through expense. | ||
| + | * **ADD FA** - only on a confirmed purchase invoice. The button is active only if the asset code is filled in the previous field. To add an additional amount of fixed assets. | ||
| + | * **ADD LVA** - only on a confirmed purchase invoice. The button is active only if the asset code is filled in the previous field. To add an additional amount of low assets. | ||
| + | |||
| ===== 3. Fine-tuning ===== | ===== 3. Fine-tuning ===== | ||
| Line 140: | Line 167: | ||
| **Example**: | **Example**: | ||
| - | {{:et:triinp20220428-115115.png}} | + | {{:et:triinp20220908-143841.png}} |
| {{:et:triinp20220428-115222.png}} | {{:et:triinp20220428-115222.png}} | ||
| Line 148: | Line 175: | ||
| ==== 4.3. Automatic purchase invoice periodization - different objects / projects in the accounts ==== | ==== 4.3. Automatic purchase invoice periodization - different objects / projects in the accounts ==== | ||
| - | If it is necessary that periodization account has different objects/projects than corresponding account, then the cost account objects should be entered to the Corr. object field and projects to the Corr. project field. | + | If it is necessary that periodization account has different objects/projects than corresponding account (future periods cost), then the corresponding account objects should be entered to the Corr. object field and projects to the Corr. project field. |
| Example | Example | ||
| - | {{:et:triinp20220622-105113.png}} | + | {{:et:triinp20220908-144259.png}} |
| Finance transaction | Finance transaction | ||
| - | {{:et:triinp20220622-104942.png}} | + | {{:et:triinp20220726-095410.png}} |
| ==== 4.4. Periodization abort ==== | ==== 4.4. Periodization abort ==== | ||
| Line 175: | Line 202: | ||
| Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: | ||
| - | {{:et:triinp20220428-121527.png}} | + | {{:et:triinp20220908-144645.png}} |
| **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | ||
| Line 184: | Line 211: | ||
| Purchase invoice:\\ | Purchase invoice:\\ | ||
| - | {{:et:triinp20220428-121337.png}} | + | {{:et:triinp20220908-144815.png}} |
| Transaction:\\ | Transaction:\\ | ||
| Line 192: | Line 219: | ||
| * Abort date cannot be in closed period | * Abort date cannot be in closed period | ||
| * Periodization abort requires the right to change the confirmed purchase invoice. | * Periodization abort requires the right to change the confirmed purchase invoice. | ||
| - | ===== 5. Examples ===== | ||
| - | ==== 5.1. Using account fields ==== | ||
| - | As much account fields and datafields can be made visible on the purchase invoice as needed. It is user-based, so every user can choose different fields. \\ | + | ==== 4.5. Changing a confirmed purchase invoice ==== |
| + | |||
| + | After confirming the purchase invoice it is possible to add or change the header object and project and change the financial transaction with the right of a certain user group. | ||
| + | |||
| + | ''Settings -> Common settings -> User groups -> Documents -> purchase invoices'' Confirm right settings: | ||
| + | {{:et:triinp20230209-104217.png}} | ||
| + | \\ | ||
| + | **Confirm - No** - purchase invoice can be filled and saved, but cannot be confirmed. | ||
| + | **Confirm - Jah** - purchase invoice can also be confirmed, but changes to the header object and project are not allowed.\\ | ||
| + | **Confirm - Confirmed** - allows to change or add an object and project to the confirmed purchase invoice header.\\ | ||
| + | |||
| + | If the fields are filled in, press the **Save** button on the document to finalize the changes. | ||
| + | |||
| + | {{:et:triinp20230209-104600.png}} | ||
| + | |||
| + | The object and project added to the header are displayed both on financial transaction supplier and expense account. | ||
| + | |||
| + | {{:et:triinp20230209-105816.png}} | ||
| + | |||
| + | :!: If an object was already marked on the purchase invoice row, a second-level object must be selected in the header, because the header and the row cannot contain an object of the same level. Displays an error message when saving. | ||
| + | |||
| + | {{:et:triinp20220428-152634.png}} | ||
| + | |||
| + | |||
| + | ===== 5. Use of prepayment item on purchase invoice ===== | ||
| + | |||
| + | ==== 5.1. Create purchase prepayment item ==== | ||
