This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
en:asset [2022/04/08 15:04] triinp [2.6. Users] |
en:asset [2022/07/04 10:37] triinp [4.2 Confirmation use] |
||
---|---|---|---|
Line 1: | Line 1: | ||
- | :!: POOLELI - kasutamiseks alates 21.04.2022 !!! | ||
======Fixed assets====== | ======Fixed assets====== | ||
+ | |||
+ | The Fixed Assets card is intended for managing fixed assets and real estate. | ||
+ | The Fixed Assets card works with the following documents | ||
+ | * The Fixed Asset change | ||
+ | * The Fixed Asset recalculation | ||
+ | * The Asset write-off | ||
+ | * The Asset inventory | ||
+ | |||
+ | The Asset Card and the Fixed Asset Card can not be used at the same time, the data does not move correctly and Directo does not correct errors due to incorrect use. | ||
+ | |||
+ | |||
===== Settings ===== | ===== Settings ===== | ||
Line 64: | Line 74: | ||
* **Master**: if the fixed asset is a part of another fixed asset, reports can be taken with the master asset. | * **Master**: if the fixed asset is a part of another fixed asset, reports can be taken with the master asset. | ||
* **Comment**: specifying field of the fixed asset name | * **Comment**: specifying field of the fixed asset name | ||
- | * **Type**: tangible asset/intangible asset | + | * **Type**: tangible assets TA/intangible assets ITA |
* **Calculation method**: straight line, diminishing balance, units of production | * **Calculation method**: straight line, diminishing balance, units of production | ||
* **Auto**: allows to select this asset for the calculation of the vehicle's fringe benefit. Opens Vehicle's fringe benefit taxation data on asset card. | * **Auto**: allows to select this asset for the calculation of the vehicle's fringe benefit. Opens Vehicle's fringe benefit taxation data on asset card. | ||
Line 163: | Line 173: | ||
==== 2.3. Data fields ==== | ==== 2.3. Data fields ==== | ||
- | Data fields can be used to add parameters that are not described on the Low Value Asset card and later use in reports. Data fields to be described [[et:datatyyp|]]. **LINK TULEB ÄRA MUUTA** | + | Data fields can be used to add parameters that are not described on the Low Value Asset card and later use in reports. Data fields to be described [[en:datatyyp|Datafield types]]. |
* **Type**: selection of additional fields described on the fixed asset card | * **Type**: selection of additional fields described on the fixed asset card | ||
Line 192: | Line 202: | ||
- | * **Type**: fixed asset type in the Personnel module. Selection from the drop-down menu. Settings: [[en/asset#setup_and_usage_options|Relation between assets and personnel assets | + | * **Type**: fixed asset type in the Personnel module. Selection from the drop-down menu. Settings: [[en:asset#setup_and_usage_options|Relation between assets and personnel assets]] |
* **User**: selection from users tab, the code is placed | * **User**: selection from users tab, the code is placed | ||
* **User name**: user name is displayed (after saving), cannot be changed | * **User name**: user name is displayed (after saving), cannot be changed | ||
Line 226: | Line 236: | ||
* **Transaction**: transaction number | * **Transaction**: transaction number | ||
* **Document**: related document number | * **Document**: related document number | ||
+ | * **Comment**: related document comment field information | ||
===== 3. Creating a new fixed asset card ===== | ===== 3. Creating a new fixed asset card ===== | ||
Line 326: | Line 337: | ||
* do not change the asset browser | * do not change the asset browser | ||
- | ===== 4. Asset card confirmation ===== | + | |
+ | ===== 4. The asset card is editable ===== | ||
+ | |||
+ | System settings – ''Asset settings -> Asset card is editable'' – NO/YES. By default the setting is YES \\ | ||
+ | |||
+ | **YES** - all changes can be made directly on the asset card, but reports for an earlier period cannot be taken later - who was in charge etc. | ||
+ | \\ | ||
+ | **NO** - changes can only be made on the additional documents. Changes are saved and they can be reported in the past. Option **NO** allows to make changes in fixed assets and low value assets fields, which are not closed on asset card. | ||
+ | |||
+ | If System setting ''Asset card is editable -> NO'' the fields below on the asset card will be locked, after depreciation has been calculated for the first time or another document has been issued (Change, Inventory). | ||
+ | |||
+ | Following fields are locked on the **Fixed asset card**: | ||
+ | |||
+ | * Code | ||
+ | * Class | ||
+ | * Type | ||
+ | * Calculation method | ||
+ | * Fiscal data (all the fiscal data on asset card) | ||
+ | * Accounts (all the accounts on asset card) | ||
+ | * Department | ||
+ | * User | ||
+ | * In charge | ||
+ | * Object | ||
+ | * Customer | ||
+ | * Project | ||
+ | * Proportion | ||
+ | * Cost object | ||
+ | * Cost project | ||
+ | |||
+ | |||
+ | Following fields are locked on the **Low value asset card**: | ||
+ | |||
+ | * Code | ||
+ | * Type | ||
+ | * Value correction | ||
+ | * Purchase price total | ||
+ | * Start date | ||
+ | * Purchase price | ||
+ | * End date | ||
+ | * Purchased | ||
