en:asset
Differences
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Both sides previous revisionPrevious revisionNext revision | Previous revisionNext revisionBoth sides next revision | ||
en:asset [2022/04/06 13:09] – [5.2. Depreciation calculation] triinp | en:asset [2022/07/04 10:39] – [5.2.2. Depreciation can be calculated on the negative purchase price of fixed asset] triinp | ||
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- | :!: POOLELI - kasutamiseks alates 21.04.2022 !!! | ||
======Fixed assets====== | ======Fixed assets====== | ||
+ | |||
+ | The Fixed Assets card is intended for managing fixed assets and real estate. | ||
+ | The Fixed Assets card works with the following documents | ||
+ | * The Fixed Asset change | ||
+ | * The Fixed Asset recalculation | ||
+ | * The Asset write-off | ||
+ | * The Asset inventory | ||
+ | |||
+ | The Asset Card and the Fixed Asset Card can not be used at the same time, the data does not move correctly and Directo does not correct errors due to incorrect use. | ||
+ | |||
+ | |||
===== Settings ===== | ===== Settings ===== | ||
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The following settings should be completed before creating fixed asset cards: | The following settings should be completed before creating fixed asset cards: | ||
* [[en: | * [[en: | ||
- | * Addresses | + | * [[en/ |
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* **Master**: if the fixed asset is a part of another fixed asset, reports can be taken with the master asset. | * **Master**: if the fixed asset is a part of another fixed asset, reports can be taken with the master asset. | ||
* **Comment**: | * **Comment**: | ||
- | * **Type**: tangible | + | * **Type**: tangible |
* **Calculation method**: straight line, diminishing balance, units of production | * **Calculation method**: straight line, diminishing balance, units of production | ||
* **Auto**: allows to select this asset for the calculation of the vehicle' | * **Auto**: allows to select this asset for the calculation of the vehicle' | ||
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* **Warranty**: | * **Warranty**: | ||
* **Extended warranty**: date | * **Extended warranty**: date | ||
- | * **Quantity**: | + | * **Quantity**: |
* **Item**: item code | * **Item**: item code | ||
* **Maintenance provider**: maintenance provider code | * **Maintenance provider**: maintenance provider code | ||
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==== 2.3. Data fields ==== | ==== 2.3. Data fields ==== | ||
- | Data fields can be used to add parameters that are not described on the Low Value Asset card and later use in reports. Data fields to be described [[et: | + | Data fields can be used to add parameters that are not described on the Low Value Asset card and later use in reports. Data fields to be described [[en:datatyyp|Datafield types]]. |
* **Type**: selection of additional fields described on the fixed asset card | * **Type**: selection of additional fields described on the fixed asset card | ||
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- | * **Type**: fixed asset type in the Personnel module. Selection from the drop-down menu. Settings: [[et:yld_inventar#seadistamine_ja_kasutusvoimalused|Inventari ja personali vahendite seos]] **LINK TULEB ÄRA MUUTA** | + | * **Type**: fixed asset type in the Personnel module. Selection from the drop-down menu. Settings: [[en:asset#setup_and_usage_options|Relation between assets and personnel assets]] |
* **User**: selection from users tab, the code is placed | * **User**: selection from users tab, the code is placed | ||
* **User name**: user name is displayed (after saving), cannot be changed | * **User name**: user name is displayed (after saving), cannot be changed | ||
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* **Transaction**: | * **Transaction**: | ||
* **Document**: | * **Document**: | ||
+ | * **Comment**: | ||
===== 3. Creating a new fixed asset card ===== | ===== 3. Creating a new fixed asset card ===== | ||
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- | ==== 3.1. Creating a fixed assets | + | ==== 3.1. Creating a fixed asset card from the purchase invoice document ==== |
Enter the purchase invoice, select an asset account in the Account field, to which the acquisition cost of fixed assets must go. | Enter the purchase invoice, select an asset account in the Account field, to which the acquisition cost of fixed assets must go. | ||
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{{: | {{: | ||
- | After confirming the purchase invoice, a '' | + | After confirming the purchase invoice, a '' |
By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the purchase invoice and which remains directly related to that purchase invoice. | By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the purchase invoice and which remains directly related to that purchase invoice. | ||
Data is added automatically if you select an account in the purchase invoice that matches the account for the asset class. | Data is added automatically if you select an account in the purchase invoice that matches the account for the asset class. | ||
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Maintenance, | Maintenance, | ||
- | ==== 3.2. Creating a fixed assets card from the purchase | + | ==== 3.2. Creating a fixed assets card from the expense document ==== |
