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en:or_tasumine [2021/12/22 15:38]
ott [Settings and using in Directo]
en:or_tasumine [2023/04/14 10:01] (current)
triinp [3.2. Row fields]
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-======Payment====== ​+======Payments====== ​
  
 Payment is a document where payments to suppliers are indicated. Payment is a document where payments to suppliers are indicated.
 Prepayments,​ purchase invoice payments and nettings can be created using payment document. New payment document can be also added from purchase invoice or using report "​Payment forecast"​. Payment reduces debt for supplier.  ​ Prepayments,​ purchase invoice payments and nettings can be created using payment document. New payment document can be also added from purchase invoice or using report "​Payment forecast"​. Payment reduces debt for supplier.  ​
-=====How to use=====  +===== 1. How to use =====  
-  ​- ​From the payments register create new payment by pressing "Add new" button.+ 
 +1. From the payments register create new payment by pressing "F2-Add new" button.
  Fill in necessary fields. To keep the document, press "​Save"​ button. Payment should be confirmed by pressing "​Confirm"​ and "​Save"​ after the data is verified.  Fill in necessary fields. To keep the document, press "​Save"​ button. Payment should be confirmed by pressing "​Confirm"​ and "​Save"​ after the data is verified.
-  - Payment can also be created from the report "​Payment forecast"​. For that it's necessary to fill in the filtering fields of the report and select "​Report"​. After the report is created, button "​Create payment"​ will appear. By pressing this button, new payment document will be created with prefilled fields. It's reccomended to save the document. After checking all the data payment should be confirmed. 
  
-=====Buttons=====  +2. Payment can also be created from the report "​Payment forecast"​. For that it's necessary to fill in the filtering fields of the report and select "​Report"​. After the report is created, button "​Create payment"​ will appear. By pressing this button, new payment document will be created with prefilled fields. It's recommended to save the document. After checking all the data payment should be confirmed. 
-{{:en:payment_header.png|}} + 
-  ​***Close** - closes document window, checks previously if there were any unsaved changes on this document+ 
 +New design 
 +{{:​et:​triinp20230412-093256.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20221118-110558.png}} 
 + 
 + 
 +==== 1.1. Differences between the new Payment document and the old Payment document ​==== 
 + 
 +  * Added [[en/​or_tasumine#​previous_prepayments|PreID field and functionality]] 
 +  * Added [[en/​or_tasumine#​partial_payment_of_the_purchase_invoice_in_the_base_currency_eur|purchase invoice partial currency payment]] 
 +  * Opportunity to change, remove and add fields in the header and rows. Read more [[en/​uue_suesteemi_dokumendivaated|here]]. 
 + 
 +===== 2. Payment buttons ====== 
 + 
 + 
 +==== 2.1. Header buttons ====  
 + 
 +{{:et:triinp20230412-093429.png}} 
   ***New**- Opens new empty payment document. Checks if previous document has any unsaved changes   ***New**- Opens new empty payment document. Checks if previous document has any unsaved changes
-  ***Copy**- creates a copy of exsisting document. Opens new document that has most fields filled as on previous document. Date of creating the copy is by default marked as the new document date. Document number range is by default selected from the user settings that created the copy.  
-  ***Refresh**- cancels the document creation, all changes will be lost. Pressing F5 on keybord will give the same result 
-  ***Delete** - deletes the document 
-  ***Confirm**– pressing "​Save"​ after pressing "​Confirm"​ confirms the document 
   ***Save** – saves the document   ***Save** – saves the document
-  *KVO opens cash out document if the payment ​is confirmed +  ***Confirm**– pressing "​Save"​ after pressing "​Confirm"​ confirms the document 
-  ***Print**- creates printout. After pressing "​Print"​ printout preview will be shown for a moment and after that print dialog will be opened. For separate printout preview hold "​Shift"​ button on keyboard and press "​Print"​ on the document. In this case print dialog will not be shown automatically. After pressing "​Ctrl"​ + "​P"​ on keyborad ​print dialog will be opened. If there is more than one printout designed pressing "​Print" ​ with right mouse button will open the selection.  +  ***Copy**creates a copy of existing ​document. Opens new document that has most fields filled as on previous document. Date of creating the copy is by default marked as the new document date. Document number range is by default selected from the user settings that created the copy.  
-  ***E-mail** – sends printout with e-mailIn case there is more than one printout designed pressing "​Mail"​ with right mouse button will open the selection.  +  ***Discard** - interrupts document filling without saving, same does F5. 
-  ***Paperclip**- possiblity to add attachments +  ***Delete** - deletes the document 
-  ***Bulk insert**- ​Possibility ​to fill document ​rows with bulk insert by using (usually ExceltableIn the bulk insert window there is description ​of the columns order in Help section+  ***Open** - allows to open the document (if the user has rights). 
-=====Header ​fields=====  +  ***Attachments**- possibility to add attachments 
-{{:en:payment_header.png|}}+  ***Mail** – sends printout with e-mail. In case there is more than one printout designed pressing "​Mail"​ with right mouse button will open the selection. ​ 
 +  ***Print**- creates printout. After pressing "​Print"​ printout preview will be shown for a moment and after that print dialog will be opened. For separate printout preview hold "​Shift"​ button on keyboard and press "​Print"​ on the document. In this case print dialog will not be shown automatically. After pressing "​Ctrl"​ + "​P"​ on keyboard ​print dialog will be opened. If there is more than one printout designed pressing "​Print" ​ with right mouse button will open the selection.  
 +  ***Open purchase ledger** ​opens an empty purchase ledger report. 
 +  ***SEPA EST** - allows payments to be exported to the Internet bank. 
 + 
 +==== 2.2. Row buttons ==== 
 + 
 +{{:​et:​triinp20221118-113714.png}} 
 +  * **Copy selection** - copies the selected rows to the copy buffer. To select rows, press on the row number. The button ​is not active if no rows are selected. Copied rows can be pasted from the row context menu (opens when you right-click on the line number) with „paste rows“
 +  * **Delete selection** -deletes the selected rows. To select rows, press on the row number. The button is not active if no rows are selected. 
 +  * **Bulk insert** - allows ​to fill/​place ​rows based on a spreadsheet ​(mostly excel). The order in which the columns should be is listed in the HELP under the Bulk insert button. 
 +  * {{:​et:​jane20211217-142212.png}} - these buttons affect the height ​of the rows. 
 +  * {{:​et:​jane20211217-142236.png}} - for exporting table or selected rows to Excel. 
 +  * {{:​et:​jane20211217-142326.png}} - from this button row fields can be selected and unselected. Only selected fields are displayed on the document. 
 + 
 + 
 +===== 3. Payment ​fields ===== 
 + 
 +==== 3.1. Header fields ====  
 + 
 +New design 
 +{{:et:triinp20221118-113911.png}} 
 +Old view 
 +{{:​et:​triinp20220616-135257.png}}
  
