en:mustand:triinp:test
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en:mustand:triinp:test [2022/04/19 11:56] triinp [4. Periodization] |
en:mustand:triinp:test [2022/04/20 09:07] triinp [4.5. Use] |
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| - | {{:et:triinp20220419-100309.png}} | + | {{:et:triinp20220419-152906.png}} |
| ===== 1. Purchase invoice buttons ===== | ===== 1. Purchase invoice buttons ===== | ||
| ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ==== 1.1. Unconfirmed purchase invoice header buttons ==== | ||
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| * **Delete** - deletes unconfirmed document | * **Delete** - deletes unconfirmed document | ||
| * **Paperclip** - allows to link attachments to document | * **Paperclip** - allows to link attachments to document | ||
| - | * **Forum** - | + | * **Forum** - you can read and write about Directo, also can start own forums within company |
| * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | * **Event** - creates an event related to the purchase invoice. The number of related events is shown in the upper right corner of the document and can be opened from a link | ||
| * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | * **Stock Receipt** - allows to create an income document directly on the purchase invoice. The generated stock receipt is automatically filled in with the data related to the vendor and the purchase invoice. | ||
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| * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice | * **Inventory** - if the purchase invoice is related to inventory, you can add the inventory code here. If you want to see the inventory code in the [[et/or_aru_arved|ostuarved]] report, the inventory should be added to the line of the confirmed purchase invoice | ||
| * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|sisearve]] | * **Internal Invoice** - the sales invoice number, which is filled in automatically when the purchase invoice is generated during the confirmation of the [[et/sisearve|sisearve]] | ||
| - | * **VAT date** | + | * **VAT date** - date, by right-clicking opens the calendar view |
| * **Origin Country** - is automatically placed from vendor´s card when filled | * **Origin Country** - is automatically placed from vendor´s card when filled | ||
| * **Deal type** - choice of deal types | * **Deal type** - choice of deal types | ||
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| * **Reclamation** - by the amount entered here, it is possible to reduce the amount of payment created through the payment forecast | * **Reclamation** - by the amount entered here, it is possible to reduce the amount of payment created through the payment forecast | ||
| * **Recl. description** - free text field for reclamation | * **Recl. description** - free text field for reclamation | ||
| - | * **Split by resources ** - | + | * **Split by resources ** - divides the rows marked with the resource number |
| * **Comment** - free text field for comments | * **Comment** - free text field for comments | ||
| * **e-mail** - the default email address will be taken from here when emailing the invoice | * **e-mail** - the default email address will be taken from here when emailing the invoice | ||
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| The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | The periodization functionality allows you to provide the necessary parameters when entering the original document, so that a periodic entry is made immediately after the document is saved. | ||
| The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize income. It can also be used on **Transaction**.\\ | The periodization functionality has been applied to the **Purchase Invoice ** and ** Expense ** to periodize expenses and to the ** Sales Invoice ** to periodize income. It can also be used on **Transaction**.\\ | ||
| - | Periodiseerimist on võimalik käivitada automaatselt. Automaatne periodiseerimine toimub dokumendi kinnitamise hetkel juhul, kui vastav seadistus on sisse lülitatud ning dokumendil vajalikud väljad täidetud. Automaatne periodiseerimine on rakendatav **Ostuarvel**, **Kulutusel** ja **Müügiarvel**. | + | Periodization can be started automatically. Automatic periodization takes place when confirming the document, if the corresponding setting is switched on and the required fields on the document have been filled in. |
| + | Automatic periodization is applicable to ** Purchase Invoice **, ** Expense ** and ** Invoice **. | ||
| + | |||
| + | ==== 4.1. Periodization methodology ==== | ||
| + | |||
| + | Periodization is based on two rules: **monthly periodization** and **daily periodization**.\\ | ||
| + | |||
| + | **Monthly periodization** - period is divided into months and all the periodized parts are equal. Monthly periodization applies if applies the formula: periodization end date + 1 = periodization start date. Periodization period can be divided into full months. | ||
| + | These periods are for example:\\ | ||
| + | |||
