en:asset
Differences
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en:asset [2022/06/17 10:48] triinp [2.1. Header fields] |
en:asset [2022/07/04 10:49] triinp [10. Frequently Asked Questions] |
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| * do not change the asset browser | * do not change the asset browser | ||
| - | ===== 4. Asset card confirmation ===== | + | |
| + | ===== 4. The asset card is editable ===== | ||
| + | |||
| + | System settings – ''Asset settings -> Asset card is editable'' – NO/YES. By default the setting is YES \\ | ||
| + | |||
| + | **YES** - all changes can be made directly on the asset card, but reports for an earlier period cannot be taken later - who was in charge etc. | ||
| + | \\ | ||
| + | **NO** - changes can only be made on the additional documents. Changes are saved and they can be reported in the past. Option **NO** allows to make changes in fixed assets and low value assets fields, which are not closed on asset card. | ||
| + | |||
| + | If System setting ''Asset card is editable -> NO'' the fields below on the asset card will be locked, after depreciation has been calculated for the first time or another document has been issued (Change, Inventory). | ||
| + | |||
| + | Following fields are locked on the **Fixed asset card**: | ||
| + | |||
| + | * Code | ||
| + | * Class | ||
| + | * Type | ||
| + | * Calculation method | ||
| + | * Fiscal data (all the fiscal data on asset card) | ||
| + | * Accounts (all the accounts on asset card) | ||
| + | * Department | ||
| + | * User | ||
| + | * In charge | ||
| + | * Object | ||
| + | * Customer | ||
| + | * Project | ||
| + | * Proportion | ||
| + | * Cost object | ||
| + | * Cost project | ||
| + | |||
| + | |||
| + | Following fields are locked on the **Low value asset card**: | ||
| + | |||
| + | * Code | ||
| + | * Type | ||
| + | * Value correction | ||
| + | * Purchase price total | ||
| + | * Start date | ||
| + | * Purchase price | ||
| + | * End date | ||
| + | * Purchased | ||
| + | * Quantity | ||
| + | * Location | ||
| + | * Department | ||
| + | * User | ||
| + | * In charge | ||
| + | * Object | ||
| + | * Customer | ||
| + | * Project | ||
| + | |||
| + | |||
| + | ===== 5. Asset card confirmation ===== | ||
| Directo can be configured so that tangible and intangible asset type asset card must be confirmed if needed. Its purpose is to provide a more flexible process configuration option in situations, where is a time lag between the asset purchase and registration for an example and it is desired to be precise at the time of the transaction. Or someone has to validate it before registering the asset e.t.c. \\ | Directo can be configured so that tangible and intangible asset type asset card must be confirmed if needed. Its purpose is to provide a more flexible process configuration option in situations, where is a time lag between the asset purchase and registration for an example and it is desired to be precise at the time of the transaction. Or someone has to validate it before registering the asset e.t.c. \\ | ||
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| :!: Unconfirmed fixed asset cards are included in the Asset Depreciation and Asset List report. | :!: Unconfirmed fixed asset cards are included in the Asset Depreciation and Asset List report. | ||
| - | === 4.1. Confirmation setting === | + | === 5.1. Confirmation setting === |
| ''Settings > System Settings >Asset Settings '' are the following settings that affect asset confirmation | ''Settings > System Settings >Asset Settings '' are the following settings that affect asset confirmation | ||
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| :!: If the asset module has already been used and the assets have been depreciated, should be contacted with Directo Customer Support, if the asset confirmation feature is intended to take into use. Customer Support helps to mark assets in use as confirmed. Old cards independent confirmation creates also registration transactions, which would damage or clutter existing accounting. | :!: If the asset module has already been used and the assets have been depreciated, should be contacted with Directo Customer Support, if the asset confirmation feature is intended to take into use. Customer Support helps to mark assets in use as confirmed. Old cards independent confirmation creates also registration transactions, which would damage or clutter existing accounting. | ||
| - | === 4.2 Confirmation use === | + | === 5.2 Confirmation use === |
| - | == 4.2.1. Fixed asset is purchased with purchase invoice == | + | == 5.2.1. Fixed asset is purchased with purchase invoice == |
