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en:asset [2022/04/07 11:18] triinp [2.2.3. Purchase data] |
en:asset [2022/04/08 11:12] triinp [7.2 Detailed user management] |
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- | ==== 3.1. Creating a fixed assets card from the purchase invoice document ==== | + | ==== 3.1. Creating a fixed asset card from the purchase invoice document ==== |
Enter the purchase invoice, select an asset account in the Account field, to which the acquisition cost of fixed assets must go. | Enter the purchase invoice, select an asset account in the Account field, to which the acquisition cost of fixed assets must go. | ||
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{{:et:triinp20220401-152800.png}} | {{:et:triinp20220401-152800.png}} | ||
- | After confirming the purchase invoice, a ''New PV'' button will appear below the third dot at the top of the lines. | + | After confirming the purchase invoice, a ''New FA'' button will appear below the third dot at the top of the lines. |
By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the purchase invoice and which remains directly related to that purchase invoice. | By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the purchase invoice and which remains directly related to that purchase invoice. | ||
Data is added automatically if you select an account in the purchase invoice that matches the account for the asset class. | Data is added automatically if you select an account in the purchase invoice that matches the account for the asset class. | ||
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Maintenance, location and insurance data are for information purposes only and can be used as needed. | Maintenance, location and insurance data are for information purposes only and can be used as needed. | ||
- | ==== 3.2. Creating a fixed assets card from the purchase expense document ==== | + | ==== 3.2. Creating a fixed assets card from the expense document ==== |
- | After confirming the expense, a ''New PV'' button will appear below the third dot at the top of the lines. | + | After confirming the expense, a ''New FA'' button will appear below the third dot at the top of the lines. |
By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the expense and which remains directly related to that expense. | By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the expense and which remains directly related to that expense. | ||
Data is added automatically if you select an account to the expense which matches the account for the asset class. | Data is added automatically if you select an account to the expense which matches the account for the asset class. | ||
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- | ==== 3.3 Creating a fixed assets card from the stock depreciation document ==== | + | ==== 3.3 Creating a fixed asset card from the stock depreciation document ==== |
- | After confirming the stock depreciation, a ''New PV'' button will appear in the end of the rows. By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the stock depreciation and which remains directly related to that stock depreciation. | + | After confirming the stock depreciation, a ''New FA'' button will appear in the end of the rows. By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the stock depreciation and which remains directly related to that stock depreciation. |
- | ==== 3.4. Creating a fixed assets card from register==== | + | ==== 3.4. Creating a fixed asset card from register==== |
The Fixed Assets card can be created from the Fixed Assets register or from the Fixed Assets card. | The Fixed Assets card can be created from the Fixed Assets register or from the Fixed Assets card. | ||
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There is no pre-filled data on the manually created fixed assets card. | There is no pre-filled data on the manually created fixed assets card. | ||
- | ==== 3.5. Creating a fixed assets card from bulk import module ==== | + | ==== 3.5. Creating a fixed asset card from bulk import module ==== |
For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with fixed asset card information into Directo and as a result, a corresponding number of fixed asset cards are created in Directo. Large data updates are also possible through the same module. | For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with fixed asset card information into Directo and as a result, a corresponding number of fixed asset cards are created in Directo. Large data updates are also possible through the same module. | ||
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The last step is maintenance. ''Finance > Reports > Maintenance'' open maintenance and add dot to Robots box: | The last step is maintenance. ''Finance > Reports > Maintenance'' open maintenance and add dot to Robots box: | ||