- | After confirming the expense, a '' | + | After confirming the expense, a '' |
By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the expense and which remains directly related to that expense. | By pressing the button, a new fixed asset card opens with pre-filled information that can be queried from the expense and which remains directly related to that expense. | ||
Data is added automatically if you select an account to the expense which matches the account for the asset class. | Data is added automatically if you select an account to the expense which matches the account for the asset class. | ||
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- | ==== 3.3 Creating a fixed assets | + | ==== 3.3 Creating a fixed asset card from the stock depreciation document ==== |
- | After confirming the stock depreciation, | + | After confirming the stock depreciation, |
- | ==== 3.4. Creating a fixed assets | + | ==== 3.4. Creating a fixed asset card from register==== |
The Fixed Assets card can be created from the Fixed Assets register or from the Fixed Assets card. | The Fixed Assets card can be created from the Fixed Assets register or from the Fixed Assets card. | ||
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There is no pre-filled data on the manually created fixed assets card. | There is no pre-filled data on the manually created fixed assets card. | ||
- | ==== 3.5. Creating a fixed assets | + | ==== 3.5. Creating a fixed asset card from bulk import module ==== |
For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with fixed asset card information into Directo and as a result, a corresponding number of fixed asset cards are created in Directo. Large data updates are also possible through the same module. | For large data amounts, it is convenient to use the bulk import module. Provides the ability to import a pre-formatted Excel spreadsheet with fixed asset card information into Directo and as a result, a corresponding number of fixed asset cards are created in Directo. Large data updates are also possible through the same module. | ||
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The last step is maintenance. '' | The last step is maintenance. '' | ||
- | {{:et:jane20211003-191131.png}} | + | |
+ | {{:et:triinp20220408-083336.png}} | ||
If no date is entered, depreciation is saved with the current date and depreciation transactions can no longer be made in earlier periods. | If no date is entered, depreciation is saved with the current date and depreciation transactions can no longer be made in earlier periods. | ||
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* do not change the asset browser | * do not change the asset browser | ||
- | ===== 4. Asset card confirmation ===== | + | |
+ | ===== 4. The asset card is editable ===== | ||
+ | |||
+ | System settings – '' | ||
+ | |||
+ | **YES** - all changes can be made directly on the asset card, but reports for an earlier period cannot be taken later - who was in charge etc. | ||
+ | \\ | ||
+ | **NO** - changes can only be made on the additional documents. Changes are saved and they can be reported in the past. Option **NO** allows to make changes in fixed assets and low value assets fields, which are not closed on asset card. | ||
+ | |||
+ | If System setting '' | ||
+ | |||
+ | Following fields are locked on the **Fixed asset card**: | ||
+ | |||
+ | * Code | ||
+ | * Class | ||
+ | * Type | ||
+ | * Calculation method | ||
+ | * Fiscal data (all the fiscal data on asset card) | ||
+ | * Accounts (all the accounts on asset card) | ||
+ | * Department | ||
+ | * User | ||
+ | * In charge | ||
+ | * Object | ||
+ | * Customer | ||
+ | * Project | ||
+ | * Proportion | ||
+ | * Cost object | ||
+ | * Cost project | ||
+ | |||
+ | |||
+ | Following fields are locked on the **Low value asset card**: | ||
+ | |||
+ | * Code | ||
+ | * Type | ||
+ | * Value correction | ||
+ | * Purchase price total | ||
+ | * Start date | ||
+ | * Purchase price | ||
+ | * End date | ||
+ | * Purchased | ||
+ | * Quantity | ||
+ | * Location | ||
+ | * Department | ||
+ | * User | ||
+ | * In charge | ||
+ | * Object | ||
+ | * Customer | ||
+ | * Project | ||
+ | |||
+ | |||
+ | ===== 5. Asset card confirmation ===== | ||
Directo can be configured so that tangible and intangible asset type asset card must be confirmed if needed. Its purpose is to provide a more flexible process configuration option in situations, where is a time lag between the asset purchase and registration for an example and it is desired to be precise at the time of the transaction. Or someone has to validate it before registering the asset e.t.c. \\ | Directo can be configured so that tangible and intangible asset type asset card must be confirmed if needed. Its purpose is to provide a more flexible process configuration option in situations, where is a time lag between the asset purchase and registration for an example and it is desired to be precise at the time of the transaction. Or someone has to validate it before registering the asset e.t.c. \\ | ||
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:!: Unconfirmed fixed asset cards are included in the Asset Depreciation and Asset List report. | :!: Unconfirmed fixed asset cards are included in the Asset Depreciation and Asset List report. | ||
- | === 4.1. Confirmation setting === | + | === 5.1. Confirmation setting === |
'' | '' | ||
