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en:or_arve [2022/06/22 10:57] triinp [4.3. Automatic purchase invoice periodization - different objects / projects in the accounts] |
en:or_arve [2022/09/08 14:43] triinp [4.3. Automatic purchase invoice periodization - different objects / projects in the accounts] |
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- | {{:et:triinp20220428-095031.png}} | + | {{:et:triinp20220908-143551.png}} |
===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
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* **Forum** - you can read and write about Directo, also can start own forums within company | * **Forum** - you can read and write about Directo, also can start own forums within company | ||
* **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
- | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | + | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the supplier and the purchase invoice. |
* **Data from e-invoice** - opens [[et/dokumentide_transport#dokumentide_transport|Dokumentide transpordi]] register from where you can select an e-invoice that partially fills in the purchase invoice fields | * **Data from e-invoice** - opens [[et/dokumentide_transport#dokumentide_transport|Dokumentide transpordi]] register from where you can select an e-invoice that partially fills in the purchase invoice fields | ||
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* **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | * **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | ||
- | * **Vendor** - vendor code. Can be selected from vendors registry by double-clicking or using Ctrl+Enter | + | * **Supplier** - supplier code. Can be selected from suppliers registry by double-clicking or using Ctrl+Enter |
- | * **VAT Reg No** - vendors VAT registration number | + | * **VAT Reg No** - supplier`s VAT registration number |
- | * **Vendors invoice** - Vendors invoice number | + | * **Suppliers invoice** - supplier`s invoice number |
- | * **Bill to** - vendor code to whom the purchase invoice is paid. Should be filled if it differs from the vendor code of the purchase invoice | + | * **Payee** - supplier to whom the purchase invoice is paid. Only filled in if it is different from the purchase invoice supplier. |
- | * **VAT Reg No** - bill to vendor VAT registration number | + | * **VAT Reg No** - bill to supplier VAT registration number |
* **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | * **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | ||
* **Invoice date** - the date of the document, by right-clicking opens the calendar view | * **Invoice date** - the date of the document, by right-clicking opens the calendar view | ||
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* **Purchase order** - the number of the purchase order document to which the purchase invoice relates | * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | ||
* **Payment terms** - [[et/tingimus|Tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter | * **Payment terms** - [[et/tingimus|Tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter | ||
- | * **Object** - [[et/objekt|Objekt]](id) ehk finantsdimensioon(id) related to the purchase invoice. Pressing on the object opens the inserted object card. | + | * **Object** - [[et/objekt|Object]](s) or financial dimension(s) related to the purchase invoice. Pressing on the object opens the inserted object card. |
* **Account No** - the bank account number where the purchase invoice will be paid to | * **Account No** - the bank account number where the purchase invoice will be paid to | ||
* **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | ||
* **Due date** - payment deadline. Calculated automatically when the payment term is set | * **Due date** - payment deadline. Calculated automatically when the payment term is set | ||
:!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | :!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | ||
- | * **Cred account** - debt account. Locates automatically from ''System settings > Supplier unpaid invoices'' or from vendor card, if debt account is filled on vendor card. Can be overwritten | + | * **Cred account** - debt account. Locates automatically from ''System settings > Supplier unpaid invoices'' or from supplier card, if debt account is filled on supplier card. Can be overwritten |
* **Ref.** - reference number | * **Ref.** - reference number | ||
* **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | * **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | ||
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* **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|Sisearve]] | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|Sisearve]] | ||
* **VAT date** - date, by right-clicking opens the calendar view | * **VAT date** - date, by right-clicking opens the calendar view | ||
- | * **Origin Country** - is automatically placed from vendor´s card when filled | + | * **Origin Country** - is automatically placed from supplier´s card when filled |
* **Deal type** - choice of deal types | * **Deal type** - choice of deal types | ||
* **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|Kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected | * **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|Kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected | ||
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**Example**: | **Example**: | ||
- | {{:et:triinp20220428-115115.png}} | + | {{:et:triinp20220908-143841.png}} |
{{:et:triinp20220428-115222.png}} | {{:et:triinp20220428-115222.png}} | ||
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==== 4.3. Automatic purchase invoice periodization - different objects / projects in the accounts ==== | ==== 4.3. Automatic purchase invoice periodization - different objects / projects in the accounts ==== | ||
- | If it is necessary that periodization account have different objects/projects than corresponding account, then the cost account objects should be entered to the Corr. object field and projects to the Corr. project field. | + | If it is necessary that periodization account has different objects/projects than corresponding account (future periods cost), then the corresponding account objects should be entered to the Corr. object field and projects to the Corr. project field. |
Example | Example | ||
- | {{:et:triinp20220622-105113.png}} | + | {{:et:triinp20220908-144259.png}} |
Finance transaction | Finance transaction | ||
- | {{:et:triinp20220622-104942.png}} | + | {{:et:triinp20220726-095410.png}} |
==== 4.4. Periodization abort ==== | ==== 4.4. Periodization abort ==== | ||
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==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ||
- | If you want to do a prepayment on purchase invoice to the vendor, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: | + | If you want to do a prepayment on purchase invoice to the supplier, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: |
{{:et:jane20220302-122932.png}} | {{:et:jane20220302-122932.png}} | ||
* To avoid error message set quantity 1 on purchase invoice prepayment item card by default. | * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. |