Sisujuht

Invoice

The invoice is intended for issuing sales invoices. Invoices can be made directly, through an order or from a quotations. Both ways reduce inventory.

1. Use

  1. Open a blank document from the invoices list using the “F2 - Add new” button. Fill in the required fields, show items and quantities. To save the document, press the “Save”. After checking the data, the invoice should be confirmed.
  2. Creating an invoice from the order. After making the order, press the “Invoice” button. A document containing the order details will appear in a new window. Press the “Save” button to save the invoice. After checking the data, the document should be confirmed. To confirm, click Confirm and then Save.
  3. Creating an invoice from the quotation. Press the “Direct invoice” button on the offer. A document containing the quataion details will appear in a new window. Press the “Save” button to save the invoice. After checking the data, the document should be confirmed. To confirm, click Confirm and then Save.
  4. Make a consolidated invoice for orders.
  5. Create an invoice with the credit button

2. Invoice buttons

2.1. Unconfirmed invoice header buttons

2.2. Confirmed invoice buttons

3. Invoice fields

3.1. Header fields

3.1.1. First page

3.1.2. Second page

3.1.3. Third page

3.1.4. Fourth page

3.2. Row fields

3.2.1. First page

3.2.2. Second page

3.2.3. Third page

3.2.4. Fourth page

3.2.5. Fifth page

4. Fine-tuning

Pressing the button on the right side of the header, opens the fine-tuning settings.

5. Invoice financial transaction

The invoice generates a financial transaction upon confirmation

WhatD/C
Customer debtDebit
Sales turnoverCredit
Depending on the invoice or terms
VATCredit
StockCredit
Goods costDebit
Customer prepaymentdebit and by the same amount
Customer debtCredit

In the case of a cash invoice there is a Cash account that comes from Place or Condition instead of Customer debt. On a credit invoice debit and credit are reversed. The customer debt account is taken from the customer class or from System settings → Sale settings → Invoice debit, receipt credit.

Sales turnover is calculated on invoice rows (where it comes through the item or item class) or by default System settings → Sale settings → Invoice credit - sales. VAT account System settings → Sale settings → Sale VAT.

Stock - is taken from the invoice stock account or by default System settings → Stock settings → Delivery, stock depreciation credit - stock account.

Goods cost account - is taken from item class 'Goods cost account' field, in its absence from the item class 'Invoice stock cost' field and in its absence System settings → Stock settings → Invoice stock cost. If 'Invoice stock cost account' is not filled in the system settings, then the default system setting Delivery Stock Cost Account is used.

Prepayment account - is taken from customer class or System settings → Sale settings → Receipt customer prepayment. Cash account is taken from system settings Where the cash account is taken from, with options 'Place' or 'Default term'. If both are missing and is paid with a cash type term, then the account is taken from System settings → Sale settings → POS invoice debit.

6. Invoice checking and confirming reasons

In the header is checked

In the rows are checked

7. Invoice options

7.1. Delivery cost is in invoice transaction

If invoices are created from orders and deliveries are also used, the 'Stock' and 'Goods cost' rows are missing from invoice transaction. They are reflected on related deliveries. In this case, the cost and income of the goods may be in different periods.

With System setting Delivery cost is on Invoice transaction it is possible to create transactions for the delivery and its corresponding invoice in such a way that the income and cost of the goods are calculated based on the time of the invoice, even in situations where the delivery is not in the same period as the invoice.


The prerequisite for operation is that the mentioned setting is set to Yes and the system setting Delivery debit must be filled with the corresponding account (with an interim account that can be called Unbilled cost of goods).

Delivery transaction:

SideExplanation
KStock. Behaves as in other cases
DThe cost side so far. Only the account specified in the system setting Delivery debit is used. No other assignments (from item class, stock or elsewhere) are used

Goods cost lines are added to the invoice transaction to the extent of shipments, quantities and amounts related to the invoice:

SideExplanationSum
KAccount that is specified in the settings Delivery DebitStock IDs multiplied to quantities
DCost side. Account is found in the item class field Goods cost account, in its absence from the item class Invoice stock cost field and its absence from System settings Invoice stock cost field. If there is no account in all the mentioned fields, then the account is taken from system settings Delivery Stock Cost Account. Stock IDs multiplied to quantities within each account

7.2. Subtotal

The subtotal allows the user to sum up the sales document row sums. Subtotal functionality is available on quotation, order and invoice. If subtotals have been added to one document (e.g. a quotation), the subtotals will also be included when creating an order or invoice from it.

The subtotal is added to the last row of the desired row block by double-clicking in the subtotal column.

If you change the sum or quantity of some rows on the rows that have already been summed up, the subtotal will also change.

If you add or remove a row, the subtotal changes accordingly.

:?: To remove the subtotal you have to double click, to clear the entire column, click on the column title.

Subtotals displayed on the document can also be shown on the printout.