| Entering a purchase invoice is similar to creating unconfirmed fixed asset card, but the asset registration account is marked in the line of purchase invoice (4.1. Confirmation setting). Purchase invoice confirmation creates transaction, where the cost of fixed assets is posted: **debit- asset registration suspense account**. | Entering a purchase invoice is similar to creating unconfirmed fixed asset card, but the asset registration account is marked in the line of purchase invoice (4.1. Confirmation setting). Purchase invoice confirmation creates transaction, where the cost of fixed assets is posted: **debit- asset registration suspense account**. | ||
| The cost of fixed asset does not immediately go to the fixed asset account, but remains on hold in the suspense account. This transaction takes place on purchase invoice operation date.\\ Fixed asset card can be created with corresponding button from purchase invoice or manually. If the fix asset card is filled in with important information (Creating a new fix asset card), the card can be confirmed by pressing **Confirm** in the asset card header. New opened window may ask for a number series into which to create a financial transaction. Transaction is made, which records the fixed asset in acquisition cost and credits the suspense account. Transaction is created with asset card calculation start date. | The cost of fixed asset does not immediately go to the fixed asset account, but remains on hold in the suspense account. This transaction takes place on purchase invoice operation date.\\ Fixed asset card can be created with corresponding button from purchase invoice or manually. If the fix asset card is filled in with important information (Creating a new fix asset card), the card can be confirmed by pressing **Confirm** in the asset card header. New opened window may ask for a number series into which to create a financial transaction. Transaction is made, which records the fixed asset in acquisition cost and credits the suspense account. Transaction is created with asset card calculation start date. | ||
| - | == 4.2.2. Fixed asset is acquired with another transaction == | + | == 5.2.2. Fixed asset is acquired with another transaction == |
| Creating fixed asset card from **Expense** applies the same rules as creating the fixed asset card from purchase invoice. The asset registration account is marked in the corresponding line of expense.\\ | Creating fixed asset card from **Expense** applies the same rules as creating the fixed asset card from purchase invoice. The asset registration account is marked in the corresponding line of expense.\\ | ||
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| - | ===== 5. Fixed asset depreciation ===== | + | ===== 6. Fixed asset depreciation ===== |
| Depreciation is calculated according to the method and rate marked on the fixed asset card. | Depreciation is calculated according to the method and rate marked on the fixed asset card. | ||
| - | ==== 5.1. Depreciation methods ==== | + | ==== 6.1. Depreciation methods ==== |
| The following depreciation methods are used | The following depreciation methods are used | ||
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| - | ===5.1.1. Straight line method=== | + | === 6.1.1. Straight line method === |
| Depreciation rate is calculated from purchase price by straight line method. | Depreciation rate is calculated from purchase price by straight line method. | ||
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| Fixed asset with purchase price of 120,000 is depreciated at 20% per annum using the straight line method, depreciates permanently in 5 years (every year 24 000, every month 2000). | Fixed asset with purchase price of 120,000 is depreciated at 20% per annum using the straight line method, depreciates permanently in 5 years (every year 24 000, every month 2000). | ||
| - | ===5.1.2. Diminishing balance method=== | + | === 6.1.2. Diminishing balance method === |
| With diminishing balance method the fixed asset base value decreases each year by the depreciation amount. | With diminishing balance method the fixed asset base value decreases each year by the depreciation amount. | ||
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| - | ===5.1.3. Units of production method=== | + | === 6.1.3. Units of production method === |
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| {{:et:triinp20220406-113237.png}} | {{:et:triinp20220406-113237.png}} | ||
| - | ==== 5.2. Depreciation calculation ==== | + | ==== 6.2. Depreciation calculation ==== |
| Depreciation transactions can be created after entering fixed asset cards. All the fixed asset cards must be filled correctly. | Depreciation transactions can be created after entering fixed asset cards. All the fixed asset cards must be filled correctly. | ||
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| - | === 5.2.1.Estimated depreciation end time and last transaction === | + | === 6.2.1.Estimated depreciation end time and last transaction === |
| The FISCAL DATA tab on the fixed asset card shows the expected end of depreciation, the last depreciation date and transaction number. The depreciation transaction link opens in the fixed asset header. | The FISCAL DATA tab on the fixed asset card shows the expected end of depreciation, the last depreciation date and transaction number. The depreciation transaction link opens in the fixed asset header. | ||
