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en:mustand:triinp:test [2022/04/19 15:02] triinp [1.1. Unconfirmed purchase invoice header buttons] |
en:mustand:triinp:test [2022/04/28 11:56] triinp [4.5. Use] |
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- | {{:et:triinp20220419-100309.png}} | + | {{:et:triinp20220428-095031.png}} |
===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
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* **Delete** - deletes unconfirmed document | * **Delete** - deletes unconfirmed document | ||
* **Paperclip** - allows to link attachments to document | * **Paperclip** - allows to link attachments to document | ||
- | * **Forum** - you can read and write about Directo as well as start your own in-house forums if you wish. | + | * **Forum** - you can read and write about Directo, also can start own forums within company |
* **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
* **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | ||
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* **Credit -** generates credit invoice filled in on the purchase invoice basis | * **Credit -** generates credit invoice filled in on the purchase invoice basis | ||
* **Transaction -** opens a transaction related to the purchase invoice | * **Transaction -** opens a transaction related to the purchase invoice | ||
- | * **Payment -** generates [[et/or_tasumine|tasumise]] to the purchase invoice | + | * **Payment -** generates [[et/or_tasumine|Tasumise]] to the purchase invoice |
* **CashOUT -** generates a cash withdrawal order with the information from the purchase invoice | * **CashOUT -** generates a cash withdrawal order with the information from the purchase invoice | ||
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* **Bank code** - bank code, can be selected by double-click or with Ctrl + Enter from the bank register. | * **Bank code** - bank code, can be selected by double-click or with Ctrl + Enter from the bank register. | ||
* **Purchase order** - the number of the purchase order document to which the purchase invoice relates | * **Purchase order** - the number of the purchase order document to which the purchase invoice relates | ||
- | * **Payment terms** - [[et/tingimus|tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter | + | * **Payment terms** - [[et/tingimus|Tasumistingimus]]. Can be selected by double-clicking or using Ctrl+Enter |
- | * **Object** - [[et/objekt|objekt]](id) ehk finantsdimensioon(id) related to the purchase invoice. Pressing on the object opens the inserted object card. | + | * **Object** - [[et/objekt|Objekt]](id) ehk finantsdimensioon(id) related to the purchase invoice. Pressing on the object opens the inserted object card. |
* **Account No** - the bank account number where the purchase invoice will be paid to | * **Account No** - the bank account number where the purchase invoice will be paid to | ||
* **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | * **S.Receipt** - the number of the stock receipt document to which the purchase invoice relates. | ||
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* **Op. date** - transaction is generated with this time after confirming the purchase invoice. The time of the invoice date is automatically set here | * **Op. date** - transaction is generated with this time after confirming the purchase invoice. The time of the invoice date is automatically set here | ||
* **Project** - project code. Used if you want to link to a specific project. When a project is entered, the document is reflected in the project reports | * **Project** - project code. Used if you want to link to a specific project. When a project is entered, the document is reflected in the project reports | ||
- | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice | + | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|Ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice |
- | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|sisearve]] | + | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|Sisearve]] |
- | * **VAT date** | + | * **VAT date** - date, by right-clicking opens the calendar view |
* **Origin Country** - is automatically placed from vendor´s card when filled | * **Origin Country** - is automatically placed from vendor´s card when filled | ||
* **Deal type** - choice of deal types | * **Deal type** - choice of deal types | ||
- | * **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected | + | * **Expence** - if the purchase invoice is related to an [[et/fin_kulutus|Kulutusega]], you can enter the expense number here. By double-clicking or with Ctrl+Enter the right expense can be selected |
* **Received** - invoice date is automatically placed here | * **Received** - invoice date is automatically placed here | ||
* **Type** - choice of purchase invoice types from system settings | * **Type** - choice of purchase invoice types from system settings | ||
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* **Reclamation** - by the amount entered here, it is possible to reduce the amount of payment created through the payment forecast | * **Reclamation** - by the amount entered here, it is possible to reduce the amount of payment created through the payment forecast | ||
* **Recl. description** - free text field for reclamation | * **Recl. description** - free text field for reclamation | ||
- | * **Split by resources ** - | + | * **Split by resources ** - divides the rows marked with the resource number |
* **Comment** - free text field for comments | * **Comment** - free text field for comments | ||
* **e-mail** - the default email address will be taken from here when emailing the invoice | * **e-mail** - the default email address will be taken from here when emailing the invoice | ||
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Pressing the {{:et:triinp20220418-135445.png}} button on the right side of the header, opens the fine-tuning settings. | Pressing the {{:et:triinp20220418-135445.png}} button on the right side of the header, opens the fine-tuning settings. | ||
- | {{:et:jane20211021-213652.png}} | + | {{:et:triinp20220420-094603.png}} |
* **Attachment preview** - choices none, right, down | * **Attachment preview** - choices none, right, down | ||
* **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | * **Supplier info is updated on copy** - if the supplier´s card has been changed, the copy will be filled in with the valid information from the supplier´s card (for example bank account has changed) | ||