| + | Example A. 01.02.2019-31.01.2020 (31. + 1 = 1. day) and the period is divided exactly into 12 months;\\ | ||
| + | |||
| + | Example B. 20.02.2019-19.12.2019 (19. + 1 = 20th day) and the period is divided exactly into 10 months. | ||
| + | => (01.03. until 30.11 = 9 months) + (20.02 until 28.02.2019 = 1/3 months) + (01.12 until 19.12.2019 = 2/3 months) = 10 months.\\ | ||
| + | |||
| + | If the periodized sum is 300 EUR, then in example A the period sum is: 300 EUR / 12 months = 25 EUR and the same sum applies to all periods. | ||
| + | In example B the period sum is: 300 EUR / 10 months = 30 EUR. 30 EUR applies to every month in period 01.03.-30.11.2019 (9x30 EUR). Between the periods 20.02 -28.02.2019 and 01.12-19.12.2019, which form an additional month, 30 EUR is divided so that the first period receives its share in proportion to the days remaining in that month and is based on a 30-day month => 30/30 * 20 days = 20 EUR. | ||
| + | The periodization balance goes to last partial month 300 - 270 - 20 = 10 EUR.\\ | ||
| + | |||
| + | **Monthly periodization**- applies if the period is not divided into full months or the rule periodization end date + 1 = periodization start date does not apply. | ||
| + | |||
| + | ==== 4.2. Automatic periodization of purchase invoice ==== | ||
| + | |||
| + | ''Settings > System settings > Finance settings > Automatic Periodization'' must be activated to periodize purchase invoice automatically. Then fill in the periodized period on purchase invoice (columns **Start** ja **End**). :!: The corresponding account must be filled in the account that is periodized. | ||
| + | |||
| + | **Example**: | ||
| + | |||
| + | {{:et:triinp20220419-153424.png}} | ||
| + | |||
| + | {{:et:egon20190419-144536.png}} | ||
| + | |||
| + | |||
| + | ==== 4.3. Periodization abort ==== | ||
| + | |||
| + | |||
| + | Periodization abort is intended to reverse a periodization transaction if the circumstances or conditions of the periodization transaction change. | ||
| + | |||
| + | For example an insurance contract, which costs were periodized, was terminated and the money is partially returned to the insurant. One option to abort the periodization is to manipulate the periodized transaction and change its end date to reflect reality (change the cost of the periods during which the transaction was cancelled to claim). But this may not be the best way and not possible if the restriction of editing the transactions of the original documents is enabled under the user's rights (this restriction is strongly recommended). An alternative and better method is to use the ** periodization abort ** functionality on the purchase invoice. | ||
| + | |||
| + | |||
| + | ==== 4.4. Settings ==== | ||
| + | |||
| + | System setting **Automatic Purchase Invoice Periodization Abort Account** allows to enter an account to which the aborted amount will be transferred. | ||
| + | A receivables account is usually used in this situation. For better control, it is recommended to create a separate asset account, for example "Aborted Periodizations". Aborted amount will remain in this account after the periodization abort. | ||
| + | If the amount is credited to a bank account, it is recorded in a separate transaction (D Bank; K Periodization abort). This setting is optional, offers convenience and it can also be done by entering the appropriate account during the transaction. | ||
| + | |||
| + | |||
| + | ==== 4.5. Use ==== | ||
| + | |||
| + | Periodization abort can be applied to a purchase invoice that uses automatic periodization and the document must be confirmed. To abort the periodization there are buttons below the third dot at the top of the lines: | ||
| + | |||
| + | {{:et:triinp20220419-164514.png}} | ||
| + | |||
| + | **Katkestuse aeg**- periodiseerimise katkestamise kuupäev. See võib olla suvaline kuupäev, mis jääb algse periodiseerimise ajavahemiku piiresse. St. ei pea olema kuu lõpp vms. Katkestamine ei saa olla suletud perioodis;\\ | ||
| + | **Katkestuse summa**- summa, mis tagastatakse periodiseerimise katkestamise järgselt;\\ | ||
| + | **Katkestuse konto**- konto, kuhu kantakse periodiseerimise ülejääv summa. See täitub automaatselt, kui on täidetud eelnimetatud süsteemi seadistus. Sõltumata sellest saab seda dokumendi peal muuta.\\ | ||
| + | |||
| + | Kõigi nimetatud väljade täitmine on kohustuslik periodiseerimise katkestamise toimumiseks. Kui väljad on täidetud, siis tuleb katkestamise lõpule viimiseks vajutada dokumendil nuppu **Salvesta**. Selle tulemusena salvestuvad katkestamise andmed dokumendi reale ja modifitseeritakse dokumendi kande seda osa, mis puudutab katkestamist:\\ | ||
| + | |||
| + | Ostuarve:\\ | ||
| + | {{:et:egon20190419-145744.png}} | ||
| + | |||
| + | Kanne:\\ | ||
| + | {{:et:egon20190419-150331.png}} | ||
| + | |||
| + | :!: Tähelepanu: | ||
| + | * Katkestamise aeg ei saa jääda suletud perioodi; | ||
| + | * Katkestamise läbiviimine eeldab kinnitatud ostuarve muutmise õigust. | ||
| ===== 5. Examples ===== | ===== 5. Examples ===== | ||