-**Status** - shows document status. Possible statuses: ​+  ***Status** - shows document status. Possible statuses: ​
     *"​New"​ - document is created but not saved; ​     *"​New"​ - document is created but not saved; ​
     *"​View"​ - document is unconfirmed and open and there is no unsaved changes; ​     *"​View"​ - document is unconfirmed and open and there is no unsaved changes; ​
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     *"​Confirming"​ - confirming document is started (by clicking "​Confirm"​) but "​Save"​ button is not yet pressed. This process can be cancelled by clicking "​Confirm"​ again. ​     *"​Confirming"​ - confirming document is started (by clicking "​Confirm"​) but "​Save"​ button is not yet pressed. This process can be cancelled by clicking "​Confirm"​ again. ​
     *"​Confirmed"​ - document is confirmed and not changeable     *"​Confirmed"​ - document is confirmed and not changeable
- 
   ***Number**- document'​s number is created automatically when the document is saved for the first time. If necessary document number range can be changed with double-click or pressing "​Ctrl"​ + "​Enter"​ on the keyboard. ​   ***Number**- document'​s number is created automatically when the document is saved for the first time. If necessary document number range can be changed with double-click or pressing "​Ctrl"​ + "​Enter"​ on the keyboard. ​
   ***Date**- payment date. When opening new payment the document creation date will be shown in this field. Date can be changed if necessary. ​   ***Date**- payment date. When opening new payment the document creation date will be shown in this field. Date can be changed if necessary. ​
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   ***Purchase invoices** - total sum of purchase invoices on the payment rows. In case of currency invoices the sum is calculated according to the invoice date currency rate.   ***Purchase invoices** - total sum of purchase invoices on the payment rows. In case of currency invoices the sum is calculated according to the invoice date currency rate.
   ***Paid** - total sum of payment rows. When using base currency and purchase invoices are paid in full, fields **Purchase invoices** and **Paid** values are equal. If currency invoice is paid in base currency then purchase invoices to be paid sum in base currency is shown in field "​Purchase invoices"​. ​   ***Paid** - total sum of payment rows. When using base currency and purchase invoices are paid in full, fields **Purchase invoices** and **Paid** values are equal. If currency invoice is paid in base currency then purchase invoices to be paid sum in base currency is shown in field "​Purchase invoices"​. ​
-  ***Pay mode** - payment mode, shows which method of payment is used for paying to supplier. With double-click or "​Ctrl"​ + "​Enter"​ it's possible to select, change or to add new payment mode. Payment mode settings can be found ''​Settings > Finance settings > Payment mode''​. On prepayment payment mode type "​Equal"​ should be used to avoid mistakes. Type "​Equal"​ checks that using prepayment gives total sum 0. Currency sums are also calculted ​when used. +  ​***Paid in currency** - shows the sum paid in foreign currency. The sum paid and the sum paid in currency are the same in the base currency. 
-  ***Comment** - informatory ​field. If payment is created from the purchase invoice, then comment field is automatically filled: Invoice nr xxxxx. +  ​***Pay mode** - payment mode, shows which method of payment is used for paying to supplier. With double-click or "​Ctrl"​ + "​Enter"​ it's possible to select, change or add new payment mode. Payment mode settings can be found ''​Settings > Finance settings > Payment mode''​. On prepayment payment mode type "​Equal"​ should be used to avoid mistakes. Type "​Equal"​ checks that using prepayment gives total sum 0. Currency sums are also calculated ​when used. 
-  ***Object** - object used in accouting ​calculation. Using objects is not mandatory, except when objects are already in use and there is a need to add particular object to the sum of money. Selection of objects can be opened with double click or "​Ctrl"​ + "​Enter"​ combination. ​+  ***Comment** - informative ​field. If payment is created from the purchase invoice, then comment field is automatically filled: Invoice nr xxxxx. 
 +  ***Object** - object used in accounting ​calculation. Using objects is not mandatory, except when objects are already in use and there is a need to add particular object to the sum of money. Selection of objects can be opened with double click or "​Ctrl"​ + "​Enter"​ combination. ​
   ***Project** - project code. This is used in case where payment needs to be connected with certain project. When project is used on payment, this document will be shown in project reports. Selection of projects can be opened with double click or "​Ctrl"​ + "​Enter"​ combination. ​   ***Project** - project code. This is used in case where payment needs to be connected with certain project. When project is used on payment, this document will be shown in project reports. Selection of projects can be opened with double click or "​Ctrl"​ + "​Enter"​ combination. ​
-  ***Difference** - if purchase invoice in foreign currency is paid in base currency and there is loss/profit due to currency rate changes (due to purchase invoice date and payment date currency rate changes) or commercial rate profit/​loss,​ the difference is shown in that field. ​ 
   ***User**- creator of this document   ***User**- creator of this document
 +  ***Difference** - if purchase invoice in foreign currency is paid in base currency and there is loss/profit due to currency rate changes (due to purchase invoice date and payment date currency rate changes) or commercial rate profit/​loss,​ the difference is shown in that field. ​
 +
 +==== 3.2. Row fields ====
  
