en:asset
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en:asset [2022/04/07 13:34] triinp [3.1. Creating a fixed assets card from the purchase invoice document] |
en:asset [2022/04/08 14:41] triinp [10.1. How do I get rid of a draft?] |
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| Maintenance, location and insurance data are for information purposes only and can be used as needed. | Maintenance, location and insurance data are for information purposes only and can be used as needed. | ||
| - | ==== 3.2. Creating a fixed assets card from the purchase expense document ==== | + | ==== 3.2. Creating a fixed assets card from the expense document ==== |
| After confirming the expense, a ''New FA'' button will appear below the third dot at the top of the lines. | After confirming the expense, a ''New FA'' button will appear below the third dot at the top of the lines. | ||
| Line 264: | Line 264: | ||
| - | ==== 3.3 Creating a fixed assets card from the stock depreciation document ==== | + | ==== 3.3 Creating a fixed asset card from the stock depreciation document ==== |
| After confirming the stock depreciation, a ''New FA'' button will appear in the end of the rows. By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the stock depreciation and which remains directly related to that stock depreciation. | After confirming the stock depreciation, a ''New FA'' button will appear in the end of the rows. By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the stock depreciation and which remains directly related to that stock depreciation. | ||
| - | ==== 3.4. Creating a fixed assets card from register==== | + | ==== 3.4. Creating a fixed asset card from register==== |
| The Fixed Assets card can be created from the Fixed Assets register or from the Fixed Assets card. | The Fixed Assets card can be created from the Fixed Assets register or from the Fixed Assets card. | ||
| Line 276: | Line 276: | ||
| There is no pre-filled data on the manually created fixed assets card. | There is no pre-filled data on the manually created fixed assets card. | ||
| - | ==== 3.5. Creating a fixed assets card from bulk import module ==== | + | ==== 3.5. Creating a fixed asset card from bulk import module ==== |
| For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with fixed asset card information into Directo and as a result, a corresponding number of fixed asset cards are created in Directo. Large data updates are also possible through the same module. | For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with fixed asset card information into Directo and as a result, a corresponding number of fixed asset cards are created in Directo. Large data updates are also possible through the same module. | ||
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| The last step is maintenance. ''Finance > Reports > Maintenance'' open maintenance and add dot to Robots box: | The last step is maintenance. ''Finance > Reports > Maintenance'' open maintenance and add dot to Robots box: | ||
| - | {{:et:jane20211003-191131.png}} | + | |
| + | {{:et:triinp20220408-083336.png}} | ||
| If no date is entered, depreciation is saved with the current date and depreciation transactions can no longer be made in earlier periods. | If no date is entered, depreciation is saved with the current date and depreciation transactions can no longer be made in earlier periods. | ||
| Line 548: | Line 549: | ||
| ==Example == | ==Example == | ||
| * Depreciation period 01.04 - 31.05.22 | * Depreciation period 01.04 - 31.05.22 | ||
| - | {{:et:jane20220121-104102.png}}== | ||
| + | {{:et:triinp20220408-085603.png}} | ||
| == 5.2.4.2. Non - periodized amortization== | == 5.2.4.2. Non - periodized amortization== | ||
| Line 563: | Line 564: | ||
| ==Example== | ==Example== | ||
| - | * Depreciation period 01.06 - 31.06.22 | + | * Depreciation period 01.06 - 31.07.22 |
| - | {{:et:jane20220121-104429.png}} | + | |
| + | {{:et:triinp20220408-090428.png}} | ||
| === 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | === 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | ||
| Line 611: | Line 612: | ||
| The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | ||
| - | + | ||
| - | {{:et:jane20220220-124205.png}} | + | {{:et:triinp20220408-100610.png}} |
| If there is proportion - (cost) objects and project are taken from cost object and cost project column to proportional amortization transaction. Rounding would go to a larger number. | If there is proportion - (cost) objects and project are taken from cost object and cost project column to proportional amortization transaction. Rounding would go to a larger number. | ||
| - | {{:et:jane20220220-125015.png}} | ||
| - | |||
| + | {{:et:triinp20220408-102349.png}} | ||
| ==== 5.5. Proportional write-off ==== | ==== 5.5. Proportional write-off ==== | ||
