en:mustand:triinp:test
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| Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
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en:mustand:triinp:test [2022/04/19 16:16] triinp [4.3. Periodization abort] |
en:mustand:triinp:test [2022/04/28 11:32] triinp [1.2. Confirmed purchase invoice buttons] |
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| - | {{:et:triinp20220419-152906.png}} | + | {{:et:triinp20220428-095031.png}} |
| ===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
| ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
| Line 28: | Line 28: | ||
| * **Credit -** generates credit invoice filled in on the purchase invoice basis | * **Credit -** generates credit invoice filled in on the purchase invoice basis | ||
| * **Transaction -** opens a transaction related to the purchase invoice | * **Transaction -** opens a transaction related to the purchase invoice | ||
| - | * **Payment -** generates [[et/or_tasumine|tasumise]] to the purchase invoice | + | * **Payment -** generates [[et/or_tasumine|Tasumise]] to the purchase invoice |
| * **CashOUT -** generates a cash withdrawal order with the information from the purchase invoice | * **CashOUT -** generates a cash withdrawal order with the information from the purchase invoice | ||
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| Pressing the {{:et:triinp20220418-135445.png}} button on the right side of the header, opens the fine-tuning settings. | Pressing the {{:et:triinp20220418-135445.png}} button on the right side of the header, opens the fine-tuning settings. | ||
| - | {{:et:jane20211021-213652.png}} | + | {{:et:triinp20220420-094603.png}} |
| * **Attachment preview** - choices none, right, down | * **Attachment preview** - choices none, right, down | ||
| * **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | * **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | ||
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| The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | ||
| - | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize income. It can also be used on **Transaction**.\\ | + | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize incomes. It can also be used on **Transaction**.\\ |
| Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. | Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. | ||
| Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | ||
| Line 133: | Line 133: | ||
| **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | ||
| - | ==== 4.2. Automatic periodization of purchase invoice ==== | + | ==== 4.2. Automatic purchase invoice periodization ==== |
| - | ''Settings > System settings > Finance settings > Automatic Periodization'' must be activated to periodize purchase invoice automatically. Then fill in the periodized period on purchase invoice (columns **Start** ja **End**). :!: The corresponding account must be filled in the account that is periodized. | + | ''Settings > System settings > Finance settings > Automatic Periodization'' must be activated to periodize purchase invoice automatically. Then fill in the periodized period on purchase invoice (columns **Start** and **End**). |
| + | :!: The corresponding account must be fulfilled in the account that is periodized. | ||
| **Example**: | **Example**: | ||
| Line 141: | Line 142: | ||
| {{:et:triinp20220419-153424.png}} | {{:et:triinp20220419-153424.png}} | ||
| - | {{:et:egon20190419-144536.png}} | + | {{:et:triinp20220420-090811.png}} |
| Line 151: | Line 152: | ||
| For example an insurance contract, which costs were periodized, was terminated and the money is partially returned to the insurant. One option to abort the periodization is to manipulate the periodized transaction and change its end date to reflect reality (change the cost of the periods during which the transaction was cancelled to claim). But this may not be the best way and not possible if the restriction of editing the transactions of the original documents is enabled under the user's rights (this restriction is strongly recommended). An alternative and better method is to use the ** periodization abort ** functionality on the purchase invoice. | For example an insurance contract, which costs were periodized, was terminated and the money is partially returned to the insurant. One option to abort the periodization is to manipulate the periodized transaction and change its end date to reflect reality (change the cost of the periods during which the transaction was cancelled to claim). But this may not be the best way and not possible if the restriction of editing the transactions of the original documents is enabled under the user's rights (this restriction is strongly recommended). An alternative and better method is to use the ** periodization abort ** functionality on the purchase invoice. | ||
| + | |||
| + | ==== 4.4. Settings ==== | ||
| + | |||
| + | System setting **Automatic Purchase Invoice Periodization Abort Account** allows to enter an account to which the aborted amount will be transferred. | ||
| + | A receivables account is usually used in this situation. For better control, it is recommended to create a separate asset account, for example "Aborted Periodizations". Aborted amount will remain in this account after the periodization abort. | ||
| + | If the amount is credited to a bank account, it is recorded in a separate transaction (D Bank; K Periodization abort). This setting is optional, offers convenience and it can also be done by entering the appropriate account during the transaction. | ||
| + | |||
| + | |||
| + | ==== 4.5. Use ==== | ||
| + | |||
| + | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: | ||
| + | |||
| + | {{:et:triinp20220420-101536.png}} | ||
| + | |||
| + | **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | ||
| + | **Abort amount**- the amount that will be refunded after the periodization abort;\\ | ||
| + | **Abort account**- the account into where the remaining periodization amount is transferred. It will fill up automatically when the above system setup is completed. But it can be changed on the document as well.\\ | ||
| + | |||
| + | It is mandatory to fill all these fields to abort periodization. When all the fields are filled, save the document to complete the periodization abort. As a result all the periodization abort data will be saved on the document and the transaction abort part will be modified:\\ | ||
| + | |||
| + | Purchase invoice:\\ | ||
| + | {{:et:triinp20220420-101722.png}} | ||
| + | |||
| + | Transaction:\\ | ||
| + | {{:et:triinp20220420-102221.png}} | ||
| + | |||
| + | :!: Attention: | ||
| + | * Abort date cannot be in closed period | ||
| + | * Periodization abort requires the right to change the confirmed purchase invoice. | ||
| ===== 5. Examples ===== | ===== 5. Examples ===== | ||
| Line 173: | Line 203: | ||
| * **several fields at once** - as many fields as needed can be selected and in any order. | * **several fields at once** - as many fields as needed can be selected and in any order. | ||
| + | |||
| + | ===== 6. Questions ===== | ||
| + | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ||
| + | |||
| + | If you want to do a prepayment on purchase invoice to the vendor, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: | ||
| + | {{:et:jane20220302-122932.png}} | ||
| + | * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. | ||