-=====Row fields===== 
-{{:​en:​payment_rows1.png|}} 
   ***NO** – number of the row   ***NO** – number of the row
   ***Invoice no.** – to help adding right purchase invoice number to the payment, ​ partially or fully unpaid purchase invoices list can be opened with double click or "​Ctrl"​ + "​Enter"​ combination. Invoice number can be also added manually.   ***Invoice no.** – to help adding right purchase invoice number to the payment, ​ partially or fully unpaid purchase invoices list can be opened with double click or "​Ctrl"​ + "​Enter"​ combination. Invoice number can be also added manually.
-  ***P.order** -  
   ***Supplier**– to open suppliers list for adding supplier code to payment use double click or "​Ctrl"​ + "​Enter"​ combination ​   ***Supplier**– to open suppliers list for adding supplier code to payment use double click or "​Ctrl"​ + "​Enter"​ combination ​
-  ***Text**– Supplier's name will be added here if supplier or purchase invoice is  pasted on the document, ​informatory ​field +  ***Name in bank** - supplier's name will be added here if supplier or purchase invoice is  pasted on the document, ​informative ​field 
-  ***Description** -  +  ***Supplier invoice** - purchase invoice number issued by the supplier 
-  ***Object** -  +  ***Object** - purchase invoice header object 
-  ***Project** -  +  ***Project** - purchase invoice header project 
-  ***Supplier ​invoice** +  ***Bank cur** – if the payment is in foreign currency, then by double-clicking or pressing Ctrl+Enter opens currency list, where can choose an appropriate currency to a payment. If the purchase ​invoice ​already has currency assigned, then when placing the invoice, the currency is also placed automatically from there. 
-  ***Ref.** - +  ​***Bank sum**– shows the sum to be paid 
 +  ***PreID** - Directo generates a prepayment ID or value for each payment row with a positive prepayment sum. 
 +  ***Bank rate**– shows the central bank rate of the selected currency on the payment date. 
 +  ***Cust. total** – shows supplier'​s total sum, if one supplier is on several rows, supplier'​s total sum will be shown on the first row.  
 +  ***Cust. total EUR** – supplier'​s total sum in EUR 
 +  ***Bank account/​IBAN**– bank account from the supplier'​s card will be pasted here. Adding supplier to purchase invoice will also fill the bank account field there. 
 +  ***Inv. balance** – shows purchase invoice balance, this field is not changeable 
 +  ***Description** - text field, if it is filled in, then when importing to the bank, the "​Comment field" of the payment order will be filled only with this information. If not filled in, the suppliers invoice number will be placed.  
 +  ***Paid**– shows paid sum  
 +  ***Cur. Paid** - purchase invoice currency 
 +  ***Rate service** - commercial currency 
 +  ***Rate paid** - purchase invoice currency rate 
 +  ***Ref.** - purchase invoice reference number. If several purchase invoices with a different reference number are filled in and paid to the supplier, these invoices will not be joined into one payment.  
 +  ***Sum paid** - purchase invoice sum at the time of purchase 
 +  ***Paid EUR** - the payment of the row is calculated in the base currency at the rate of the payment day 
 +  ***Fine** – fine sum 
 +  ***Fee** - field for bank fees. This field should be filled manually after payment transaction in bank is done. Fee can be filled in each payment row or as a sum to one row or can be also added to payment transaction manually after payment is confirmed. 
 +  ***VC** - VAT code 
 +  ***Fee cur.** - service fee in currency 
 +  ***Date** - payments created on several different days can be added to one payment document. 
 +  ***Reg NO/ID Number** - text field 
 +  ***Document** - displays operation name and generates **Select prepayment** option, when adding a payment to a supplier without selecting a purchase invoice. 
 +  ***Costs** - allows to share the payment service fee costs. Choice of SEPA, shared, us, theirs. 
 +  ***Invoice cur** – shows purchase invoice currency. This field is not changeable, use Cur. Paid for indicating payment currency if necessary. 
 +  ***Payment No** - payment order number 
 +  ***Money receiver** - allows to add a payee other than the supplier to the purchase invoice. 
 +  ***Supplier warning** - displays an alert, when the supplier has a debt balance 
 +  ***Payment type** - options SEPA, Normal, Urgent, Extra Urgent. Choose Normal, Urgent or Extra Urgent to send Luminor payments to the bank. The selection assigned to the supplier is added to the payment line.
  
-{{:​en:​payment_rows2.png|}} 
  
-  ***Bank account**– bank account from the supplier'​s card will be pasted here. Adding supplier to purchase invoice will also fill the bank account field there. ​ 
-  ***Bank cur** – if the payment is in foreign currency, necessary selection can be done by double-clicking or Ctrl+Enter combination. If purchase invoice already has currency assigned then it will be automatically pasted to the payment. 
-  ***Bank rate**– shows the rate of selected currency ​ 
-  ***Bank sum**– purchase invoice to be paid sum will be automatically pasted here by adding purchase invoice to the payment, but the sum can be changed manually if necessary. E.g. if there is a need to indicate partial payment: if purchase invoice has balance 550 and only 250 will be paid, then the number 550 can be changed to 250.  
-  ***Fine** –  
-  ***VC** -    
-  ***Invoice cur** – shows purchase invoice currency. This field is not changeable, use Cur. Paid for indicating payment currency if necessary. ​ 
-  ***Inv. balance** – shows purchase invoice balance, this field is not changeable  ​ 
-  ***Paid**– shows paid sum  
-  ***Fee** - field for bank fees. This field should be filled manually after payment transaction in bank is done. Fee can be filled in each payment row or as a sum to one row or can be also added to payment transaction manually after payment is confirmed. ​ 
-  ***Fee cur.** -  
-  ***Date** -  
-  ***Cust. total** – shows supplier'​s total sum, if one supplier is on several rows, supplier'​s total sum will be shown on the first row.  
  
-=====Payment types===== ​ 
-  *Usual payment - unpaid purchase invoice payment to supplier, on payment rows corresponding purchase invoice is chosen. ​ 
-  *Prepayment - In case of prepayment to supplier, supplier code is added to the first row of payment, "Sum Paid" is filled with prepayment sum. Using prepayment is similar but sum is indicated with "​-"​. NB! In case of prepayment invoice number is not used. If paid sum is bigger than purchase invoice sum, then overpaid sum will be indicated as prepayment. In this case payment with two rows needs to be created. On the first row purchase invoice number, supplier and "sum paid" is added. On the second row supplier and overpaid sum on "sum paid" field are indicated. ​ 
-  *Netting payment - if exsisting prepayment needs to be used for paying purchase invoice. In this case payment with two rows needs to be created. On the first row of the payment purchase invoice number, supplier and sum is indicated. On the second row there is only supplier code and sum with symbol "​-"​. 
  