| Line 635: | Line 635: | ||
| - | === 5.6.1.Diminishing balance method- precalculated depreciation === | + | === 5.6.1.Diminishing balance method- depreciation calculated in advance=== |
| - | + | {{:et:triinp20220408-102734.png}} | |
| - | {{:mustand:jane:vara_juhend:kahanev_jaak.jpg}} | + | |
| The activities tab shows the calculated depreciation. | The activities tab shows the calculated depreciation. | ||
| - | {{:mustand:jane:vara_juhend:kahanev_amort.jpg|}} | + | {{:et:triinp20220408-103820.png}} |
| + | === 5.6.2. Straight line method - depreciation calculated in advance === | ||
| - | === 5.6.2. Straightline method - precalculated depreciation === | + | {{:et:triinp20220408-104421.png}} |
| - | + | ||
| - | + | ||
| - | {{:mustand:jane:vara_juhend:lineaarne.jpg|}} | + | |
| The activities tab shows the calculated depreciation. | The activities tab shows the calculated depreciation. | ||
| - | {{:mustand:jane:vara_juhend:lineaarne_amort.jpg|}} | + | {{:et:triinp20220408-105202.png}} |
| === 5.6.3. Example - fixed asset history is generated 2 months ahead === | === 5.6.3. Example - fixed asset history is generated 2 months ahead === | ||
| Line 663: | Line 659: | ||
| * if depreciation transaction is forgotten to create, the data in balance sheet and asset history report are not the same | * if depreciation transaction is forgotten to create, the data in balance sheet and asset history report are not the same | ||
| - | {{:et:jane20220216-114234.png}} | + | {{:et:triinp20220408-110445.png}} |
| \\ | \\ | ||
| \\ | \\ | ||
| Line 697: | Line 692: | ||
| * **House**: text field | * **House**: text field | ||
| * **Apartment**: text field | * **Apartment**: text field | ||
| - | * **Koha nimi**: text field | + | * **Place name**: text field |
| * **Zip**: text field | * **Zip**: text field | ||
| * **City/Parish**: text field | * **City/Parish**: text field | ||
| Line 739: | Line 734: | ||
| - | More detailed user management can be done using the ** Users ** tab of the assets and the **Assets** tab of Personnel Card.\\ | + | More detailed user management can be done using the assets ** Users ** tab and the Employee Card **Assets**.\\ |
| - | On Fixed Assets card ** Users ** tab can edit and add rows to the ** Resources ** tab in Personnel card. | + | On ** Users ** tab in Fixed Assets card can edit and add rows to the ** Resources ** tab in Employee card. |
| If the system setting ''The asset card is editable=NO'' is used, the user data can only be changed through an additional document [[en/capital_asset_change|Fixed Asset change ]] | If the system setting ''The asset card is editable=NO'' is used, the user data can only be changed through an additional document [[en/capital_asset_change|Fixed Asset change ]] | ||
| - | {{:et:jane20220401-112023.png}} | + | {{:et:triinp20220408-125357.png}} |
| **Type**- asset type in Personnel module. Selection from the drop-down menu. Setup: [[et:yld_inventar#seadistamine_ja_kasutusvoimalused|Põhivara ja personali vahendite seos]];\\ | **Type**- asset type in Personnel module. Selection from the drop-down menu. Setup: [[et:yld_inventar#seadistamine_ja_kasutusvoimalused|Põhivara ja personali vahendite seos]];\\ | ||
| Line 759: | Line 754: | ||
| If user is added to the fixed asset card through Users tab, then it is immediately in the Assets tab on personnel card: | If user is added to the fixed asset card through Users tab, then it is immediately in the Assets tab on personnel card: | ||
| - | {{:et:jane20220401-112153.png}} | + | {{:et:triinp20220408-125539.png}} |
| - | + | ||
| === 7.2.1 Setup and usage options === | === 7.2.1 Setup and usage options === | ||
| === Relation between assets and personnel assets === | === Relation between assets and personnel assets === | ||
| - | It is necessary to set the assets **Types**, in order to save assets lines to personnel card tab **Assets**. A list of asset types is created ''Settings->Personnel settings->Data Types->Asset'': | + | It is necessary to set the assets **Types**, in order to save assets lines to **Assets** tab in Employee card. A list of asset types is created ''Settings->Personnel settings->Data Types->Asset'': |
| {{:et:triinp20220405-103429.png}} | {{:et:triinp20220405-103429.png}} | ||
| - | This table creates a list of asset groups as we want to systematize them in the Personnel module. This list does not have to directly match with the list of asset classes.\\ | + | A list of asset groups is created to this table as we want to systematize them in the Personnel module. This list does not have to match to the asset classes list directly.\\ |
| - | :!: Rows without an asset type cannot be saved under personnel card assets. | + | :!: Rows without an asset type cannot be saved under Employee card assets. |
| Read more in the Personnel Module Guide. | Read more in the Personnel Module Guide. | ||