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The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | ||
- | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize income. It can also be used on **Transaction**.\\ | + | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize incomes. It can also be used on **Transaction**.\\ |
Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. | Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. | ||
Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | ||
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Periodization is based on two rules: **monthly periodization** and **daily periodization**.\\ | Periodization is based on two rules: **monthly periodization** and **daily periodization**.\\ | ||
- | **Monthly periodization** - period is divided into months and according to this all the periodized parts are equal. Monthly periodization applies if applies the formula: periodization end date + 1 = periodization start date. Periodization period can be divided into full months. | + | **Monthly periodization** - period is divided into months and all the periodized parts are equal. Monthly periodization applies if applies the formula: periodization end date + 1 = periodization start date. Periodization period can be divided into full months. |
These periods are for example:\\ | These periods are for example:\\ | ||
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**Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | ||
- | ==== 4.2. Automatic periodization of purchase invoice ==== | + | ==== 4.2. Automatic purchase invoice periodization ==== |
- | To automatically periodize purchase invoice, must activate the setting ''Settings > System settings > Finance settings > Automatic Periodization''. Then fill in the periodized period on purchase invoice (columns **Start** ja **End**). :!: The corresponding account must be filled in the account that is periodized. | + | ''Settings > System settings > Finance settings > Automatic Periodization'' must be activated to periodize purchase invoice automatically. Then fill in the periodized period on purchase invoice (columns **Start** and **End**). |
+ | :!: The corresponding account must be fulfilled in the account that is periodized. | ||
**Example**: | **Example**: | ||
- | {{:et:egon20190419-144520.png}} | + | {{:et:triinp20220428-115115.png}} |
- | {{:et:egon20190419-144536.png}} | + | {{:et:triinp20220428-115222.png}} |
+ | |||
+ | |||
+ | ==== 4.3. Periodization abort ==== | ||
+ | |||
+ | |||
+ | Periodization abort is intended to reverse a periodization transaction if the circumstances or conditions of the periodization transaction change. | ||
+ | |||
+ | For example an insurance contract, which costs were periodized, was terminated and the money is partially returned to the insurant. One option to abort the periodization is to manipulate the periodized transaction and change its end date to reflect reality (change the cost of the periods during which the transaction was cancelled to claim). But this may not be the best way and not possible if the restriction of editing the transactions of the original documents is enabled under the user's rights (this restriction is strongly recommended). An alternative and better method is to use the ** periodization abort ** functionality on the purchase invoice. | ||
+ | |||
+ | |||
+ | ==== 4.4. Settings ==== | ||
+ | |||
+ | System setting **Automatic Purchase Invoice Periodization Abort Account** allows to enter an account to which the aborted amount will be transferred. | ||
+ | A receivables account is usually used in this situation. For better control, it is recommended to create a separate asset account, for example "Aborted Periodizations". Aborted amount will remain in this account after the periodization abort. | ||
+ | If the amount is credited to a bank account, it is recorded in a separate transaction (D Bank; K Periodization abort). This setting is optional, offers convenience and it can also be done by entering the appropriate account during the transaction. | ||
+ | |||
+ | |||
+ | ==== 4.5. Use ==== | ||
+ | |||
+ | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. Required fields to abort the periodization are below the third dot at the top of the lines: | ||
+ | |||
+ | {{:et:triinp20220420-101536.png}} | ||
+ | {{:et:triinp20220428-115632.png}} | ||
+ | |||
+ | **Abort date**- periodization abort date. This can be any date, which remains within the initial periodization period. This means it does not have to be the end of the month, etc. Periodization abort cannot be in a closed period.\\ | ||
+ | **Abort amount**- the amount that will be refunded after the periodization abort;\\ | ||
+ | **Abort account**- the account into where the remaining periodization amount is transferred. It will fill up automatically when the above system setup is completed. But it can be changed on the document as well.\\ | ||
+ | |||
+ | It is mandatory to fill all these fields to abort periodization. When all the fields are filled, save the document to complete the periodization abort. As a result all the periodization abort data will be saved on the document and the transaction abort part will be modified:\\ | ||
+ | |||
+ | Purchase invoice:\\ | ||
+ | {{:et:triinp20220420-101722.png}} | ||
+ | |||
+ | Transaction:\\ | ||
+ | {{:et:triinp20220420-102221.png}} | ||
+ | |||
+ | :!: Attention: | ||
+ | * Abort date cannot be in closed period | ||
+ | * Periodization abort requires the right to change the confirmed purchase invoice. | ||
===== 5. Examples ===== | ===== 5. Examples ===== | ||
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* **several fields at once** - as many fields as needed can be selected and in any order. | * **several fields at once** - as many fields as needed can be selected and in any order. | ||
+ | |||
+ | ===== 6. Questions ===== | ||
+ | ==== 6.1. Confirming prepayment on purchase invoice gives error message ==== | ||
+ | |||
+ | If you want to do a prepayment on purchase invoice to the vendor, prepayment is selected as payment term and E2 item on row, but error message appears on confirmation: | ||
+ | {{:et:jane20220302-122932.png}} | ||
+ | * To avoid error message set quantity 1 on purchase invoice prepayment item card by default. |