  
-=====Payment transactions===== ​+ 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 +  
 +  
 + 
 + 
 +  
 + 
 + 
 + 
 + 
 +===== 4. Fine-tuning ===== 
 + 
 +{{:​et:​triinp20221118-114557.png}} 
 + 
 +  * **SETTING** - System, Personal  
 +  * **Supplier name goes to comment** - if selected, the supplier names on the payment lines will go to the payment header comment field (list separated with commas). 
 +  * **Export payment comment from p. invoice (when present)** -  the purchase invoice header comment goes to the payment comment cell when exporting the bank payment order. If purchase invoices are joined, appears a comment list separated with commas. If not selected, the supplier number of the purchase invoice or a numbers list with commas will be entered in the comment cell.  
 +  * **Export does NOT join same supplier payments** - all the purchase invoices are paid with separate payment orders. If not selected and purchase invoices do not have different reference numbers, then all the purchase invoices paid to the supplier are usually joined to one payment order.  
 +  * **Due date is pasted from Purchase Invoice** - allows to create a payment for purchase invoices to be paid in whole week. Payment terms that are on the rows are imported into the bank and the payment from bank are made according to the payment term on the rows. 
 +  * **Attachment preview** - possible to see the pdf-documents attached to the payment 
 + 
 + 
 +===== 5. Payment types =====  
 + 
 +  ***Usual payment** - unpaid purchase invoice payment to supplier, on payment rows corresponding purchase invoice is chosen.  
 +  ***Prepayment** - In case of prepayment to supplier, supplier code is added to the first row of payment, "Sum Paid" is filled with prepayment sum. Using prepayment is similar but sum is indicated with "​-"​. NB! In case of prepayment invoice number is not used. If paid sum is bigger than purchase invoice sum, then overpaid sum will be indicated as prepayment. In this case payment with two rows needs to be created. On the first row purchase invoice number, supplier and "sum paid" is added. On the second row supplier and overpaid sum on "sum paid" field are indicated.  
 +  ***Netting payment** - if existing prepayment needs to be used for paying purchase invoice. In this case payment with two rows needs to be created. On the first row of the payment purchase invoice number, supplier and sum is indicated. On the second row there is only supplier code and sum with symbol "​-"​. 
 + 
 + 
 +===== 6. Payment transactions =====  
 ^What^D/C^ ^What^D/C^
 ^Usual payment ^^ ^Usual payment ^^
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 |Debt to supplier|debit |  |Debt to supplier|debit | 
  
-Finance account for money is taken from the payment type - whether bank, netting, prepayment etc +Finance account for money is taken from the payment type - whether bank, netting, prepayment etc. 
-Finance ​accounta ​for Debt to supplier and prepayment are taken from the ''​System settings > Purchase settings > Supplier prepayments,​ Supplier unpaid invoices''​+Finance ​account ​for Debt to supplier and prepayment are taken from the ''​System settings > Purchase settings > Supplier prepayments,​ Supplier unpaid invoices''​
  
-=====Export ​into bank===== +===== 7. Export ​to the bank ===== 
-Program offers the possiblity ​to export payments to internet bank. For that there is a button "SEPA EST" on the payment document. For this button to appear "​Export type" needs to be defined on the payment mode. In addition "Bank account"​ and "​Bank"​ fields are also necessary for exporting payments to internet bank.+ 
 +Program offers the possibility ​to export payments to internet bank. For that there is a button "SEPA EST" on the payment document. For this button to appear "​Export type" needs to be defined on the payment mode. In addition "Bank account"​ and "​Bank"​ fields are also necessary for exporting payments to internet bank.
 {{:​en:​payment_export.png|}} {{:​en:​payment_export.png|}}
  
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   - On the purchase invoice reference number is filled and description field is filled on the payment document - Reference number will be indicated in the export file   - On the purchase invoice reference number is filled and description field is filled on the payment document - Reference number will be indicated in the export file
  
-:!: If working with different companies and their payments ​"it'​s ​reccomended ​to use ''​System setting >   ​Company short code - in window title" ​to distinguish different companies payment files more easily. Payment file name format is following:​**Payment_number_company_short_code_payment_moce_code**. +:!: When working with different companies and their payments it'​s ​recommended ​to use ''​System setting >   ​Company short code - in window title'' ​to distinguish different companies payment files more easily. Payment file name format is following: **Payment_number_company_short_code_payment_moce_code**. 
-=====Sending payments to bank===== + 
-LHV and Swedbank offer the possibilty ​to send payments directly to bank. + 
-====Settings in Swedbank==== +===== 8. Sending payments to bank===== 
-  * Company'​s legal representative has to add and sign digitally the service // Payments import to internetbank// ​to the SGW contract.{{:​en:​gateway.jpg|}} {{:​et:​ott20210401-173243.png}} {{:​et:​ott20210401-172138.png}} \\ :!: It's important ​to remeber ​(copy) the number of the contract+ 
 +LHV and Swedbank offer the possibility ​to send payments directly to bank. 
 + 
 +==== 8.1. Settings in Swedbank ==== 
 + 
 +  * Company'​s legal representative has to add and sign digitally the service // Payments import to internetbank//​ {{:​en:​gateway.jpg|}} {{:​et:​ott20210401-173243.png}} {{:​et:​ott20210401-172138.png}} \\ :!: Keep in mind to remember ​(copy) the number of the contract 
 + 
 +==== 8.2. Settings and using in Directo ====
  
-====Settings and using in Directo==== 
   * Export channel needs to be defined on payment mode card. //LHV Connect// or //Swedbank GW//   * Export channel needs to be defined on payment mode card. //LHV Connect// or //Swedbank GW//
   * If using Swedbank, contract number needs to be added to the payment mode card field  **EXPORT CHANNEL CONTRACT**   * If using Swedbank, contract number needs to be added to the payment mode card field  **EXPORT CHANNEL CONTRACT**
-  * In user or user group rights section **Other** corresponding **Channel** rights ​needs to be given. Accordingly:​ //LHV Connect// or //Swedbank GW//+  * In user or user group rights section **Other** corresponding **Channel** rights ​need to be granted. Accordingly:​ //LHV Connect// or //Swedbank GW//
   * Instead of **SEPA EST** button **Send to bank** button is now shown   * Instead of **SEPA EST** button **Send to bank** button is now shown
-  * Clicking the button will send the payment to bank. According ​note will be also shown on the payment document ​{{:​et:​ott20211222-153820.png}} +  * Clicking the button will send the payment to bank. note about the transaction ​will be indicated accordingly: ​{{:​et:​ott20211222-153820.png}} 
-  * The time of sending the payment into bank will be up to 15 minutes. (If the payment is sent, the date of the sending time will be shown in bold)  ​+  * This process can take up to 15 minutes. (If the payment is sent, the date of the sending time will be shown in bold)  ​
   * Payments can be sent again if necessary. User has to delete previous payment manually from the bank.   * Payments can be sent again if necessary. User has to delete previous payment manually from the bank.
  