- | {{:et:jane20211003-191131.png}} | + | |
+ | {{:et:triinp20220408-083336.png}} | ||
If no date is entered, depreciation is saved with the current date and depreciation transactions can no longer be made in earlier periods. | If no date is entered, depreciation is saved with the current date and depreciation transactions can no longer be made in earlier periods. | ||
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==Example == | ==Example == | ||
* Depreciation period 01.04 - 31.05.22 | * Depreciation period 01.04 - 31.05.22 | ||
- | {{:et:jane20220121-104102.png}}== | ||
+ | {{:et:triinp20220408-085603.png}} | ||
== 5.2.4.2. Non - periodized amortization== | == 5.2.4.2. Non - periodized amortization== | ||
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==Example== | ==Example== | ||
- | * Depreciation period 01.06 - 31.06.22 | + | * Depreciation period 01.06 - 31.07.22 |
- | {{:et:jane20220121-104429.png}} | + | |
+ | {{:et:triinp20220408-090428.png}} | ||
=== 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | === 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | ||
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The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | ||
- | + | ||
- | {{:et:jane20220220-124205.png}} | + | {{:et:triinp20220408-100610.png}} |
If there is proportion - (cost) objects and project are taken from cost object and cost project column to proportional amortization transaction. Rounding would go to a larger number. | If there is proportion - (cost) objects and project are taken from cost object and cost project column to proportional amortization transaction. Rounding would go to a larger number. | ||
- | {{:et:jane20220220-125015.png}} | ||
- | |||
+ | {{:et:triinp20220408-102349.png}} | ||
==== 5.5. Proportional write-off ==== | ==== 5.5. Proportional write-off ==== | ||
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- | === 5.6.1.Diminishing balance method- precalculated depreciation === | + | === 5.6.1.Diminishing balance method- depreciation calculated in advance=== |
- | + | {{:et:triinp20220408-102734.png}} | |
- | {{:mustand:jane:vara_juhend:kahanev_jaak.jpg}} | + | |
The activities tab shows the calculated depreciation. | The activities tab shows the calculated depreciation. | ||
- | {{:mustand:jane:vara_juhend:kahanev_amort.jpg|}} | + | {{:et:triinp20220408-103820.png}} |
+ | === 5.6.2. Straight line method - depreciation calculated in advance === | ||
- | === 5.6.2. Straightline method - precalculated depreciation === | + | {{:et:triinp20220408-104421.png}} |
- | + | ||
- | + | ||
- | {{:mustand:jane:vara_juhend:lineaarne.jpg|}} | + | |
The activities tab shows the calculated depreciation. | The activities tab shows the calculated depreciation. | ||
- | {{:mustand:jane:vara_juhend:lineaarne_amort.jpg|}} | + | {{:et:triinp20220408-105202.png}} |
=== 5.6.3. Example - fixed asset history is generated 2 months ahead === | === 5.6.3. Example - fixed asset history is generated 2 months ahead === | ||
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* if depreciation transaction is forgotten to create, the data in balance sheet and asset history report are not the same | * if depreciation transaction is forgotten to create, the data in balance sheet and asset history report are not the same | ||
- | {{:et:jane20220216-114234.png}} | + | {{:et:triinp20220408-110445.png}} |
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* **House**: text field | * **House**: text field | ||
* **Apartment**: text field | * **Apartment**: text field | ||
- | * **Koha nimi**: text field | + | * **Place name**: text field |
* **Zip**: text field | * **Zip**: text field | ||
* **City/Parish**: text field | * **City/Parish**: text field | ||
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If the system setting ''The asset card is editable=NO'' is used, the user data can only be changed through an additional document [[en/capital_asset_change|Fixed Asset change ]] | If the system setting ''The asset card is editable=NO'' is used, the user data can only be changed through an additional document [[en/capital_asset_change|Fixed Asset change ]] | ||
- | {{:et:jane20220401-112023.png}} | + | {{:et:triinp20220408-111227.png}} |
**Type**- asset type in Personnel module. Selection from the drop-down menu. Setup: [[et:yld_inventar#seadistamine_ja_kasutusvoimalused|Põhivara ja personali vahendite seos]];\\ | **Type**- asset type in Personnel module. Selection from the drop-down menu. Setup: [[et:yld_inventar#seadistamine_ja_kasutusvoimalused|Põhivara ja personali vahendite seos]];\\ |