en:mustand:triinp:test
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en:mustand:triinp:test [2022/04/20 08:51] – [4.4. Settings] triinp | en:mustand:triinp:test [2024/04/26 15:02] – [1.2. Confirmed purchase invoice buttons] kellylytom | ||
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====== Purchase invoice ====== | ====== Purchase invoice ====== | ||
- | + | {{:et:kellylytom20240426-145219.png}} | |
- | {{:et:triinp20220419-152906.png}} | + | |
===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
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* **Forum** - you can read and write about Directo, also can start own forums within company | * **Forum** - you can read and write about Directo, also can start own forums within company | ||
* **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
- | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor | + | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the supplier |
* **Data from e-invoice** - opens [[et/ | * **Data from e-invoice** - opens [[et/ | ||
==== 1.2. Confirmed purchase invoice buttons ==== | ==== 1.2. Confirmed purchase invoice buttons ==== | ||
- | {{:et:triinp20220419-100912.png}} | + | {{:et:kellylytom20240426-145300.png}} |
+ | * **Unconfirm -** opens the invoice from the confirmation | ||
* **Credit -** generates credit invoice filled in on the purchase invoice basis | * **Credit -** generates credit invoice filled in on the purchase invoice basis | ||
* **Transaction -** opens a transaction related to the purchase invoice | * **Transaction -** opens a transaction related to the purchase invoice | ||
- | * **Payment -** generates [[et/ | + | * **Payment -** generates [[et/ |
* **CashOUT -** generates a cash withdrawal order with the information from the purchase invoice | * **CashOUT -** generates a cash withdrawal order with the information from the purchase invoice | ||
| | ||
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* **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | * **Number** - document number. When making new document range code is shown there. By double-clicking or with Ctrl+Enter the right range can be selected | ||
- | * **Vendor** - vendor | + | * **Supplier** - supplier |
- | * **VAT Reg No** - vendors | + | * **VAT Reg No** - supplier`s |
- | * **Vendors | + | * **Suppliers |
- | * **Bill to** - vendor | + | * **Bill to** - supplier |
- | * **VAT Reg No** - bill to vendor | + | * **VAT Reg No** - bill to supplier |
* **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | * **Survey** - at the moment for the customers working with optics. Can be selected by double-clicking or using Ctrl+Enter. | ||
* **Invoice date** - the date of the document, by right-clicking opens the calendar view | * **Invoice date** - the date of the document, by right-clicking opens the calendar view | ||
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* **Bank code** - bank code, can be selected by double-click or with Ctrl + Enter from the bank register. | * **Bank code** - bank code, can be selected by double-click or with Ctrl + Enter from the bank register. | ||
* **Purchase order** - the number of the purchase order document to which the purchase invoice relates | * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | ||
- | * **Payment terms** - [[et/ | + | * **Payment terms** - [[et/ |
- | * **Object** - [[et/ | + | * **Object** - [[et/ |
* **Account No** - the bank account number where the purchase invoice will be paid to | * **Account No** - the bank account number where the purchase invoice will be paid to | ||
* **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | ||
* **Due date** - payment deadline. Calculated automatically when the payment term is set | * **Due date** - payment deadline. Calculated automatically when the payment term is set | ||
:!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | :!: If the due date differs from the due date in the document transport, then it has a red exclamation mark in front of it | ||
- | * **Cred account** - debt account. Locates automatically from '' | + | * **Cred account** - debt account. Locates automatically from '' |
* **Ref.** - reference number | * **Ref.** - reference number | ||
* **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | * **Credited invoice** - if the purchase invoice is generated from another purchase invoice by using credit button, the number of the purchase invoice to be credited is displayed here | ||
* **Op. date** - transaction is generated with this time after confirming the purchase invoice. The time of the invoice date is automatically set here | * **Op. date** - transaction is generated with this time after confirming the purchase invoice. The time of the invoice date is automatically set here | ||
* **Project** - project code. Used if you want to link to a specific project. When a project is entered, the document is reflected in the project reports | * **Project** - project code. Used if you want to link to a specific project. When a project is entered, the document is reflected in the project reports | ||
- | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/ | + | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/ |
- | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/ | + | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/ |
* **VAT date** - date, by right-clicking opens the calendar view | * **VAT date** - date, by right-clicking opens the calendar view | ||
- | * **Origin Country** - is automatically placed from vendor´s | + | * **Origin Country** - is automatically placed from supplier´s |
* **Deal type** - choice of deal types | * **Deal type** - choice of deal types | ||
- | * **Expence** - if the purchase invoice is related to an [[et/ | + | * **Expence** - if the purchase invoice is related to an [[et/ |