-=====Examples===== +===== 9. Purchase invoice payment in currency ​===== 
-====Paying foreign ​currency purchase invoice in base currency==== + 
-Supplier ​sends purchase invoice in USD currency ​but the invoice will be paid in eurosAccording ​to the purchase invoice,sum to be paid to the supplier, is 1000 USD. Considering ​purchase invoice date and central bank rates the sum in euros is 887.23+==== 9.1. Full purchase invoice payment in currency ​==== 
 + 
 +If the purchase invoice ​is not in the base currency, then there will be an exchange rate difference in payment. It is necessary to follow the next rules in order for the exchange rate transactions to be correct. The following system settings accounts are used in the examples: 
 + 
 +{{:​et:​triinp20221010-114237.png}} 
 + 
 + 
 +=== 9.1.1. Currency purchase invoice payment in the same currency ​=== 
 + 
 +  * USD invoice is received from the supplier, paid also in USD. 
 + 
 +{{:​et:​triinp20220617-141434.png}} 
 + 
 +Needs to be indicated on **payment**:​ 
 +    * Payment date and pay mode 
 +    * The purchase invoice is placed on the row 
 +    * Confirm the payment 
 + 
 +Payment document: New design 
 +{{:​et:​triinp20221118-122350.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20220613-144048.png}} 
 + 
 +The finance transaction is created after payment confirmation:​ 
 +{{:​et:​triinp20220613-144817.png}} 
 + 
 + 
 +=== 9.1.2. The purchase invoice payment in the base currency (EUR) with exact daily central bank rate === 
 + 
 +  * USD invoice is received from the supplier, paid in EUR exactly at the central bank rate on the date of payment. 
 + 
 +{{:​et:​triinp20220617-142720.png}} 
 + 
 +Needs to be indicated on **payment**:​ 
 +    * Payment date and pay mode 
 +    * The purchase invoice is placed on the row 
 +    ***EUR** is entered or selected to the **Bank Cur** field. 
 +    * Confirm the payment 
 +    * Sum is converted into EUR automatically in the **Bank Sum** field, nothing needs to be changed. 
 +     
 + 
 +Payment document: New design 
 +{{:​et:​triinp20221118-122619.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20220613-151843.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20220613-152409.png}} 
 + 
 + 
 +=== 9.1.3. Currency purchase invoices payment in base currency (EUR) not at the central bank rate === 
 + 
 +  * USD invoice is received from the supplier, paid in EUR at the rate agreed with the supplier. 
 + 
 +{{:​et:​triinp20220617-141956.png}} 
 + 
 +Needs to be indicated on **payment**:​ **(NB! Given order is important)**:​ 
 +    * Payment date and pay mode 
 +    * The purchase invoice is placed on the row 
 +    * Select or write the currency code, in which the payment is made to the ** Bank Cur** field: **EUR** 
 +    * Enter the sum to be paid from bank to the **Bank Sum** field: **935.00**  
 +    * Double click on the **Rate Service** field  
 +    * Confirm the payment 
 + 
 +Payment document: New design 
 +{{:​et:​triinp20221118-123555.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20220613-160027.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20220613-160229.png}} 
 + 
 + 
 +=== 9.1.4. Currency purchase invoices payment in another currency (not in the base currency) with exact daily central bank rate === 
 + 
 +  * USD invoice is received from the supplier, paid in SEK exactly at the central bank rate on the date of payment. 
 +  
 +{{:​et:​triinp20221123-154256.png}} 
 + 
 +  *Needs to be indicated on **payment**:​ 
 +    *Payment date and pay mode 
 +    *The purchase invoice is placed on the row 
 +    *SEK is entered or selected to the **Bank Cur** field. 
 +    *Confirm the payment 
 +    *The sum is converted into SEK automatically in the **Bank Sum** field, nothing needs to be changed.  
 +    *Exchange rate differences are calculated automatically in the **Financial transaction**. 
 + 
 +Payment document: New design 
 +{{:​et:​triinp20221118-160244.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20221118-160334.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20221118-160439.png}} 
 + 
 + 
 +=== 9.1.5. Currency purchase invoices payment in another currency (not in the base currency) not at the central bank rate === 
 + 
 +  * USD invoice is received from the supplier, paid in SEK at the rate agreed with the supplier. 
 + 
 +{{:​et:​triinp20221118-161034.png}} 
 + 
 +Needs to be indicated on **payment**:​ **(NB! Given order is important)**:​ 
 +    * Payment date and pay mode 
 +    * The purchase invoice is placed on the row 
 +    * Select or write the currency code, in which the payment is made to the ** Bank Cur** field: **SEK** 
 +    * Enter the sum to be paid from bank to the **Bank Sum** field: **9850.00**  
 +    * Double click on the **Rate Service** field  
 +    * Confirm the payment 
 + 
 +Payment document:  
 +New design: After entering 9850 SEK, a warning is displayed 
 + 
 +After double-clicking on RateService and confirming 
 +{{:​et:​triinp20221118-161540.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20221118-162229.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20221118-162340.png}} 
 +=== 9.1.6. Prepayment to supplier in currency === 
 + 
 +Needs to be indicated on **payment**:​ 
 +    * Payment date and pay mode 
 +    * Supplier ​code is entered to the **Supplier** field  
 +    * Select or write the currency code, in which the supplier wants the prepayment to the **Bank Cur** field: for example **USD** 
 +    * Enter the prepayment sum in currency to the field ** Bank Sum ** 
 +    * Confirm the payment 
 + 
 +Payment document: New design 
 +{{:​et:​triinp20221118-123902.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20220613-161401.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20220613-161534.png}} 
 + 
 + 
 +==== 9.2. Partial payment of purchase invoice in currency ==== 
 + 
 +=== 9.2.1. Partial payment of the purchase invoice in the same currency === 
 + 
 +  * USD invoice is received from the supplier, paid also in USD, for example 50%. 
 + 
 +{{:​et:​triinp20220617-142314.png}} 
 + 
 +Needs to be indicated on **payment**:​ 
 +    * Payment date and pay mode 
 +    * The purchase invoice is placed on the row  
 +    * Enter the sum to be paid from bank to the **Bank Sum** field: for example 500 USD 
 +    * Confirm the payment 
 + 
 +Payment document: New design 
 + 
 +{{:​et:​triinp20221121-104428.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20220617-130035.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20220617-130426.png}} 
 + 
 + 
 +=== 9.2.2. Partial payment of the purchase invoice in the base currency ​(EUR) === 
 + 
 +:!: Works only on the new design payment document.  
 + 
 +  * USD invoice ​is received from the supplier, paid partially in EUR at the rate agreed with the supplier. 