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:!: If the asset module has already been used and the assets have been depreciated, | :!: If the asset module has already been used and the assets have been depreciated, | ||
- | === 4.2 Confirmation use === | + | === 5.2 Confirmation use === |
- | == 4.2.1. Fixed asset is purchased with purchase invoice == | + | == 5.2.1. Fixed asset is purchased with purchase invoice == |
Entering a purchase invoice is similar to creating unconfirmed fixed asset card, but the asset registration account is marked in the line of purchase invoice (4.1. Confirmation setting). Purchase invoice confirmation creates transaction, | Entering a purchase invoice is similar to creating unconfirmed fixed asset card, but the asset registration account is marked in the line of purchase invoice (4.1. Confirmation setting). Purchase invoice confirmation creates transaction, | ||
The cost of fixed asset does not immediately go to the fixed asset account, but remains on hold in the suspense account. This transaction takes place on purchase invoice operation date.\\ Fixed asset card can be created with corresponding button from purchase invoice or manually. If the fix asset card is filled in with important information (Creating a new fix asset card), the card can be confirmed by pressing **Confirm** in the asset card header. New opened window may ask for a number series into which to create a financial transaction. Transaction is made, which records the fixed asset in acquisition cost and credits the suspense account. Transaction is created with asset card calculation start date. | The cost of fixed asset does not immediately go to the fixed asset account, but remains on hold in the suspense account. This transaction takes place on purchase invoice operation date.\\ Fixed asset card can be created with corresponding button from purchase invoice or manually. If the fix asset card is filled in with important information (Creating a new fix asset card), the card can be confirmed by pressing **Confirm** in the asset card header. New opened window may ask for a number series into which to create a financial transaction. Transaction is made, which records the fixed asset in acquisition cost and credits the suspense account. Transaction is created with asset card calculation start date. | ||
- | == 4.2.2. Fixed asset is acquired with another transaction == | + | == 5.2.2. Fixed asset is acquired with another transaction == |
Creating fixed asset card from **Expense** applies the same rules as creating the fixed asset card from purchase invoice. The asset registration account is marked in the corresponding line of expense.\\ | Creating fixed asset card from **Expense** applies the same rules as creating the fixed asset card from purchase invoice. The asset registration account is marked in the corresponding line of expense.\\ | ||
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- | ===== 5. Fixed asset depreciation ===== | + | ===== 6. Fixed asset depreciation ===== |
Depreciation is calculated according to the method and rate marked on the fixed asset card. | Depreciation is calculated according to the method and rate marked on the fixed asset card. | ||
- | ==== 5.1. Depreciation methods ==== | + | ==== 6.1. Depreciation methods ==== |
The following depreciation methods are used | The following depreciation methods are used | ||
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- | ===5.1.1. Straight line method=== | + | === 6.1.1. Straight line method === |
Depreciation rate is calculated from purchase price by straight line method. | Depreciation rate is calculated from purchase price by straight line method. | ||
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Fixed asset with purchase price of 120,000 is depreciated at 20% per annum using the straight line method, depreciates permanently in 5 years (every year 24 000, every month 2000). | Fixed asset with purchase price of 120,000 is depreciated at 20% per annum using the straight line method, depreciates permanently in 5 years (every year 24 000, every month 2000). | ||
- | ===5.1.2. Diminishing balance method=== | + | === 6.1.2. Diminishing balance method === |
With diminishing balance method the fixed asset base value decreases each year by the depreciation amount. | With diminishing balance method the fixed asset base value decreases each year by the depreciation amount. | ||
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- | ===5.1.3. Units of production method=== | + | === 6.1.3. Units of production method === |
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{{: | {{: | ||
- | ==== 5.2. Depreciation calculation ==== | + | ==== 6.2. Depreciation calculation ==== |
Depreciation transactions can be created after entering fixed asset cards. All the fixed asset cards must be filled correctly. | Depreciation transactions can be created after entering fixed asset cards. All the fixed asset cards must be filled correctly. | ||
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{{: | {{: | ||
- | Depreciation cost is shown in the income statement only for the last month, when calculating several months depreciation and the asset module reports can only be compared with the financial reports as of the end of the last month. | + | Depreciation cost is shown in the income statement only for the last month, when calculating several months depreciation |