* **Received** - invoice date is automatically placed here | * **Received** - invoice date is automatically placed here | ||
* **Type** - choice of purchase invoice types from system settings | * **Type** - choice of purchase invoice types from system settings | ||
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Pressing the {{: | Pressing the {{: | ||
- | {{:et:jane20211021-213652.png}} | + | {{:et:triinp20220420-094603.png}} |
* **Attachment preview** - choices none, right, down | * **Attachment preview** - choices none, right, down | ||
* **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | * **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | ||
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The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | ||
- | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize | + | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize |
Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. | Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. | ||
Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | ||
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**Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | ||
- | ==== 4.2. Automatic | + | ==== 4.2. Automatic purchase invoice |
- | '' | + | '' |
+ | :!: The corresponding account must be fulfilled | ||
**Example**: | **Example**: | ||
- | {{:et:triinp20220419-153424.png}} | + | {{:et:triinp20220428-115115.png}} |
- | {{:et:egon20190419-144536.png}} | + | {{:et:triinp20220428-115222.png}} |
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==== 4.4. Settings ==== | ==== 4.4. Settings ==== | ||
- | System setting **Automatic Purchase Invoice Periodization Abort Account** allows to enter an account to which the aborted | + | System setting **Automatic Purchase Invoice Periodization Abort Account** allows to enter an account to which the aborted |
- | A receivables account is usually used in this situation. For better control, it is recommended to create a separate asset account, for example " | + | A receivables account is usually used in this situation. For better control, it is recommended to create a separate asset account, for example " |
If the amount is credited to a bank account, it is recorded in a separate transaction (D Bank; K Periodization abort). This setting is optional, offers convenience and it can also be done by entering the appropriate account during the transaction. | If the amount is credited to a bank account, it is recorded in a separate transaction (D Bank; K Periodization abort). This setting is optional, offers convenience and it can also be done by entering the appropriate account during the transaction. | ||
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==== 4.5. Use ==== | ==== 4.5. Use ==== | ||
- | Periodiseerimise katkestamist saab rakendada ostuarvel, mille puhul on kasutatud automaatset periodiseerimist ning dokument peab olema kinnitatud. Sellisel juhul on ridade kolmanda saki all katkestamise läbiviimiseks vajalikud väljad: | + | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: |
- | {{:et:triinp20220419-164514.png}} | + | {{:et:triinp20220428-121527.png}} |
- | **Katkestuse aeg**- periodiseerimise katkestamise kuupäev. See võib olla suvaline kuupäev, mis jääb algse periodiseerimise ajavahemiku piiresse. St. ei pea olema kuu lõpp vms. Katkestamine ei saa olla suletud perioodis;\\ | + | **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ |
- | **Katkestuse summa**- summa, mis tagastatakse periodiseerimise katkestamise järgselt;\\ | + | **Abort amount**- the amount that will be refunded after the periodization abort;\\ |
- | **Katkestuse konto**- konto, kuhu kantakse periodiseerimise ülejääv summa. See täitub automaatselt, | + | **Abort account**- the account into where the remaining periodization amount is transferred. It will fill up automatically when the above system setup is completed. But it can be changed |
- | Kõigi nimetatud väljade täitmine on kohustuslik periodiseerimise katkestamise toimumiseks. Kui väljad on täidetud, siis tuleb katkestamise lõpule viimiseks vajutada dokumendil nuppu **Salvesta**. Selle tulemusena salvestuvad katkestamise andmed dokumendi reale ja modifitseeritakse dokumendi kande seda osa, mis puudutab katkestamist:\\ | + | It is mandatory to fill all these fields to abort periodization. When all the fields are filled, save the document to complete the periodization abort. As a result all the periodization abort data will be saved on the document and the transaction abort part will be modified:\\ |
- | Ostuarve:\\ | + | Purchase invoice:\\ |
- | {{:et:egon20190419-145744.png}} | + | {{:et:triinp20220428-121337.png}} |
- | Kanne:\\ | + | Transaction:\\ |
- | {{:et:egon20190419-150331.png}} | + | {{:et:triinp20220428-121202.png}} |
- | :!: Tähelepanu: | + | :!: Attention: |
- | * Katkestamise aeg ei saa jääda suletud perioodi; | + | * Abort date cannot be in closed period |
- | * Katkestamise läbiviimine eeldab kinnitatud ostuarve muutmise õigust. | + | * Periodization abort requires the right to change the confirmed purchase invoice. |
===== 5. Examples ===== | ===== 5. Examples ===== | ||
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* **several fields at once** - as many fields as needed can be selected and in any order. | * **several fields at once** - as many fields as needed can be selected and in any order. | ||
+ | |||
+ | ===== 6. Questions ===== | ||
+ | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ||
+ | |||
+ | If you want to do a prepayment on purchase invoice to the supplier, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: | ||
+ | {{: | ||
+ | * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. |
en/mustand/triinp/test.txt · Last modified: 2024/04/26 15:03 by kellylytom