 +  *  For example, a purchase invoice of 1000 USD, 50% of the purchase invoice is paid, i.e. 500 USD, from bank is paid 470 EUR. 
 + 
 +{{:​et:​triinp20220617-142535.png}} 
 + 
 +Needs to be indicated on **payment**:​ **(NB! Given order is important)**:​ 
 +    * Payment date and pay mode 
 +    * The purchase invoice is placed on the row 
 +    * Select or write the currency code, in which the payment is made to the **Bank Cur** field: **EUR** 
 +    * Enter the sum to be paid from bank to the **Bank Sum** field: **470.00** 
 +    * Enter the value of purchase invoice in currency to the **Sum Paid** field **500** 
 +    * Press to the formula **fx** in the **Sum Paid** field 
 +    * Confirm the payment 
 + 
 +Payment document: 
 +{{:​et:​triinp20220617-134128.png}} 
 + 
 +The finance transaction is created after confirming the payment document: 
 +{{:​et:​triinp20220617-134256.png}} 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 +===== 10. Practical examples ===== 
 + 
 +==== 10.1. On payment - the sum to be paid by the supplier is red with a minus sign / NEW yellow ==== 
 + 
 +If the supplier has issued invoices and credit invoices and the sum to be paid is negative, it will be marked with red. Red field is informative.  
 + 
 +Old view 
 +{{:​et:​jane20210901-190207.png}} 
 + 
 +New design : Customer Total is negative and yellow 
 + 
 +{{:​et:​triinp20221123-155805.png}} 
 + 
 +==== 10.2. Placing several purchase invoices in a row ==== 
 + 
 +Double click on the purchase invoice number cell, opens the list of purchase invoices. Activate the **Multiple record paster (the window does not close)** under "​Settings"​  
 + 
 +{{:​et:​triinp20221123-160025.png}} 
 + 
 + 
 + 
 +==== 10.3. Directo purchase invoice number on the finance transaction row ==== 
 + 
 +New design 
 +{{:​et:​triinp20220617-144254.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20221121-112403.png}} 
 + 
 +==== 10.4. SEPA error message ==== 
 + 
 +{{:​et:​jane20220519-114322.png}} 
 + 
 + 
 +This error message occurs when you want to send purchase invoices to a bank, but some purchase invoices have a different supplier name. In this case, purchase invoices with a different suppliers name will not be summarized. 
 + 
 +New design 
 +{{:​et:​triinp20221121-115050.png}} 
 + 
 +Old view 
 +{{:​et:​triinp20221121-120619.png}} 
 + 
 +:!: It is allowed to send credit invoices to bank with purchase invoices. One supplier purchase invoices are summed up, if the supplier name is written in the same way.   ​Purchase invoices with reference number will not be summarized.  
 + 
 + 
 + 
 +==== 10.5. Error message when importing payment to the bank - comment too long ==== 
 + 
 +If too many purchase invoices are paid together, the purchase invoice numbers will not fit in the comment fieldAlso, the payee does not know which purchase invoices have been paid. \\ 
 +Xml fail adds all one supplier purchase invoices rows together and purchase invoice numbers are written ​to the comment field when importing one supplier ​purchase ​invoices to the bank. \\  
 +Bank issues a warning that comment is too long, if too many purchase invoices are paid together and reference numbers are not in use. \\ 
 +\\ 
 +Possible solutions:  
 +  * use fine-tuning **Export does not join same suppliers payments** 
 +  * create multiple different payments with less purchase invoices ​  
 +  * use reference numbers 
 +  * send payment report to the supplier **Purchases - Reports - Payments**  
 + 
 + 
 + 
 +==== 10.6. Purchase ​invoice ​number added to the transaction row ==== 
 + 
 +To simplify verificationthe Directo purchase invoice number is added to the Payment finance transaction. 
 + 
 +  * Works with system setting ''​Finance transactions from ledgers in rows - asset part too''​ 
 +{{:​et:​triinp20220620-121837.png}} 
 +{{:​et:​triinp20220620-122722.png}} 
 + 
 +  * Works with system setting ''​Finance transactions from ledgers in rows - debt part''​ 
 + 
 +{{:​et:​triinp20220620-121903.png}} 
 +{{:​et:​triinp20220620-122408.png}} 
 + 
 + 
 + 
 +==== 10.7. The payment exchange rate transaction is created separately for each purchase invoice ==== 
 + 
 +Every purchase invoice exchange rate transaction is on a separate line and the purchase invoice number and header object are added to the transaction line to track exchange rate gains/​losses.  
 + 
 +{{:​et:​triinp20220620-123848.png}} 
 + 
 + 
 + 
 +==== 10.8. Why the payment cannot be confirmed, although the object is marked on the row? ==== 
 + 
 +If the account object level is required and the payment row has object level object verify if in system settings are marked 
 + 
 +  * Finance settings - Payment uses Purchase Invoice object on rows - YES 
 +  * Payment settings - Payment uses header object for the Asset Accounts - NO 
 + 
 +{{:​et:​triinp20220620-125105.png}} 
 + 
 + 
 + 
 +==== 10.9. Payments - own right does not work ==== 
 + 
 +User group **own right** does not work when making payment.  
 +If it is necessary to give the user the rights to see only limited payments and the right to see only certain bank accounts, it is possible to  
 + 
 +  * Use the ** user group extended right ** 
 +  * Use the ** limited right **   
 +    * Make a separate payment modes for each bank account.  
 +    * Rights can be limited in visibility rights.  
 +    * Add the right to see limited payment rights under the user or user group rights. 
 + 
 +{{:​et:​triinp20220627-102449.png}} 
 + 
 +:!: If the cell is empty, everything is allowed. Comma separated list. If at least one code is filled in, only that code is allowed. 
 + 
 + 
 +==== 10.10 Payment extended right ==== 
 + 
 +  * The user sees only payments where an object, indicated on personnel card, is marked in the header 
 +  * User group rights have document = payment marked extended right 
 + 
 +If the user group has the Payment **Extended** right, the user can only see payments with the object on the personnel card.  
 + 
 +:!: If the right is extended, but the object is not marked on the user's personnel card, then it behaves like an "​All"​ right and sees all payments. If you add an object to the user, only payments with this object in the header will be visible. 
 + 
 + 
 +===== 11. Examples of system settings ===== 
 + 
 +==== 11.1. System setting - Finance transactions from ledgers in rows ==== 
 + 
 +  ***Finance transactions from ledgers in rows** - affects receipt, payment and expense due entry lines. Options: \\ __no__ - rows with one account are summed to one row in the related finance transaction (if the document rows do not have different objects or projects).\\ __debt part__ - money flow is with one transaction row, the receipts/​payments of customers/​suppliers are in a separate row, as on the receipt/​payment document, i.e. there is no rows consolidation on the debt side. Objects and projects are considered. \\ __asset part too__ - money flow and customers/​suppliers receipts/​payments are in a separate rows as on financial transaction.\\ __like payment file__ - the flow of money is the aggregate by customer/​supplier,​ and on the ledger side, the invoice is reflected line by line, the invoice number is at each row beginning. 