+ | * Quantity | ||
+ | * Location | ||
+ | * Department | ||
+ | * User | ||
+ | * In charge | ||
+ | * Object | ||
+ | * Customer | ||
+ | * Project | ||
+ | |||
+ | |||
+ | ===== 5. Asset card confirmation ===== | ||
Directo can be configured so that tangible and intangible asset type asset card must be confirmed if needed. Its purpose is to provide a more flexible process configuration option in situations, where is a time lag between the asset purchase and registration for an example and it is desired to be precise at the time of the transaction. Or someone has to validate it before registering the asset e.t.c. \\ | Directo can be configured so that tangible and intangible asset type asset card must be confirmed if needed. Its purpose is to provide a more flexible process configuration option in situations, where is a time lag between the asset purchase and registration for an example and it is desired to be precise at the time of the transaction. Or someone has to validate it before registering the asset e.t.c. \\ | ||
Line 337: | Line 398: | ||
:!: Unconfirmed fixed asset cards are included in the Asset Depreciation and Asset List report. | :!: Unconfirmed fixed asset cards are included in the Asset Depreciation and Asset List report. | ||
- | === 4.1. Confirmation setting === | + | === 5.1. Confirmation setting === |
''Settings > System Settings >Asset Settings '' are the following settings that affect asset confirmation | ''Settings > System Settings >Asset Settings '' are the following settings that affect asset confirmation | ||
Line 352: | Line 413: | ||
:!: If the asset module has already been used and the assets have been depreciated, should be contacted with Directo Customer Support, if the asset confirmation feature is intended to take into use. Customer Support helps to mark assets in use as confirmed. Old cards independent confirmation creates also registration transactions, which would damage or clutter existing accounting. | :!: If the asset module has already been used and the assets have been depreciated, should be contacted with Directo Customer Support, if the asset confirmation feature is intended to take into use. Customer Support helps to mark assets in use as confirmed. Old cards independent confirmation creates also registration transactions, which would damage or clutter existing accounting. | ||
- | === 4.2 Confirmation use === | + | === 5.2 Confirmation use === |
- | == 4.2.1. Fixed asset is purchased with purchase invoice == | + | == 5.2.1. Fixed asset is purchased with purchase invoice == |
Entering a purchase invoice is similar to creating unconfirmed fixed asset card, but the asset registration account is marked in the line of purchase invoice (4.1. Confirmation setting). Purchase invoice confirmation creates transaction, where the cost of fixed assets is posted: **debit- asset registration suspense account**. | Entering a purchase invoice is similar to creating unconfirmed fixed asset card, but the asset registration account is marked in the line of purchase invoice (4.1. Confirmation setting). Purchase invoice confirmation creates transaction, where the cost of fixed assets is posted: **debit- asset registration suspense account**. | ||
The cost of fixed asset does not immediately go to the fixed asset account, but remains on hold in the suspense account. This transaction takes place on purchase invoice operation date.\\ Fixed asset card can be created with corresponding button from purchase invoice or manually. If the fix asset card is filled in with important information (Creating a new fix asset card), the card can be confirmed by pressing **Confirm** in the asset card header. New opened window may ask for a number series into which to create a financial transaction. Transaction is made, which records the fixed asset in acquisition cost and credits the suspense account. Transaction is created with asset card calculation start date. | The cost of fixed asset does not immediately go to the fixed asset account, but remains on hold in the suspense account. This transaction takes place on purchase invoice operation date.\\ Fixed asset card can be created with corresponding button from purchase invoice or manually. If the fix asset card is filled in with important information (Creating a new fix asset card), the card can be confirmed by pressing **Confirm** in the asset card header. New opened window may ask for a number series into which to create a financial transaction. Transaction is made, which records the fixed asset in acquisition cost and credits the suspense account. Transaction is created with asset card calculation start date. | ||
- | == 4.2.2. Fixed asset is acquired with another transaction == | + | == 5.2.2. Fixed asset is acquired with another transaction == |
Creating fixed asset card from **Expense** applies the same rules as creating the fixed asset card from purchase invoice. The asset registration account is marked in the corresponding line of expense.\\ | Creating fixed asset card from **Expense** applies the same rules as creating the fixed asset card from purchase invoice. The asset registration account is marked in the corresponding line of expense.\\ |