en:or_arve
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en:or_arve [2022/06/22 10:58] triinp [4.3. Automatic purchase invoice periodization - different objects / projects in the accounts] |
en:or_arve [2023/02/27 10:38] triinp [2.1. Header fields] |
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| - | {{:et:triinp20220428-095031.png}} | + | {{:et:triinp20220908-143551.png}} |
| ===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
| ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
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| * **Forum** - you can read and write about Directo, also can start own forums within company | * **Forum** - you can read and write about Directo, also can start own forums within company | ||
| * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
| - | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | + | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the supplier and the purchase invoice. |
| * **Data from e-invoice** - opens [[et/dokumentide_transport#dokumentide_transport|Dokumentide transpordi]] register from where you can select an e-invoice that partially fills in the purchase invoice fields | * **Data from e-invoice** - opens [[et/dokumentide_transport#dokumentide_transport|Dokumentide transpordi]] register from where you can select an e-invoice that partially fills in the purchase invoice fields | ||
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| * **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | * **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | ||
| - | * **Vendor** - vendor code. Can be selected from vendors registry by double-clicking or using Ctrl+Enter | + | * **Supplier** - supplier code. Can be selected from suppliers registry by double-clicking or using Ctrl+Enter |
| - | * **VAT Reg No** - vendors VAT registration number | + | * **VAT Reg No** - supplier`s VAT registration number |
| - | * **Vendors invoice** - Vendors invoice number | + | * **Suppliers invoice** - supplier`s invoice number |
| - | * **Bill to** - vendor code to whom the purchase invoice is paid. Should be filled if it differs from the vendor code of the purchase invoice | + | * **Payee** - supplier to whom the purchase invoice is paid. Only filled in if it is different from the purchase invoice supplier. |
| - | * **VAT Reg No** - bill to vendor VAT registration number | + | * **VAT Reg No** - bill to supplier VAT registration number |
| * **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | * **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | ||
| * **Invoice date** - the date of the document, by right-clicking opens the calendar view | * **Invoice date** - the date of the document, by right-clicking opens the calendar view | ||
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| * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | ||
| * **Payment terms** - [[et/tingimus|Tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter | * **Payment terms** - [[et/tingimus|Tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter | ||
| - | * **Object** - [[et/objekt|Objekt]](id) ehk finantsdimensioon(id) related to the purchase invoice. Pressing on the object opens the inserted object card. | + | * **Object** - [[et/objekt|Object]](s) or financial dimension(s) related to the purchase invoice. Pressing on the object opens the inserted object card. |
| * **Account No** - the bank account number where the purchase invoice will be paid to | * **Account No** - the bank account number where the purchase invoice will be paid to | ||
| * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | ||
| * **Due date** - payment deadline. Calculated automatically when the payment term is set | * **Due date** - payment deadline. Calculated automatically when the payment term is set | ||
| :!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | :!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | ||
| - | * **Cred account** - debt account. Locates automatically from ''System settings > Supplier unpaid invoices'' or from vendor card, if debt account is filled on vendor card. Can be overwritten | + | * **Cred account** - debt account. Locates automatically from ''System settings > Supplier unpaid invoices'' or from supplier card, if debt account is filled on supplier card. Can be overwritten |
| * **Ref.** - reference number | * **Ref.** - reference number | ||
| * **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | * **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | ||
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| * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|Ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|Ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice | ||
| * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|Sisearve]] | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|Sisearve]] | ||
| - | * **VAT date** - date, by right-clicking opens the calendar view | + | * **VAT date** - if the system setting ''Purchase invoice VAT has a different date'' has been used - YES. |
| - | * **Origin Country** - is automatically placed from vendor´s card when filled | + | * **Origin Country** - is automatically placed from supplier´s card when filled |
| * **Deal type** - choice of deal types | * **Deal type** - choice of deal types | ||
| * **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|Kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected | * **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|Kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected | ||
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| * **VAT** - calculates VAT if VAT code is filled | * **VAT** - calculates VAT if VAT code is filled | ||
| * **Item** - item code is placed, can be selected by double-clicking or using Ctrl+Enter | * **Item** - item code is placed, can be selected by double-clicking or using Ctrl+Enter | ||
| - | * **Qty** - quantity | + | * **Qty** - quantity. The quantity is placed on the financial transaction. |
| * **StockID** - stock item code | * **StockID** - stock item code | ||
| * **SN** - serial number - information field | * **SN** - serial number - information field | ||
| Line 140: | Line 140: | ||
| **Example**: | **Example**: | ||
| - | {{:et:triinp20220428-115115.png}} | + | {{:et:triinp20220908-143841.png}} |
| {{:et:triinp20220428-115222.png}} | {{:et:triinp20220428-115222.png}} | ||
| Line 148: | Line 148: | ||
| ==== 4.3. Automatic purchase invoice periodization - different objects / projects in the accounts ==== | ==== 4.3. Automatic purchase invoice periodization - different objects / projects in the accounts ==== | ||
| - | If it is necessary that periodization account has different objects/projects than corresponding account, then the cost account objects should be entered to the Corr. object field and projects to the Corr. project field. | + | If it is necessary that periodization account has different objects/projects than corresponding account (future periods cost), then the corresponding account objects should be entered to the Corr. object field and projects to the Corr. project field. |
| Example | Example | ||
| - | {{:et:triinp20220622-105113.png}} | + | {{:et:triinp20220908-144259.png}} |
| Finance transaction | Finance transaction | ||
| - | {{:et:triinp20220622-104942.png}} | + | {{:et:triinp20220726-095410.png}} |
| ==== 4.4. Periodization abort ==== | ==== 4.4. Periodization abort ==== | ||
| Line 175: | Line 175: | ||
| Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: | ||
| - | {{:et:triinp20220428-121527.png}} | + | {{:et:triinp20220908-144645.png}} |
| **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | ||
| Line 184: | Line 184: | ||
| Purchase invoice:\\ | Purchase invoice:\\ | ||
| - | {{:et:triinp20220428-121337.png}} | + | {{:et:triinp20220908-144815.png}} |
| Transaction:\\ | Transaction:\\ | ||
| Line 232: | Line 232: | ||
| ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ||
| - | If you want to do a prepayment on purchase invoice to the vendor, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: | + | If you want to do a prepayment on purchase invoice to the supplier, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: |
| {{:et:jane20220302-122932.png}} | {{:et:jane20220302-122932.png}} | ||
| * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. | * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. | ||