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- | === 5.2.1.Estimated depreciation end time and last transaction === | + | === 6.2.1.Estimated depreciation end time and last transaction === |
The FISCAL DATA tab on the fixed asset card shows the expected end of depreciation, | The FISCAL DATA tab on the fixed asset card shows the expected end of depreciation, | ||
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- | === 5.2.2. Depreciation can be calculated on the negative purchase price of fixed asset === | + | === 6.2.2. Depreciation can be calculated on the negative purchase price of fixed asset === |
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The depreciation rounding transaction is indicated by the system settings | The depreciation rounding transaction is indicated by the system settings | ||
- | {{:et:jane20220123-141840.png}} | + | |
+ | {{:et:triinp20220406-132215.png}} | ||
**Example - 0 decimal places** | **Example - 0 decimal places** | ||
- | {{:et:jane20220123-143505.png}} | + | {{:et:triinp20220406-133723.png}} |
**Example - 1 decimal place** | **Example - 1 decimal place** | ||
- | {{:et:jane20220123-143434.png}} | + | {{:et:triinp20220406-133812.png}} |
**Example - 2 decimal places** | **Example - 2 decimal places** | ||
- | {{:et:jane20220123-143344.png}} | + | {{:et:triinp20220406-133911.png}} |
- | + | ||
=== 5.2.4. Periodized amortization === | === 5.2.4. Periodized amortization === | ||
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allows to calculate depreciation for several months at a time and periodizes the financial transfer between months. \\ | allows to calculate depreciation for several months at a time and periodizes the financial transfer between months. \\ | ||
\\ | \\ | ||
- | |||
If the fixed asset depreciation transaction is made for one month, the depreciation transaction is the same for both system settings. | If the fixed asset depreciation transaction is made for one month, the depreciation transaction is the same for both system settings. | ||
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==Example == | ==Example == | ||
* Depreciation period 01.04 - 31.05.22 | * Depreciation period 01.04 - 31.05.22 | ||
- | {{: | ||
+ | {{: | ||
== 5.2.4.2. Non - periodized amortization== | == 5.2.4.2. Non - periodized amortization== | ||
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==Example== | ==Example== | ||
- | * Depreciation period 01.06 - 31.06.22 | + | * Depreciation period 01.06 - 31.07.22 |
- | {{: | + | |
+ | {{: | ||
=== 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | === 5.2.5. Depreciation can be calculated either at the remaining value or at the end of the calculation === | ||
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The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | The car is used in the sale and warehouse departments at the same time, and the cost is shared between 30% of the sales department and 70% of the warehouse department. | ||
- | + | ||
- | {{:et:jane20220220-124205.png}} | + | {{:et:triinp20220408-100610.png}} |
If there is proportion | If there is proportion | ||
- | {{: | ||
- | |||
+ | {{: | ||
==== 5.5. Proportional write-off ==== | ==== 5.5. Proportional write-off ==== | ||
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- | === 5.6.1.Diminishing balance method- | + | === 5.6.1.Diminishing balance method- depreciation |
- | + | {{:et:triinp20220408-102734.png}} | |
- | {{:mustand:jane: | + | |
The activities tab shows the calculated depreciation. | The activities tab shows the calculated depreciation. | ||
- | {{:mustand:jane: | + | {{:et:triinp20220408-103820.png}} |
+ | === 5.6.2. Straight line method - depreciation calculated in advance === | ||
- | === 5.6.2. Straightline method - precalculated depreciation === | + | {{:et:triinp20220408-104421.png}} |
- | + | ||
- | + | ||
- | {{:mustand:jane: | + | |
The activities tab shows the calculated depreciation. | The activities tab shows the calculated depreciation. | ||
- | {{:mustand:jane: | + | {{:et:triinp20220408-105202.png}} |
=== 5.6.3. Example - fixed asset history is generated 2 months ahead === | === 5.6.3. Example - fixed asset history is generated 2 months ahead === | ||
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* if depreciation transaction is forgotten to create, the data in balance sheet and asset history report are not the same | * if depreciation transaction is forgotten to create, the data in balance sheet and asset history report are not the same | ||
- | {{:et:jane20220216-114234.png}} | + | {{:et:triinp20220408-110445.png}} |
\\ | \\ | ||
\\ | \\ | ||
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* **House**: text field | * **House**: text field | ||
* **Apartment**: | * **Apartment**: | ||
- | * **Koha nimi**: text field | + | * **Place name**: text field |
* **Zip**: text field | * **Zip**: text field | ||
* **City/ | * **City/ | ||
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- | More detailed user management can be done using the ** Users ** tab of the assets | + | More detailed user management can be done using the assets |
- | On Fixed Assets card ** Users ** tab can edit and add rows to the ** Resources ** tab in Personnel | + | On ** Users ** tab in Fixed Assets card |
If the system setting '' | If the system setting '' | ||
- | {{:et:jane20220401-112023.png}} | + | {{:et:triinp20220408-125357.png}} |
