en:mustand:triinp:test
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| Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
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en:mustand:triinp:test [2022/04/19 15:05] triinp [2.1. Header fields] |
en:mustand:triinp:test [2022/04/20 10:36] triinp [5.1. Using account fields] |
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| - | {{:et:triinp20220419-100309.png}} | + | {{:et:triinp20220419-152906.png}} |
| ===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
| ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
| Line 17: | Line 17: | ||
| * **Delete** - deletes unconfirmed document | * **Delete** - deletes unconfirmed document | ||
| * **Paperclip** - allows to link attachments to document | * **Paperclip** - allows to link attachments to document | ||
| - | * **Forum** - you can read and write about Directo as well as start your own in-house forums if you wish. | + | * **Forum** - you can read and write about Directo, also can start own forums within company |
| * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
| * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | ||
| Line 96: | Line 96: | ||
| Pressing the {{:et:triinp20220418-135445.png}} button on the right side of the header, opens the fine-tuning settings. | Pressing the {{:et:triinp20220418-135445.png}} button on the right side of the header, opens the fine-tuning settings. | ||
| - | {{:et:jane20211021-213652.png}} | + | {{:et:triinp20220420-094603.png}} |
| * **Attachment preview** - choices none, right, down | * **Attachment preview** - choices none, right, down | ||
| * **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | * **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | ||
| Line 119: | Line 119: | ||
| Periodization is based on two rules: **monthly periodization** and **daily periodization**.\\ | Periodization is based on two rules: **monthly periodization** and **daily periodization**.\\ | ||
| - | **Monthly periodization** - period is divided into months and according to this all the periodized parts are equal. Monthly periodization applies if applies the formula: periodization end date + 1 = periodization start date. Periodization period can be divided into full months. | + | **Monthly periodization** - period is divided into months and all the periodized parts are equal. Monthly periodization applies if applies the formula: periodization end date + 1 = periodization start date. Periodization period can be divided into full months. |
| These periods are for example:\\ | These periods are for example:\\ | ||
| Line 133: | Line 133: | ||
| **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | ||
| - | ==== 4.2. Automatic periodization of purchase invoice ==== | + | ==== 4.2. Automatic purchase invoice periodization ==== |
| - | To automatically periodize purchase invoice, must activate the setting ''Settings > System settings > Finance settings > Automatic Periodization''. Then fill in the periodized period on purchase invoice (columns **Start** ja **End**). :!: The corresponding account must be filled in the account that is periodized. | + | ''Settings > System settings > Finance settings > Automatic Periodization'' must be activated to periodize purchase invoice automatically. Then fill in the periodized period on purchase invoice (columns **Start** ja **End**). |
| + | :!: The corresponding account must be filled in the account that is periodized. | ||
| **Example**: | **Example**: | ||
| - | {{:et:egon20190419-144520.png}} | + | {{:et:triinp20220419-153424.png}} |
| - | {{:et:egon20190419-144536.png}} | + | {{:et:triinp20220420-090811.png}} |
| + | |||
| + | |||
| + | ==== 4.3. Periodization abort ==== | ||
| + | |||
| + | |||
| + | Periodization abort is intended to reverse a periodization transaction if the circumstances or conditions of the periodization transaction change. | ||
| + | |||
| + | For example an insurance contract, which costs were periodized, was terminated and the money is partially returned to the insurant. One option to abort the periodization is to manipulate the periodized transaction and change its end date to reflect reality (change the cost of the periods during which the transaction was cancelled to claim). But this may not be the best way and not possible if the restriction of editing the transactions of the original documents is enabled under the user's rights (this restriction is strongly recommended). An alternative and better method is to use the ** periodization abort ** functionality on the purchase invoice. | ||
| + | |||
| + | |||
| + | ==== 4.4. Settings ==== | ||
| + | |||
| + | System setting **Automatic Purchase Invoice Periodization Abort Account** allows to enter an account to which the aborted amount will be transferred. | ||
| + | A receivables account is usually used in this situation. For better control, it is recommended to create a separate asset account, for example "Aborted Periodizations". Aborted amount will remain in this account after the periodization abort. | ||
| + | If the amount is credited to a bank account, it is recorded in a separate transaction (D Bank; K Periodization abort). This setting is optional, offers convenience and it can also be done by entering the appropriate account during the transaction. | ||
| + | |||
| + | |||
| + | ==== 4.5. Use ==== | ||
| + | |||
| + | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. To abort the periodization there are buttons below the third dot at the top of the lines: | ||
| + | |||
| + | {{:et:triinp20220420-101536.png}} | ||
| + | |||
| + | **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | ||
| + | **Abort amount**- the amount that will be refunded after the periodization abort;\\ | ||
| + | **Abort account**- the account into where the remaining periodization amount is transferred. It will fill up automatically when the above system setup is completed. But it can be changed on the document as well.\\ | ||
| + | |||
| + | It is mandatory to fill all these fields to abort periodization. When all the fields are filled, save the document to complete the periodization abort. As a result all the periodization abort data will be saved on the document and the transaction abort part will be modified:\\ | ||
| + | |||
| + | Purchase invoice:\\ | ||
| + | {{:et:triinp20220420-101722.png}} | ||
| + | |||
| + | Transaction:\\ | ||
| + | {{:et:triinp20220420-102221.png}} | ||
| + | |||
| + | :!: Attention: | ||
| + | * Abort date cannot be in closed period | ||
| + | * Periodization abort requires the right to change the confirmed purchase invoice Katkestamise läbiviimine eeldab kinnitatud ostuarve muutmise õigust. | ||
| ===== 5. Examples ===== | ===== 5. Examples ===== | ||
| Line 164: | Line 203: | ||
| * **several fields at once** - as many fields as needed can be selected and in any order. | * **several fields at once** - as many fields as needed can be selected and in any order. | ||
| + | |||
| + | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ||
| + | |||
| + | Ostuarvel soovitakse teha ettemaksu hankijale. Valitud tasumistingimus ettemaks ja real E2 artikkel, kuid kinnitades tekib veateade: | ||
| + | {{:et:jane20220302-122932.png}} | ||
| + | * Ostu ettemaksu artiklikaardil määrata vaikimisi kogus 1. Siis ei teki veateadet. | ||