 + 
 +Payment document 
 +{{:​et:​triinp20221122-105032.png}} 
 + 
 +=== 11.1.1. Finance transaction with options NO - Finance transactions from ledgers in rows === 
 + 
 +The debit and credit sides are a cumulative total 
 +{{:​et:​triinp20221122-105418.png}} 
 + 
 +=== 11.1.2. Option DEBT PART - Finance transactions from ledgers in rows === 
 + 
 +The money flow is in the cumulative total and the debt side of the ledger is by purchase invoice rows, at the beginning of each row is the number of the purchase invoice. 
 + 
 +{{:​et:​triinp20221122-105146.png}} 
 + 
 + 
 +=== 11.1.3. Option ASSET PART TOO - Finance transactions from ledgers in rows === 
 + 
 +Money flow and Accounts Payable are on separate rows in transaction,​ at the beginning of each row is the purchase invoice number. 
 +{{:​et:​triinp20221122-105718.png}} 
 + 
 + 
 +=== 11.1.4. Options like PAYMENT FILE - Finance transactions from ledgers in rows === 
 + 
 + 
 +Money flow is cumulative total by supplier and the debit side is on separate invoice rows, at the beginning of each row is the purchase invoice number. 
 +{{:​et:​triinp20221122-110009.png}} 
 + 
 + 
 +===== 12. Prepayments via PreID (NEW PAYMENT DOCUMENT) =====  
 + 
 +These payment rows, which do not refer to any specific purchase invoice, affect the prepayment balance in the purchase ledger and the customers prepayment balance in the balance sheet. Directo generates a unique prepayment ID or PreID value for each payment row with a positive prepayment ​sum, which can later be used to link the purchase invoice to a specific prepayment row. In the prepayment row can use the account to which the prepayment can be entered in the balance sheet - if the account is left empty, it will be taken either from the supplier'​s card in the payment row or if no account has been specified in the **PP account** field on the supplier'​s card, then from the system setting ''​Supplier prepayments''​. Prepayment row object and project are used to create the transaction. 
 + 
 + 
 +==== 12.1. PreID on payment document ==== 
 + 
 + 
 +An example of a payment where two prepayments of different sums and purposes have been paid to the same supplier ​
 + 
 +New payment document 
 +{{:​et:​triinp20221123-112928.png}} 
 + 
 +Transaction 
 +{{:​et:​triinp20221123-113005.png}} 
 + 
 + 
 +==== 12.2. PreID prepayment use on the purchase invoice ==== 
 + 
 +The payment rows identified via PreID can be linked to the purchase invoice. To make a choicemust click on the Prepayment link in the purchase invoice header, which opens a section on the purchase invoice, where can see the PreID of the given supplier with an usable balance. 
 + 
 +A double-click inside any of the Selected column fields will attempt to match that specific prepayment with purchase invoice prepayment uncovered sum. 
 + 
 +{{:​et:​triinp20221123-113327.png}} 
 + 
 +:!: PreIDs manual selection ​is not mandatory! If no manual selection is made or the selected sums do not fully cover the purchase invoice prepayment sum, selects Directo automatically the necessary IDs using the FIFO method. 
 + 
 +After confirming the purchase invoice is created following transaction:​ 
 + 
 +{{:​et:​triinp20221123-114030.png}} 
 + 
 +The prepayment row uses the account, object and project resulting from the payment row associated with the selected PreID. 
 + 
 +:!: If the object was not filled in the payment row to which the PreID refer to, is used purchase invoice object for corresponding transaction row. 
 + 
 +:!: If the system setting ''​Prepayment takes object from Customer/​Supplier''​ is something other than No, the object found via EtteID is not used. 
 + 
 + 
 +==== 12.3 Using PreID on payment ==== 
 + 
 +Example :  
 +{{:​et:​triinp20221123-115742.png}} 
 + 
 +To reduce the prepayment balance on the payment document, must select a PreID with a sufficient balance to the payment row with a negative sum to be paid. 
 + 
 +  * Write manually or double-click on the corresponding payment row PreID field, which opens the PreID placer. Objects and projects are placed from PreID. 
 + 
 +{{:​et:​triinp20221123-115543.png}} 
 + 
 +  * Write the supplier'​s code and the sum with a minus sign, PreID is selected using the FIFO method, when saving. By placing it in this way, prepayment objects and projects will not be included.  
 + 
 +{{:​et:​triinp20221123-115633.png}} 
 + 
 + 
 +==== 12.4. Examples of currency prepayments ==== 
 + 
 +{{:​et:​triinp20221123-120628.png}} 
 +{{:​et:​triinp20221123-120709.png}} 
 + 
 +The prepayment is used for payment at the same exchange rate as the original prepayment. 
 + 
 + 
 +=== 12.4.1. Prepayment use on purchase invoice in currency === 
 + 
 +  * Prepayments can only be used in the same currency as the purchase invoice. If the prepayment is created in EUR and the purchase invoice is in USD, the prepayment cannot be used on the purchase invoice. 
 + 
 + 
 +Using prepayment in currency on the purchase invoice ​at the rate of the prepayment ​date 
 +{{:​et:​triinp20221123-130821.png}} 
 +Transaction  
 +{{:​et:​triinp20221123-131630.png}} 
 + 
 + 
 +=== 12.4.2 Prepayment netting on the payment document in currency === 
 + 
 +Example : Prepayment  
 +{{:​et:​triinp20221123-134236.png}} 
 +Transaction 
 +{{:​et:​triinp20221123-134304.png}} 
 + 
 +To use prepayment  
 +  * Use payment type, which TYPE=EQUAL 
 +  * Place PreID   
 +  * Place purchase invoice  
 +  * Enter manually the same exchange rate to the purchase invoice as on the prepayment in the BankRate field 
 + 
 +{{:​et:​triinp20221123-141447.png}} 
 + 
 +The exchange rate profit/loss is calculated on the transaction ​  
 +{{:​et:​triinp20221123-141646.png}} 
 + 
 +  * If several prepayments are used for one purchase invoice netting, the purchase invoice must be placed on several rows and the payment sums and exchange ​rates must be manually overwritten with the currency rate in Prepayment. 
 + 
 +Purchase invoice 
 +{{:​et:​triinp20221123-144420.png}} 
 +Transaction 
 +{{:​et:​triinp20221123-145403.png}} 
 + 
 + 
 +=== 12.4.3 Before PreID, netting the currency prepayment with the purchase invoice in the same currency on the payment document, if the prepayment ​sum is smaller than the purchase invoice === 
 + 
 +  * if the prepayment is in currency, e.g. USD, then it should also be used in the same currency 
 +  * if the purchase invoice ​is smaller than the prepayment, then mark to the **Paid** field on the payment the sum that can be settled with the prepayment. 
 + 
 +{{:​et:​triinp20221215-161933.png}}
  