| For **Asset class** is selected to, which personnel module asset type the given class corresponds to: | For **Asset class** is selected to, which personnel module asset type the given class corresponds to: | ||
| - | {{:et:jane20220214-141738.png}} | ||
| - | :!: The fixed asset classes must be compiled in such detail, so that type comes correctly from class, if you want to use the fixed asset types on the personnel card. | + | {{:et:triinp20220408-132356.png}} |
| + | |||
| + | :!: The fixed asset classes must be compiled in such detail, so that type comes correctly from class, if you want to use the fixed asset types on The Employee card. | ||
| Line 786: | Line 780: | ||
| **Yes**- When a new user is added to the table, the previous user's row is "closed" and its end date is automatically set to one day less than the new user's start date: adding a new user to the table, the previous user's row is "closed" and its end date is automatically set to one day less than the new user's start date: | **Yes**- When a new user is added to the table, the previous user's row is "closed" and its end date is automatically set to one day less than the new user's start date: adding a new user to the table, the previous user's row is "closed" and its end date is automatically set to one day less than the new user's start date: | ||
| - | {{:et:jane20220401-114411.png}} | + | {{:et:triinp20220408-133042.png}} |
| Only the last line can be edited and deleted (previous users lines are locked). If you delete the last line, the previous one becomes the active line and can be changed. | Only the last line can be edited and deleted (previous users lines are locked). If you delete the last line, the previous one becomes the active line and can be changed. | ||
| Also the end date is removed from it. | Also the end date is removed from it. | ||
| - | **No**- all lines are freely editable. Except for required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several personnel card. | + | **No**- all lines are freely editable. Except for required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several employee card. |
| + | |||
| + | {{:et:triinp20220408-140330.png}} | ||
| - | {{:et:jane20220401-114102.png}} | ||
| - | \\ | ||
| - | \\ | ||
| - | \\ | ||
| === System setting: Asset and personnel relation === | === System setting: Asset and personnel relation === | ||
| Line 817: | Line 809: | ||
| Therefore, it is reasonable to turn on the system settings ** Asset and Personnel Relation ** so that the Users tab active user is also a valid user or a in charge user on the main page. | Therefore, it is reasonable to turn on the system settings ** Asset and Personnel Relation ** so that the Users tab active user is also a valid user or a in charge user on the main page. | ||
| - | {{:et:jane20220401-124537.png}} | + | {{:et:triinp20220408-141445.png}} |
| ===== 8. Asset actions ===== | ===== 8. Asset actions ===== | ||
| Line 854: | Line 845: | ||
| * If a draft is left from document, cannot be saved and reports an error, then the error message can be removed by closing the asset card, reopening it and pressing **Discard**. | * If a draft is left from document, cannot be saved and reports an error, then the error message can be removed by closing the asset card, reopening it and pressing **Discard**. | ||
| - | {{:et:jane20220120-182556.png}} | + | {{:et:triinp20220408-144110.png}} |
| * In the Fixed Assets and Low Value Assets browser can display column **Draft** with button **Choose Columns** and filter the assets by draft. | * In the Fixed Assets and Low Value Assets browser can display column **Draft** with button **Choose Columns** and filter the assets by draft. | ||
| * If there is a draft from document that you do not want to save, press ** Discard ** | * If there is a draft from document that you do not want to save, press ** Discard ** | ||
| - | {{:et:triinp20220405-133732.png}} | + | {{:et:triinp20220408-142117.png}} |
| :!: All the changes, that have not been saved, will be deleted by pressing **Discard**. | :!: All the changes, that have not been saved, will be deleted by pressing **Discard**. | ||
| Line 868: | Line 859: | ||
| * If the document does not have an active save button, may some fields contain code, that does not exist in Directos. | * If the document does not have an active save button, may some fields contain code, that does not exist in Directos. | ||
| * If an error message is displayed when filling in the document, the document with such errors cannot be saved until the errors have been corrected. | * If an error message is displayed when filling in the document, the document with such errors cannot be saved until the errors have been corrected. | ||
| - | {{:et:jane20220122-111412.png}} | ||
| + | {{:et:triinp20220408-142944.png}} | ||