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| - | === 5.2.2. Depreciation can be calculated on the negative purchase price of fixed asset === | + | === 6.2.2. Depreciation can be calculated on the negative purchase price of fixed asset === |
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| - | ===5.2.3. Depreciation rounding=== | + | === 6.2.3. Depreciation rounding === |
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| {{:et:triinp20220406-133911.png}} | {{:et:triinp20220406-133911.png}} | ||
| - | === 5.2.4. Periodized amortization === | + | === 6.2.4. Periodized amortization === |
| ''System setting ->Asset amortization will be periodized -> yes/no'' \\ | ''System setting ->Asset amortization will be periodized -> yes/no'' \\ | ||
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| - | == 5.2.4.1. Periodized amortization== | + | == 6.2.4.1. Periodized amortization== |
| ''System setting ->Asset amortization will be periodized -> yes'' \\ | ''System setting ->Asset amortization will be periodized -> yes'' \\ | ||
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| {{:et:triinp20220408-085603.png}} | {{:et:triinp20220408-085603.png}} | ||
| - | == 5.2.4.2. Non - periodized amortization== | + | == 6.2.4.2. Non - periodized amortization== |
| ''System setting →Asset amortization will be periodized → No''\\ | ''System setting →Asset amortization will be periodized → No''\\ | ||
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| {{:et:triinp20220408-090428.png}} | {{:et:triinp20220408-090428.png}} | ||
| - | === 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | + | === 6.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === |
| '' System setting "Asset amortization up to: "Remaining value"/ "End date" '' | '' System setting "Asset amortization up to: "Remaining value"/ "End date" '' | ||
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| - | ==== 5.3. Deleting the depreciation transaction ==== | + | ==== 6.3. Deleting the depreciation transaction ==== |
| If the generated depreciation transaction is not suitable (wrong period was selected, some fixed asset was forgotten to be taken into account, etc), then the depreciation transaction can be very easily deleted and re-created. | If the generated depreciation transaction is not suitable (wrong period was selected, some fixed asset was forgotten to be taken into account, etc), then the depreciation transaction can be very easily deleted and re-created. | ||
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| | | ||
| - | ==== 5.4. Proportional depreciation ==== | + | ==== 6.4. Proportional depreciation ==== |
| Allows to share depreciation cost between multiple object and/or projects at the same time over a given period. | Allows to share depreciation cost between multiple object and/or projects at the same time over a given period. | ||
| - | === 5.4.1.Setting the first proportion === | + | === 6.4.1.Setting the first proportion === |
| * **Proportion**: number field | * **Proportion**: number field | ||
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| - | === Proportion example === | + | === 6.4.2. Proportion example === |
| The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | ||
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| {{:et:triinp20220408-102349.png}} | {{:et:triinp20220408-102349.png}} | ||
| - | ==== 5.5. Proportional write-off ==== | + | ==== 6.5. Proportional write-off ==== |
| Write-off is accelerated depreciation. If the depreciation is divided by proportions on the fixed asset card, the write-off transaction is also made taking into account the proportion. | Write-off is accelerated depreciation. If the depreciation is divided by proportions on the fixed asset card, the write-off transaction is also made taking into account the proportion. | ||
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| If write-off is wanted to transfer without calculating the proportion or to other objects, a CHANGE document is need to be done before, on which the proportional calculation is terminated and only after that the write-off is made. | If write-off is wanted to transfer without calculating the proportion or to other objects, a CHANGE document is need to be done before, on which the proportional calculation is terminated and only after that the write-off is made. | ||
| - | ==== 5.6. System setting - Asset history preview feature ==== | + | ==== 6.6. System setting - Asset history preview feature ==== |
| If the system setting "Asset history preview feature" is enabled, is possible to create s.c. simulation transactions (only visible in the asset module) for depreciation calculation. | If the system setting "Asset history preview feature" is enabled, is possible to create s.c. simulation transactions (only visible in the asset module) for depreciation calculation. | ||
