• From a confirmed purchase invoice, you can start creating a fixed asset / low value asset card or adding value corrections.
• A new fixed asset or low value asset can be created from one purchase invoice row or from several purchase invoice rows combined.

The header of the purchase invoice rows table has two button groups:

• Create: FA - “Create a new fixed asset”
• Create: LVA - “Create a new low value asset”
• Add: FA - “Add a value correction to a fixed asset”
• Add: LVA - “Add a value correction to a low value asset”

The buttons become active when the purchase invoice is confirmed, and they can be used to start the actions when the desired row or rows are selected. If no rows are selected and you try to start an action with the buttons, the program shows the message: Please select the row(s)“.

A fixed asset can only be created from purchase invoice rows whose expense account is linked to an asset class. If you receive a corresponding message when creating a fixed asset, make sure that the account is set on the asset class or create a new Asset class.

If an asset account has been used on the purchase invoice, a reminder that an asset needs to be created is shown after the purchase invoice is confirmed, so that you do not forget to create the asset or add a value correction to an existing asset. The message reads: “Create an asset or add value correction to the asset”.

1. Select the row for which you want to create a new asset document. To select a row, click its row number.

2. Click Create: FA or Create: LVA. A new fixed asset or low value asset card opens, pre-filled with data from the purchase invoice.

When a fixed asset or low value asset card is created from a purchase invoice, the asset class is set on the new card according to the account on the expense row. The Purchase price of the asset is taken from the purchase invoice row amount, the depreciation start date is filled in with the purchase invoice date, and the purchase data section of the asset card is filled in.

3. Add a code to the new asset card, complete the document if needed and save the asset document. After the asset document is saved and the purchase invoice is refreshed (F5), the code of the created asset appears in the Asset column of the purchase invoice rows and the asset action name “Purchase” in the Asset action column.

A new fixed asset or low value asset document can also be created from several rows. Only one asset card is created at a time from the rows selected on the purchase invoice. The Purchase price of the new asset is the total of all selected rows. The quantity of a fixed asset is always 1, regardless of the quantity on the purchase invoice. When a low value asset is created from several rows, the quantity is taken from the first selected purchase invoice row and can be changed on the low value asset card if needed.

1. Select the rows for which you want to create a new asset and click Create: FA or Create: LVA.

When several rows are selected, the accounts, objects and projects of the rows must match exactly. Otherwise, the program shows a corresponding message and no new asset is created from the selected rows.

2. A new asset card opens. After the asset document is saved and the purchase invoice is refreshed (F5), the code of the created asset appears in the Asset column of the purchase invoice rows and the asset action name “Purchase” in the Asset action column.

1. Select the row or rows you want to add to an existing asset as a value correction and click Add: FA or Add: LVA.

2. The button opens an intermediate window for adding a value correction to a fixed asset or low value asset, where you enter the code of the asset to which the value correction is added. The asset can also be selected with the asset selector or the mini search, by double-clicking or right-clicking the field respectively. To add the value correction to the selected asset, click Add.

3. The card of the entered asset opens, and when the asset card is saved, the value correction is added to the Value corrections: total cost of fixed assets additional amounts and Actions sections of the low value asset / fixed asset card. The asset code is added to the Asset column of the purchase invoice rows and the asset action “Value correction” to the Asset action column.

Value correction on the asset card:

Value correction on the purchase invoice:

If several purchase invoice rows correspond to one value correction of a fixed asset or low value asset, each purchase invoice row is shown as a separate row on the value corrections tab of the asset card.

“Row data does not match (account, object, project, etc.)“ - the data of the selected purchase invoice rows does not match. When creating a new asset card from several selected rows, all rows must have the same accounts, objects and projects.

“The selected purchase invoice rows have an account that does not belong to a fixed asset class” - the account on the selected purchase invoice row(s) is not linked to the asset account of any fixed asset class, or it belongs to a low value asset class.

“Saving failed. The purchase invoice row on which the action is based is already linked to an asset” - the message appears when the asset card is saved if an asset card has already been created from the selected purchase invoice row. This can happen if a new asset is created from a purchase invoice row but, after the asset card is saved, the purchase invoice is not refreshed and asset creation is started again from the same row(s).

“The asset must have an account” - when adding a value correction to a fixed asset, the asset must have an account set (it cannot be empty).

“The selected rows must have account no. …..” - when adding a value correction to a fixed asset, the purchase invoice row(s) must have the same asset account as the fixed asset to which the value correction is added.

“The selected rows must have account no. ….” - when adding a value correction to a low value asset that has an asset account set, the purchase invoice row(s) must have the same asset account as the low value asset to which the value correction is added. If the low value asset has no asset account, purchase invoice rows with any account can be added as a value correction to the low value asset, i.e. in that case there is no account check.

“The asset must be a fixed asset” - the selected asset is not a fixed asset. When adding a value correction to a fixed asset from a purchase invoice row with the Add: FA button, the entered asset must be a fixed asset.

“The asset must be a low value asset” - the selected asset is not a low value asset. In the intermediate window opened with the Add: LVA button, the selected asset must be a low value asset.

“There is no asset with this code” - the asset code entered in the intermediate window for adding a value correction does not exist. To add a value correction, the asset must already exist in the Directo fixed asset or low value asset register.

“The asset has been written off” - the asset with the entered code has been written off. A value correction cannot be added to a written-off asset.