-{{:​en:​example1.png|}}+Necessary steps 
 +  * place purchase invoice 
 +  * place supplier code and choose prepayment 
 +  * if the prepayment was created before 25.11.22, use the old design document and select the prepayment from the list
  
-Payment will be done later when central bank rates have already changed. Bank rate to USD will also play a role because company makes the payment from it's euro currency account. In given example sum of 960 will be paid in euros. For indicating this payment in Directo following steps need to be taken**(NB! Given order is important)**: +{{:et:triinp20221215-164746.png}}
-  ​Add the purchase invoice number to the payment document row (100066) +
-  - „Bank Cur“ field - in which currency the invoice will be paid (EUR) +
-  - Open the second radio button and add the invoice currency to the field „CurPaid“ (USD) +
-  - Invoice sum in currency to  „Sum Paid“ field (1000) +
-  - Sum paid from bank to  „Bank sum“ field (890) +
-  - Double-click on „Rate Service field+
  
-{{:en:example2.jpg|}}+Change the purchase invoice fields 
 +{{:et:triinp20221215-170420.png}}
  
-{{:en:example3.jpg|}}+After changing the fields, confirm the purchase invoice 
 +{{:et:triinp20221216-090440.png}} 
 +=== 12.4.4. Netting - prepayment and purchase invoice are in different currencies ===
  
-Confirming ​payment ​document creates transaction : +If the prepayment is in a different currency, it is possible to settle it with a purchase invoice in another currency. The currency in which the prepayment is made must be marked on the purchase invoice for payment.  ​ 
-{{:​en:​example4.png|{{:et:evelin20170103-194953.png}}+  * when using prepayment mark the prepayment with the same exchange rate as payment **Bank rate** 
 +  * the purchase invoice is paid in the same currency as the prepayment **Bank cur** 
 +  * when making purchase invoice payment mark the same exchange rate in which the prepayment was made **Bank rate**. 
 +  * use the netting payment as payment mode, which type is = equal 
 +   
 +{{:et:triinp20221216-093151.png}}
  
-Commercial rate profit/loss (difference between Eesti Pank rate on payment date and the actual payment rate) and "​Profit/​loss due to currency rate changes"​ (difference between currency rate on purchase invoice date and payment date) will be added to the transaction ​rows. Finance accounts are taken from the System settings+The exchange rates are calculated ​on the financial ​transaction ​{{:​et:​triinp20221215-152456.png}}
  
-====Paying purchase invoice in required currency==== +Payment mode type must be **equal** 
-Supplier invoice is in USD currency and the invoice is also paid in USD. At first necessary amount is transmitted to USD account and this is indicated with transaction in Directo. +{{:et:triinp20221215-152153.png}}
-{{:en:cur_payment.png|}}+
  
-Nex step will be creating a payment where payment mode refers to USD acccount. Purchase invoice will be added to the payment rows. If the invoice is paid in full, nothing else needs to be changed. ​ 
-===== Prepayment to supplier in currency ===== 
  
-Supplier will be added to the payment rowNext prepayment ​currency will be added to payment row field "Bank Cur" ​and prepayment sum to the field "Bank sum".+=== 12.4.5. Netting - prepayment and purchase invoice are in the same currencies ===
  
-===== Negative sum paid by supplier marked red =====+If the prepayment is in the same currency as purchase invoice 
 +  * when using prepayment mark the prepayment with the same exchange rate as payment **Bank rate** 
 +  * the purchase invoice is paid in the same currency as the prepayment **Bank cur** 
 +  * when making purchase invoice payment mark the same exchange rate in which the prepayment was made **Bank rate**. 
 +  * use the netting payment as payment mode, which type is equal 
 +  * exchange rates are calculated on the financial transaction 
 +==== 12.5. Previous prepayments ​====
  
-If supplier has issued invoices ​and credit invoices and to be paid sum is negative, it will be marked red. Red field is informative +All the earlier suppliers prepayments are without a prepayment number ​and will be used without a prepayment numberThe PreID functionality only works on a new Payment document.
-{{:​en:​payment_sum_red.png|}}+
  
-===== Pasting multiple purchase invoices ===== 
  
-Double click in the payment row field "​Purchase invoice"​ opens the list of purchase invoices for pasting. Select "​Settings"​ for activating **Multiple record paster (window stays open)** ​+=== 12.5.1 How to see correctly the prepayments ​in the Supplier prepayments report ===
  
-{{:​en:​multiple_paster.png|}}+  * If there are few prepayments,​ open previous prepayments,​ press save (e.g. add a dot to the comment field to create a save button) ​ and confirm again. Start by over confirming the original prepayments,​ then move to the used prepayment documents.  
 +  * If there are lots of prepayments,​ use the OLD Payment document to link the old prepayments.
  
en/or_tasumine.1640180302.txt.gz · Last modified: 2021/12/22 15:38 by ott