| + | |||
| + | Important fields | ||
| + | * **Class** = PREPAYMENT (prepayment class) | ||
| + | * **Type** = Plain /service | ||
| + | * **Gift cert.** = Prepayment | ||
| + | * **Default Qty.** = 1 | ||
| + | {{:et:triinp20230209-113959.png}} | ||
| + | |||
| + | |||
| + | ==== 5.2. Creating a prepayment purchase invoice ==== | ||
| + | |||
| + | Select the appropriate purchase prepayment item in the row, when creating a purchase invoice | ||
| + | |||
| + | {{:et:triinp20230209-120210.png}} | ||
| + | |||
| + | Purchase ledger before the purchase prepayment invoice payment | ||
| + | |||
| + | {{:et:triinp20230209-120715.png}} | ||
| + | |||
| + | Purchase ledger after the purchase prepayment invoice payment | ||
| + | |||
| + | {{:et:triinp20230209-123550.png}} | ||
| + | |||
| + | |||
| + | ==== 5.3. Using a purchase prepayment item ==== | ||
| + | |||
| + | === 5.3.1. Create a purchase invoice and fill the expense === | ||
| + | |||
| + | {{:et:triinp20230209-151539.png}} | ||
| + | |||
| + | |||
| + | === 5.3.2. Choose a suitable prepayment === | ||
| + | |||
| + | |||
| + | Click on **Prepayment** and select the purchase invoice that you use for prepayment and double-click on the **Selected** field. The selected prepayment is placed on the purchase invoice row | ||
| + | {{:et:triinp20230209-152110.png}} | ||
| + | |||
| + | |||
| + | The prepayment disappears from the purchase ledger | ||
| + | {{:et:triinp20230209-152244.png}} | ||
| + | |||
| + | |||
| + | ==== 5.4. Why can't the purchase invoice be confirmed? ==== | ||
| + | |||
| + | === 5.4.1. Confirming a prepayment on a purchase invoice gives an error if there are prepayments with pluses and minuses === | ||
| + | |||
| + | {{:et:triinp20230209-153304.png}} | ||
| + | |||
| + | |||
| + | When using a prepayment item on the purchase invoice, only either the prepayment item or the prepayment with a minus sum can be used to cover the cost. | ||
| + | |||
| + | On one purchase invoice must not be used one prepayment and then use the next prepayment. For this create two separate purchase invoices. | ||
| + | |||
| + | {{:et:triinp20230209-153634.png}} | ||
| + | ===== 6. Examples ===== | ||
| + | |||
| + | ==== 6.1. Using additional account fields ==== | ||
| + | |||
| + | Account fields and additional fields can be displayed on the purchase invoice as much as necessary. It is user-based, so every user can choose different fields. \\ | ||
| Column names and widths can be changed when setting the fields from finetuning | Column names and widths can be changed when setting the fields from finetuning | ||
| {{:et:jane20211021-215119.png}} | {{:et:jane20211021-215119.png}} | ||
| Line 215: | Line 325: | ||
| * **several fields at once** - as many fields as needed can be selected and in any order. | * **several fields at once** - as many fields as needed can be selected and in any order. | ||
| - | ==== 5.2. Prepayment use ==== | + | {{:et:triinp20230307-094111.png}} |
| + | |||
| + | ==== 6.2. Prepayment use ==== | ||
| Line 229: | Line 341: | ||
| {{:et:jane20220604-130922.png}} | {{:et:jane20220604-130922.png}} | ||
| - | ===== 6. Questions ===== | + | ===== 7. Questions ===== |
| - | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | + | ==== 7.1. Confirming prepayment on purchase invoice gives error message ==== |
| - | If you want to do a prepayment on purchase invoice to the vendor, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: | + | If you want to do a prepayment on purchase invoice to the supplier, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: |
| {{:et:jane20220302-122932.png}} | {{:et:jane20220302-122932.png}} | ||
| * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. | * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. | ||
| + | |||
| + | |||
| + | ==== 7.2. The comment does not change on the confirmed purchase invoice transaction ==== | ||
| + | |||
| + | It is possible to change the confirmed purchase invoice, if the user group of the changer has the right "Confirmed" in the purchase invoice **"Confirm"** column.\\ | ||
| + | \\ | ||
| + | It is possible to change change the header object, project and comment. The financial transaction also changes. | ||
| + | |||
| + | {{:et:triinp20230209-155644.png}} | ||