**Type**- asset type in Personnel module. Selection from the drop-down menu. Setup: [[et: | **Type**- asset type in Personnel module. Selection from the drop-down menu. Setup: [[et: | ||
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If user is added to the fixed asset card through Users tab, then it is immediately in the Assets tab on personnel card: | If user is added to the fixed asset card through Users tab, then it is immediately in the Assets tab on personnel card: | ||
- | {{:et:jane20220401-112153.png}} | + | {{:et:triinp20220408-125539.png}} |
- | + | ||
=== 7.2.1 Setup and usage options === | === 7.2.1 Setup and usage options === | ||
=== Relation between assets and personnel assets === | === Relation between assets and personnel assets === | ||
- | It is necessary to set the assets **Types**, in order to save assets lines to personnel card tab **Assets**. A list of asset types is created '' | + | It is necessary to set the assets **Types**, in order to save assets lines to **Assets** |
{{: | {{: | ||
- | This table creates a list of asset groups as we want to systematize them in the Personnel module. This list does not have to directly | + | A list of asset groups |
- | :!: Rows without an asset type cannot be saved under personnel | + | :!: Rows without an asset type cannot be saved under Employee |
Read more in the Personnel Module Guide. | Read more in the Personnel Module Guide. | ||
For **Asset class** | For **Asset class** | ||
- | {{: | ||
- | :!: The fixed asset classes must be compiled in such detail, so that type comes correctly from class, if you want to use the fixed asset types on the personnel | + | {{: |
+ | |||
+ | :!: The fixed asset classes must be compiled in such detail, so that type comes correctly from class, if you want to use the fixed asset types on The Employee | ||
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**Yes**- When a new user is added to the table, the previous user's row is " | **Yes**- When a new user is added to the table, the previous user's row is " | ||
- | {{:et:jane20220401-114411.png}} | + | {{:et:triinp20220408-133042.png}} |
Only the last line can be edited and deleted (previous users lines are locked). If you delete the last line, the previous one becomes the active line and can be changed. | Only the last line can be edited and deleted (previous users lines are locked). If you delete the last line, the previous one becomes the active line and can be changed. | ||
Also the end date is removed from it. | Also the end date is removed from it. | ||
- | **No**- all lines are freely editable. Except for required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several | + | **No**- all lines are freely editable. Except for required fields that must be filled (Type, User, Start date). This means that the asset has multiple concurrent users and the asset is on a several |
+ | |||
+ | {{: | ||
- | {{: | ||
- | \\ | ||
- | \\ | ||
- | \\ | ||
=== System setting: Asset and personnel relation === | === System setting: Asset and personnel relation === | ||
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Therefore, it is reasonable to turn on the system settings ** Asset and Personnel Relation ** so that the Users tab active user is also a valid user or a in charge user on the main page. | Therefore, it is reasonable to turn on the system settings ** Asset and Personnel Relation ** so that the Users tab active user is also a valid user or a in charge user on the main page. | ||
- | {{:et:jane20220401-124537.png}} | + | {{:et:triinp20220408-141445.png}} |
===== 8. Asset actions ===== | ===== 8. Asset actions ===== | ||
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* If a draft is left from document, cannot be saved and reports an error, then the error message can be removed by closing the asset card, reopening it and pressing **Discard**. | * If a draft is left from document, cannot be saved and reports an error, then the error message can be removed by closing the asset card, reopening it and pressing **Discard**. | ||
- | {{:et:jane20220120-182556.png}} | + | {{:et:triinp20220408-144207.png}} |
* In the Fixed Assets and Low Value Assets browser can display column **Draft** with button **Choose Columns** and filter the assets by draft. | * In the Fixed Assets and Low Value Assets browser can display column **Draft** with button **Choose Columns** and filter the assets by draft. | ||
* If there is a draft from document that you do not want to save, press ** Discard ** | * If there is a draft from document that you do not want to save, press ** Discard ** | ||
- | {{:et:triinp20220405-133732.png}} | + | {{:et:triinp20220408-142117.png}} |
:!: All the changes, that have not been saved, will be deleted by pressing **Discard**. | :!: All the changes, that have not been saved, will be deleted by pressing **Discard**. | ||
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* If the document does not have an active save button, may some fields contain code, that does not exist in Directos. | * If the document does not have an active save button, may some fields contain code, that does not exist in Directos. | ||
* If an error message is displayed when filling in the document, the document with such errors cannot be saved until the errors have been corrected. | * If an error message is displayed when filling in the document, the document with such errors cannot be saved until the errors have been corrected. | ||
- | {{: | ||
+ | {{: |
en/asset.txt · Last modified: 2023/05/23 09:38 by triinp