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| - | === 5.6.1.Diminishing balance method- depreciation calculated in advance=== | + | === 6.6.1.Diminishing balance method- depreciation calculated in advance=== |
| {{:et:triinp20220408-102734.png}} | {{:et:triinp20220408-102734.png}} | ||
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| {{:et:triinp20220408-103820.png}} | {{:et:triinp20220408-103820.png}} | ||
| - | === 5.6.2. Straight line method - depreciation calculated in advance === | + | === 6.6.2. Straight line method - depreciation calculated in advance === |
| {{:et:triinp20220408-104421.png}} | {{:et:triinp20220408-104421.png}} | ||
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| {{:et:triinp20220408-105202.png}} | {{:et:triinp20220408-105202.png}} | ||
| - | === 5.6.3. Example - fixed asset history is generated 2 months ahead === | + | === 6.6.3. Example - fixed asset history is generated 2 months ahead === |
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| \\ | \\ | ||
| \\ | \\ | ||
| - | =====6. Address on fixed asset and low value asset card===== | + | ===== 7. Address on fixed asset and low value asset card ===== |
| - | ====6.1. Setting the addresses==== | + | ==== 7.1. Setting the addresses ==== |
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| - | ====6.2. Entering addresses location codes==== | + | ==== 7.2. Entering addresses location codes ==== |
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| - | ====6.3. Use of address location codes==== | + | ==== 7.3. Use of address location codes ==== |
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| - | ==== 6.4. Display location fields on the Fixed Asset and Low Value Asset card ==== | + | ==== 7.4. Display location fields on the Fixed Asset and Low Value Asset card ==== |
| The location code is in the data group ** LOCATION ** on the fixed asset card. More fields of the location code can be displayed under the Fixed Asset card fine-tuning - ''Asset location additional info fields''. | The location code is in the data group ** LOCATION ** on the fixed asset card. More fields of the location code can be displayed under the Fixed Asset card fine-tuning - ''Asset location additional info fields''. | ||
| - | ===== 7. User management ===== | + | ===== 8. User management ===== |
| Fixed assets can be linked to users with purpose to have an overview who owns or is responsible for the asset. Users are managed using the fields ** User ** and ** In charge ** on the asset main page or in the tab** Users **: | Fixed assets can be linked to users with purpose to have an overview who owns or is responsible for the asset. Users are managed using the fields ** User ** and ** In charge ** on the asset main page or in the tab** Users **: | ||
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| {{:et:triinp20220404-155914.png}} | {{:et:triinp20220404-155914.png}} | ||
| - | ==== 7.1 Simple user management ==== | + | ==== 8.1 Simple user management ==== |
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| - | ==== 7.2 Detailed user management ==== | + | ==== 8.2 Detailed user management ==== |
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| {{:et:triinp20220408-125539.png}} | {{:et:triinp20220408-125539.png}} | ||
| - | === 7.2.1 Setup and usage options === | + | === 8.2.1 Setup and usage options === |
| === Relation between assets and personnel assets === | === Relation between assets and personnel assets === | ||
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| - | ==== 7.3. Reports ==== | + | ==== 8.3. Reports ==== |
| ON TÄIENDAMISEL !!\\ | ON TÄIENDAMISEL !!\\ | ||
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| {{:et:triinp20220408-141445.png}} | {{:et:triinp20220408-141445.png}} | ||
| - | ===== 8. Asset actions ===== | + | ===== 9. Asset actions ===== |
| [[en:inv_tegevus|]] codes are created to monitor different fixed assets actions. \\ | [[en:inv_tegevus|]] codes are created to monitor different fixed assets actions. \\ | ||
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| - | ===== 9. Fixed Assets register ===== | + | ===== 10. Fixed Assets register ===== |
| [[et:t_list|]] allows to sort fixed asset cards, etc. | [[et:t_list|]] allows to sort fixed asset cards, etc. | ||
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| :!: Asset history report still shows future periods depreciation, if ** Update history ** is prepared for a future period. Press ** Delete history ** in order for the Asset History report to show only the actual depreciation. | :!: Asset history report still shows future periods depreciation, if ** Update history ** is prepared for a future period. Press ** Delete history ** in order for the Asset History report to show only the actual depreciation. | ||
| - | ===== 10. Frequently Asked Questions ===== | + | ===== 11. Frequently Asked Questions ===== |
| ====10.1. How do I get rid of a draft?==== | ====10.1. How do I get rid of a draft?==== | ||
